University of the Rockies Catalog - Academic Policies - Non-Term Format

University of the Rockies Catalog - Academic Policies - Non-Term Format

Section Eight: Academic Policies - Non-Term Format

This section includes academic policies related to non-term format degree programs at University of the Rockies.

 

Non-Term Format

All programs in the School of Organizational Leadership and the School of Social, Human, and Educational Development offered at the Denver Instructional Site and all programs offered Online operate in a “non-term” format. In the non-term format, courses run continuously, rather than in semesters, and students typically take one course at a time and move on to the next course without a break. Courses are 6 weeks or 9 weeks in length.

 


Academic Calendar

The academic calendar for University of the Rockies non-term programs is continuous, rather than defined by term dates. Typically, students take one course at a time and move on to the next course in the program sequence without a break. Regular academic courses are six weeks long. Doctoral Capstone Seminar and dissertation courses are nine weeks long. Opportunities to enroll in programs and to begin a course sequence in a degree program are available frequently throughout the calendar year.

 

 


Holidays

There is an annual two-week Winter Break when courses are not scheduled. The Winter Break for 2014-2015 occurs from December 23, 2014 to January 5, 2015.

 

For Denver Instructional Site courses: With the exception of Thanksgiving and the Fourth of July, when a holiday occurs on a regular class meeting day, that class will be conducted. Classes that would normally fall on Thanksgiving and/or the Fourth of July will be rescheduled by the instructor as make-up sessions during the week in which the holiday falls.

 

 


Program Enrollment

Initial enrollment in non-term programs is arranged through a University Admissions Counselor. Prospective online students should contact an Admissions Counselor to register. It is the student’s responsibility to officially register for the program course of study. After initial enrollment, students will work with their Student Advisor or Registrar Advising Specialist to register, add courses, or change their course schedule. Students must communicate any change in the original registration to their Student Advisor or Registrar Advising Specialist. Major changes in a student’s schedule may necessitate completion of a new admissions application and enrollment agreement.

 


Registration

Initial registration and student scheduling is a one-time process based upon the information provided to University of the Rockies in the admission application. The student’s initial schedule is based upon the student’s desired start date and program of study in conjunction with previous education. Initial registration occurs in consultation with an Admissions Counselor. Upon completion of initial registration, students have access to their individual course schedules and the dates of each course for which they are registered via the Student Portal.

 

Student Advisors/Registrar Advising Specialists adjust student schedules, in consultation with the student, to accommodate courses applied in transfer once the admission file is completed and the student receives full admission to the University. It is the student’s responsibility to review his or her schedule regularly through the Student Portal and to notify their advisor to initiate any schedule changes.

 


Cohort Size Management

University of the Rockies reserves the right to make adjustments to student schedules, courses, and programs, including but not limited to cancellation, postponement, course dates, sequence, and modality as deemed necessary by University administration. The University may postpone the scheduled starting date or the class schedule due to insufficient cohort size based on projected or actual enrollment in the course. The delay period will be determined by the time necessary to secure sufficient enrollment in the course, but will not exceed one year in length. Students unable to register for a particular course will receive a full refund for any tuition paid for that course. Registration in a particular course section or with a specific instructor is not guaranteed. Students are classified as full time while enrolled.

 

IMPORTANT NOTE: Additionally, insufficient cohort sizes may occur at the Denver Instructional Site when a student finishes the core program courses and moves into the specialization. The University reserves the right to adjust a student’s modality from attending the Denver Instructional Site to attending Online in order to promote a healthy academic experience. Students adjusted to the online modality by the University will maintain tuition and fees equivalent to the tuition and fees required at the Denver Instructional Site.

 


Concurrent Course Registration Policy

Concurrent course registration may occur when the student is fully admitted and has completed his or her first three attempted courses. The cumulative GPA must be 3.00 or higher and must be maintained at 3.00 or higher to continue with concurrent course registration. Payment of concurrent courses is not deferred and must be paid for in advance of the course start date. Concurrent course registration cannot violate progression or prerequisite requirements. At no time may a student attend more than two University of the Rockies courses concurrently in a non-term format, with the exception of practicum.* Concurrent registration in an academic course and practicum is anticipated and does not require prior approval or petition to do so. In unique cases and with prior approval of the Dean and Faculty Practicum Supervisor, a student may register for concurrent Practicum courses. Students may contact their advisor to request further information.

 

Dissertation courses may only be taken sequentially and may not be taken simultaneously or in overlapping periods. Students will register for dissertation courses in sequence (one credit per 9-week period). Under extraordinary circumstances beyond the control of the student (e.g., impending deployment or overseas TDY for military personnel or unexpected long-term expatriate relocation for work or with family), students may petition their Dean, with the expressed written support of each of their Dissertation Committee members, for an exception to this policy and enroll for two or more credits of dissertation courses simultaneously.

 

Note: Concurrent course registration is subject to course availability. The University reserves the right to limit the number of concurrent registrations in a calendar year.

 

* Practicum exception applies to students who are enrolled in practicum as a part of program requirements from a previous Catalog year.

 

 


In-Residence Course Requirements - School of Professional Psychology and School of Organizational Leadership

Students enrolled in an online doctorate program are required to attend three in-residence weekends in Denver, Colorado. The in-residence requirement is an integral component of two core courses and a specialization course for each doctoral program. Students have the opportunity to meet faculty and administration in a face-to-face setting during in-residence weekends. Due to the unique nature of the in-residence experience, students who enroll in courses containing an in-residence requirement are expected to attend the full sixteen hours of instructional time. Failure to attend 90% or greater (at least fourteen hours) of the instructional time during the in-residence session will result in the student being withdrawn from the course and he or she will be required to repeat it.

 

For information regarding the attendance policies for online courses, please see the Online Course Attendance Policy in this section of the Catalog.

 

 


In-Residence Workshop Overview - School of Social, Human, and Educational Development (SoSHED) Programs

Doctoral students in the School of Social, Human, and Educational Development have an In-Residence Workshop Requirement. The In-Residence Workshop Requirement includes a series of workshops created to prepare students for their Doctoral Capstone Seminar, dissertation courses, and post-doctoral experiences in Denver, Colorado. These interactive sessions offer students the opportunity to meet and collaborate with colleagues and faculty.

 

In-Residence Workshop 1

This interactive workshop contributes to a student’s commitment toward lifelong learning. As leaders and scholars, students will explore their own life choices, ask questions, and seek information to support their life goals. Students will consider what it means to be a member of a scholarly community and how becoming a scholar or practitioner can impact the students’ community of practice and future goals. Students will formulate questions and provide structured responses, distinguish the relationship between numbers and systems, recognize the need and scope of research problems, and search for documents and scholarly articles.

 

In-Residence Workshop 2

In the second workshop of the In-Residence series, students will build on their prior knowledge and improve their critical thinking skills. Through discussion, assessment, and reflective activities, students will learn a variety of skills, both insight- and action-based, with a core focus on critically assessing oneself and others in order to serve as leaders and scholars in their communities of practice. Students will also engage in forming and questioning hypotheses, theories, and assumptions, and develop ways to respond to, evaluate, and incorporate selected information into their knowledge base.

 

In-Residence Workshop 3

The third session of the In-Residence series focuses on the community in which our students serve. As leaders in scholarship and in our communities, it becomes increasingly essential to recognize the complexity of the people with whom we interact. In this advanced workshop, students explore their understanding of different populations and the impact diversity has on their research and practice. Students will focus on the ethical and legal access and use of information. Students will further explore how to select, tailor, and implement new knowledge in a variety of contexts.

 

In-Residence Workshop 4(Optional)

This workshop is optional. The session provides an opportunity for students to return to the University of the Rockies community to support the dissertation process, specifically enhancing the quality of their research question, research design, methodology, and/or the analysis. This open-forum, community-based workshop provides the setting to support student-faculty interaction and personalized solutions in assisting students who desire additional face-to-face support.

 

 


In-Residence Workshop Requirements - School of Social, Human, and Educational Development (SoSHED)

Students enrolled in a doctorate program in the SoSHED are required to attend three in-residence weekend workshops in Denver, Colorado as part of their graduation requirements. In-residence weekend workshops will be scheduled no less than four times per year, one each quarter. Students may elect to enroll in an optional fourth in-residence workshop. Students have the opportunity to meet faculty and administration in a face-to-face setting during in-residence weekends. Due to the unique nature of the in-residence experience, students who enroll in workshops containing an in-residence requirement are expected to attend the full sixteen (16) hours of instructional time. Failure to attend 90% or greater, at least fourteen (14) hours, of the instructional time during the in-residence session will result in the student being withdrawn from the workshop and required to repeat it.

 

In-Residence Workshop Schedule

In-Residence 1 will be scheduled following the completion of 2-6 courses and must be completed within the first academic year in the program. In-Residence 2 will be scheduled following the completion of 7-12 courses and must be completed within the second academic year in the program. In-Residence 3 will be scheduled following completion of 13+ courses and must be completed within the third academic year in the program and prior to enrolling in Dissertation Planning I.

 

University of the Rockies expects Doctoral students in the SoSHED to complete In-Residence Workshop requirements while concurrently enrolled in coursework. Students experiencing extreme temporary hardship that precludes him or her from completing the workshop as scheduled may submit an In-Residence Workshop Schedule Appeal.

 

Note: Attending and completing an In Residence Workshop outside of concurrent coursework does not meet the criteria to establish Title IV financial aid eligibility. A financial aid student considering this option should contact their advisor to discuss the impact on loan repayment.

 

In-Residence Workshop Schedule Appeal

Students experiencing extreme temporary hardship may be approved to extend the requirement to attend an in-residence workshop within the academic year it is scheduled. In-Residence Workshop Schedule Appeals may be approved for the following documented reasons that directly impacted the student’s ability to complete the scheduled requirement:

 

  • Documented military duty that resulted in an inability to continue in the course or program^;
  • Documented personal or immediate family medical emergency*;
  • Documented act of nature;
  • Documented death in the immediate family*; or
  • Documented temporary severe economic hardship.

 

^ For information regarding Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008, please see the General Academic Policies and Information section of this Catalog.

 

*Immediate family is defined as including husband, wife, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, and (step/adoptive) child. Additional considerations can be made on a case by case basis as determined by the University. Please contact the Dean of the School of Social, Human, and Educational Development (SoSHED) for specific consideration.

 

In-Residence Workshop Schedule Appeals may be submitted in writing to the Dean of the School of Social, Human, and Educational Development (SoSHED) explaining in detail the extenuating circumstances precluding the student from attending the workshop as scheduled. Students may submit only one appeal during the course of their degree program.

 


Degree-Seeking Student Classifications

Class Level

Students enrolled in graduate programs are classified as graduate level students.

 

Enrollment Status

Students who remain continuously enrolled in non-term format programs are classified as full-time. Students who are on a break of up to 14 consecutive days from their last date of attendance or on an approved break are still classified as full-time. Students who fail to return from a break as scheduled should refer to the Withdrawal from the University policies for information regarding determination of withdrawal date. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the break may extend the 14 day limit to include the break. The annual winter break does not extend the 45 day limit for approved breaks that are greater than 14 days. Students enrolled in the Comprehensive Exam only are classified as less than half-time. Changes to enrollment status may affect a student’s financial aid eligibility and loan repayment times.

 


Course Delivery

Online Courses

In general, online courses are six (6) weeks in length. Doctoral Capstone Seminar and dissertation courses are nine (9) weeks in length. Specific weekly log-in requirements are built into the design of each course and monitored over the Internet through the online learning platform. The course structure allows students to take the initiative to learn weekly content on their own time and provides carefully developed learning activities that allow students to optimize their knowledge processing/application efforts. Course objectives are clearly stated and assessed through multiple measures.

 

Denver Instructional Site Courses

In general, Denver Instructional Site students complete courses that are six (6) weeks in length. Doctoral Capstone Seminar and dissertation courses are nine (9) weeks in length. The University offers courses and programs using the following delivery modalities:

 

Evening Courses

Evening Courses meet three (3) hours, two (2) times per week for six (6) week courses. Doctoral Capstone Seminar courses meet three (3) hours, two (2) times per week for nine (9) weeks. Dissertation Planning I and II courses meet three hours, four times over each of the nine week periods.* Dissertation courses encompass collaboration with the Dissertation Chair and Committee several times over multiple nine-week periods.

 

*Note: Students who miss one, three-hour session of Dissertation Planning I or II will be withdrawn from the course and will be required to repeat the course.

 

Weekend Courses

Weekend Courses meet six (6) hours, one (1) time per week for six (6) weeks. Doctoral Capstone Seminar courses meet six (6) hours, one (1) time per week for nine (9) weeks. Dissertation Planning I and II courses meet three (3) hours, four (4) times over each of the nine (9) week periods.* Dissertation courses encompass collaboration with the Dissertation Chair and Committee several times over multiple nine-week periods.

 

*Note: Students who miss one, three-hour session of Dissertation Planning I or II will be withdrawn from the course and will be required to repeat the course.

 

Online Courses for Denver Instructional Site Students

With permission of the Registrar’s Office, a Denver Instructional Site student may elect to attempt up to two courses per academic year through the online modality. Online course registration is subject to course availability. Courses may be taken concurrently with courses taken at the Denver Instructional Site when the course term start dates align. Students wishing to complete more than two courses per academic year in the online modality must apply for admission into the online modality program. Students who register for an in-residence course under this policy are required to meet the attendance requirements outlined under In-residence Course Attendance and Retake Policies in this section of this Catalog.

 

Specific weekly log-in requirements are built into the design of each course and monitored over the Internet through the online learning platform. The course structure allows students to take the initiative to learn weekly content on their own time and provides carefully developed learning activities that allow students to optimize their knowledge processing/application efforts. Course objectives are clearly stated and assessed through multiple measures.

 


Online Course Attendance Policy

Students taking classes in an accelerated format are expected to attend each week. Attendance is defined as participating in an academic activity within the online classroom which includes posting in a graded discussion forum or submitting a written assignment. Postings not related to graded discussion forums or written assignments not related to the actual assignment may be reviewed and disqualified for attendance purposes.

 

Each instructional week begins on a Tuesday and concludes on the following Monday. A student is recorded either absent or present each day based on participation in an academic activity. All recorded time stamps for assignment submissions, discussion board posts, and attendance records reflect Mountain Time Zone.

 

Students who do not attend at least once in any seven (7) consecutive day period will be issued an attendance warning. Students who do not attend at least once in any 14 consecutive day period will be dropped from the course and administratively withdrawn from the University retroactive to the last date of recorded attendance. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. Students who are enrolled in courses concurrently and are meeting attendance requirements for at least one course will not be administratively withdrawn from the University, but will be dropped from any courses in which attendance requirements are not being met.

 

Students who enroll in courses containing an in-residence requirement are expected to attend the full sixteen (16) hours of instructional time. Failure to attend 90% or greater, at least fourteen (14) hours, of instructional time during the in-residence weekend will result in the student being withdrawn from the course and he or she will be required to repeat the course.

 

Please refer to drop policies for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn from the University. A student’s last date of attendance following successful completion of a course is the end date of that course. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break.

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the General Academic Policies and Information section in this Catalog.

 

Note: New students who do not meet attendance requirements for the first week of their first course, or do not complete their first course, will be administratively withdrawn from the University and must work with their Admissions Counselor to reschedule their enrollment in the program.

 

Dissertation Courses

Dissertation courses for students enrolled online are supplemented by an online classroom environment where students are expected to actively participate. The standard Online Course Attendance Policy applies for dissertation courses.

 

Academic Participation

In addition to meeting attendance requirements, students attending online courses are expected to participate in their courses by actively engaging in weekly discussion forums with substantial posts and completing the required assignments for each week. A list of all assignments can be found within the course guide in each online class and also by week in the weekly instructional units.

 

Failure to meet academic participation requirements may negatively impact an assignment and/or course grade. Failure to complete the introductory posting on the first day of each course may result in a grade deduction on the assignment. All recorded time stamps for assignment submissions, discussion board posts and attendance records will reflect Mountain Time Zone.

 

Students who anticipate being absent for an entire week of a course should contact the instructor in advance and make arrangements to complete the required assignments. Acceptance of late work is at the discretion of the instructor and does not waive attendance requirements.

 


Denver Instructional Site Course Attendance Policy

While courses meet on scheduled days during the week, each instructional week begins on a Tuesday and concludes on the following Monday. Students are expected to attend all class sessions in which they are scheduled. If a student has a compelling reason to be absent from a class, he or she must discuss that absence in advance with the instructor. Students may not miss the first class session in a course unless they have prior written permission from the instructor teaching the course. Students are responsible for arranging to obtain class materials and assignments for the class time they miss. Faculty members will keep accurate records of student attendance and report attendance to the Registrar’s Office at the end of each class session.

 

Students may not attend classes for which they are not officially enrolled. If students who are not listed on the class roster attend a class, the instructor will refer them to the Registrar’s Office for proper enrollment. Whether or not to allow the student to remain in the class for that session is left to the discretion of the course instructor.

 

Students who do not attend at least once in any seven (7)consecutive day period will be issued an attendance warning. Students who do not attend at least once in any 14 consecutive day period will be dropped from the course and administratively withdrawn from the University retroactive to the last date of recorded attendance. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. Students who are enrolled in courses concurrently and are meeting attendance requirements for at least one course will not be administratively withdrawn from the University, but will be dropped from any courses in which attendance requirements are not being met.

 

Please refer to the Course Drop policy for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn from the University. A student’s last date of attendance following successful completion of a course is the end date of that course. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break.

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University Policy in this section of this Catalog.

 

Dissertation: Dissertation courses for students enrolled at the Denver Instructional Site are supplemented by an online classroom environment where students are expected to actively participate. The standard Online Course Attendance Policy applies for dissertation courses.

 

Inclement Weather/School Closures: In the event of a school closure, class session(s) will be made up within one week. The instructor will work with students and the Registrar’s Office to determine the date and time of the rescheduled class session.

 

Online Courses: Students who register for an online course are required to meet the attendance requirements outlined in the Online Course Attendance Policy in this Catalog.

 

Academic Participation

In addition to meeting attendance requirements, students attending Denver Instructional Site courses are expected to participate in their courses by actively engaging in weekly discussions completing the required assignments for each week. Failure to meet academic participation requirements may negatively impact an assignment and/or course grade.

 

Students who anticipate being absent for an entire week of a course should contact the instructor in advance and make arrangements to complete the required assignments. Acceptance of late work is at the discretion of the instructor and does not waive attendance requirements.

 


Breaks in Attendance

Students who plan to take a break in attendance of greater than 14 days from their last date of attendance but less than 45 days from the end of the course they last attended may provide a written confirmation of their intent to return and will not be administratively withdrawn, provided they return as scheduled.

 

Break requests allow students to postpone the start date of their next scheduled course and maintain an active status with the University. New students must complete their first course in order to be eligible for a break. Students must communicate directly with their Student Advisor their intent to take a break with a confirmed return date. Students must complete the Break Request form provided by the Student Advisor, within 14 days of the last date of attendance.

 

Students who fail to return on their scheduled return date or do not attend within the first seven days of the course they are scheduled for when returning from an approved break will be administratively withdrawn. Please note that administrative withdrawal may occur at any point in a student’s enrollment when 14 consecutive days of non-attendance occur, whether within an active course or between the last date of attendance in a prior course and first date of attendance in a subsequent course. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn.

 

 


Course Drop

Students who wish to drop a course must do so by contacting their Student Advisor or Registrar Advising Specialist.

 

Drop Deadlines:

 

9-week course = Week 1

 

6-week course = Week 1

 

Dropping a Course

Courses dropped within the first week do not appear on the transcript. Students are responsible for initiating the drop course process including contacting their advisor. After the first week, students who wish to drop a course must notify their advisor. Please see the Tuition Refund Policy in the Tuition, Fees, and Financial Aid section of the Catalog to determine if a tuition adjustment is necessary.

 

Students who drop or are administratively dropped after the first week of class and prior to 67% of instructional time or 2/3 of the course will receive a grade of “W.” A grade of “W,” which has no numerical value and therefore does not affect the student’s GPA calculation, will appear on the transcript. If a student chooses to drop or is administratively dropped from a course after 67% of instructional time or 2/3 of the course has elapsed, a grade of “WU” will be issued, which has numerical value and will affect the student’s GPA calculation. Students in Pass/Fail courses will receive a “W” for drops after 67% of instructional time or 2/3 of the course has elapsed. Both “W” and “WU” grades are attempted and will count negatively toward the successful completion rate when reviewing satisfactory academic progress.

 

In-Residence Course Attendance and Retake Policies: Students who enroll in courses containing an in-residence requirement are expected to attend the full sixteen (16) hours of instructional time. Failure to attend 90% or greater, at least fourteen (14) hours, of instructional time during the in-residence weekend will result in the student being withdrawn from the course and he or she will be required to repeat the course. Students cannot appeal the 90% in-residence attendance requirement for this course. Students may not transfer any points earned in the in-residence portion of a course to a future course. Should a student withdraw from or fail a course with a corresponding in-residence component, both the in-residence and the course portion will have to be retaken.

 

Please note that course drop dates are based on a student’s last date of attendance in the course.

 


Consecutive Course Drops

Students only meeting attendance requirements in the first week of a course for three (3) consecutively enrolled courses at University of the Rockies will be administratively withdrawn for a period of no less than nine (9) months from the student’s last date of attendance. Students who have been withdrawn may appeal this policy by contacting their Student Advisor or Registrar Advising Specialist. Appeals will be reviewed by the University Registrar or designee. The outcome of the appeal will be submitted to the student in writing. Students who have an appeal denied will remain administratively withdrawn for a period of no less than nine (9) months from the student’s last date of attendance. Students who have an approved appeal and do not successfully complete their next scheduled course will be withdrawn for a period of no less than nine (9) months.

 


Withdrawal from the University

Students wishing to officially withdraw from University of the Rockies must notify their assigned Admissions Counselor, Student Advisor, or other advisor within the Admissions, Student Services, or Registrar departments. Students choosing to notify their advisor verbally of their intent to withdraw may be asked to fill out a written request to withdraw.

 

Please refer to drop policies for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn. A student’s last date of attendance following completion of a course is the end date of that course. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. The University may schedule breaks during which no courses are scheduled, such as during the annual winter break. When this occurs, the break may extend the 14 day limit to include the break.

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the General Academic Information and Policies section in this Catalog.

 


Satisfactory Academic Progress (SAP) Policy Overview

We are dedicated to the academic success of our students. As such, the following policy outlines the academic requirements for University of the Rockies programs and how they are measured to ensure that students are making satisfactory academic progress toward successful degree completion. This policy applies to all graduate-level coursework attempted at University of the Rockies, regardless of date attempted.

 

Academic and Financial Aid Warning, and Academic and Financial Aid Probation statuses provide an opportunity for students to improve academic performance and meet overall requirements for degree completion. Students placed on one of these statuses should meet with their advisor to discuss course scheduling and to plan for remediation.

 

Please contact the University of the Rockies University Registrar, or email academic.progress@rockies.edu with any questions concerning the requirements outlined in this policy.

 

Graduate Non-Term-Based Program Measures:

Master’s Program Definitions

Week = 7 calendar days

 

Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework or 4 successfully earned credits of thesis work that apply toward the student’s program of study. The credit requirement may be met through a combination of experiences and will be prorated as follows: 1 credit of coursework equals 1/18 of an Academic Year and 1 credit of thesis work equals 1/4 of an Academic Year.

 

A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.

 

Final Academic Year Exceptions:

 

  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Doctoral Program Definitions

Week = 7 calendar days

 

Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework or 6 successfully earned credits of practicum or 4 successfully earned credits of dissertation courses that apply toward the student’s program of study. The credit requirement may be met through a combination of experiences and will be prorated as follows: 1 credit of coursework equals 1/18 of an Academic Year, 1 credit of practicum equals 1/6 of an Academic Year, and 1 credit of dissertation courses equals 1/4 of an Academic Year.

 

A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.

 

Final Academic Year Exceptions:

 

  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Graduate students must meet the following minimum qualitative and quantitative requirements to make satisfactory academic progress:

 

  • Cumulative GPA in University of the Rockies coursework for all graduate students = 3.00;
  • Cumulative GPA includes all graduate-level coursework attempted at University of the Rockies, excluding grades of NP, P, PR, I, or W. Only the later grade is counted in the cumulative GPA when a course is repeated;
  • Grade points earned at another college are not used in the computation of the grade point average at University of the Rockies;
  • Successful Completion Rate = 67% or 2/3 of all attempted credits. Attempted graduate-level credits are all University of the Rockies course attempts recorded on the academic transcript, including repeated courses, withdrawals, and incompletes, as well as transfer credits that apply toward the student’s current degree program. Grades that count negatively against successful completion rates include I, W, WU, NP, and U;
  • Repeated courses count negatively against successful completion rates, once repeated; and
  • Successful completion of all program requirements must be accomplished within 150% of the normal length of the program as measured in credits attempted towards the program. Credits accepted and applied in transfer towards the student’s current degree program are included as attempted and earned credits in determining the maximum timeframe.
  • If at any point during the program it becomes clear that a student will not be able to successfully complete all program requirements at the conclusion of 150% of the normal length of a program as measured in credits, that student will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid.

 


Satisfactory Academic Progress (SAP) Review and Evaluation

Satisfactory Academic Progress (SAP) is reviewed at regular SAP increments. Students are evaluated against both qualitative and quantitative standards at the conclusion of a SAP increment. Students who have an outstanding incomplete grade at the time of SAP review may not be allowed to continue until the incomplete grade is successfully completed. After each evaluation, students who do not meet SAP standards will be notified in writing.

 

SAP increments will be adjusted to coincide with the payment period. Please note any of the following activities may have an impact on the student’s payment period which may result in a SAP review that may not be congruent with the standard SAP increment:

 

  • Changing program of study;
  • Returning to the University after being officially or unofficially withdrawn;
  • Retaking coursework in which a passing grade was earned;
  • Returning after being out of attendance over 180 days;
  • Completing courses which do not apply to the student’s program of study; and/or
  • Taking courses concurrently.

 

Additionally, if it is determined that a Satisfactory Academic Progress review did not align with the Financial Aid Payment Period, SAP will be reevaluated to coincide with the current Financial Aid Payment Period and could affect the outcome of the previous SAP review.

 

Academic and Financial Aid Warning

Students who do not meet the minimum requirements for making satisfactory academic progress at the time of evaluation are placed on Academic and Financial Aid Warning for the following SAP increment.

 

Students are given up to one SAP increment to meet the requirements for satisfactory academic progress. All coursework attempted after the term during which the student did not meet satisfactory academic progress is counted as a part of the Academic and Financial Aid Warning period.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Academic and Financial Aid Warning. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

At the conclusion of the Academic and Financial Aid Warning period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Academic and Financial Aid Probation

Students who have been granted an appeal for readmission after dismissal following a period of Academic and Financial Aid Warning may be placed on Academic and Financial Aid Probation for the following SAP increment/payment period and may be required to follow an Academic Plan.

 

Students will be given up to one SAP increment to meet the requirements for satisfactory academic progress. All coursework attempted after the period during which the student did not meet satisfactory academic progress will be counted as a part of the Academic and Financial Aid Probation period.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Academic and Financial Aid Probation. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

At the conclusion of the Academic and Financial Aid Probation period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Probation—Academic Plan

Students who are approved by the Appeal Committee for re-admission after dismissal following a period of Academic and Financial Aid Probation, after a period on Probation–Academic Plan or after dismissal due to exceeding the maximum time frame are placed on Probation–Academic Plan, and are required to meet specific academic requirements outlined in writing in an academic plan from the Registrar’s Office. Students are provided with an academic plan to assist the student in meeting regular SAP requirements within a specific period of time. Students may be limited in the number of courses for which they are scheduled while on Probation–Academic Plan. It is the student’s responsibility to adhere to the academic plan.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Probation–Academic Plan. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

Students will be placed on Probation–Academic Plan for the first payment period/SAP increment while on the academic plan. Students on Probation–Academic Plan are reviewed against the progression requirements outlined in the academic plan. Students who are not meeting plan requirements at the time of review will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Appeal for Readmission after Dismissal

Students who have been dismissed from the University for failure to meet satisfactory academic progress requirements may appeal to be readmitted. Appeals must be submitted to academic.progress@rockies.edu and will be evaluated by an Appeal Committee made up of the University Registrar or designee and the appropriate school Dean or designee who has oversight in the student’s program of study. The decision of the committee will be communicated in writing to the student by the Registrar’s Office.

Additionally, the student’s appeal letter must include:

  • a reasonable explanation for the student’s academic performance to date, which includes mitigating circumstances such as student injury/illness, death of a student’s family member, or other reasons resulting in undue hardship to the student;
  • reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate-level credits during the period of absence; and
  • a plan for completion of the coursework required to meet satisfactory academic progress during the following payment period.

 

The passage of time does not substantiate eligibility for readmission or appeal for readmission. However, students who have experienced mitigating circumstances and have been dismissed from the University for failure to meet satisfactory academic progress requirements and have been denied readmission after an appeal, may submit another appeal to be readmitted after one or more years have elapsed since their last appeal. The appeal must meet the criteria outlined above and the student must present reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate level credits since the last appeal was submitted.

 

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