University of the Rockies Catalog - Denver Instructional Site Admissions and Academic Policies

University of the Rockies Catalog - Denver Instructional Site Admissions and Academic Policies

Section Seven: Denver Instructional Site Admissions and Academic Policies

The Denver Instructional Site is located in the heart of downtown Denver, with easy access to museums, restaurants, and natural attractions. The site includes more than 30,000 square-feet of classroom and library space, student study areas, and “coaching classrooms.” The coaching classrooms incorporate video monitoring and two-way mirrors for instructional purposes. With Denver’s recent nod from Forbes.com (2012) as one of the top five cities for business and careers, University of the Rockies is poised for impactful endeavors in the Mile High City.

 

This section outlines the admissions and academic policies for students attending University of the Rockies at the new Denver Instructional Site.


Academic Calendar

The academic calendar for University of the Rockies Denver Instructional Site programs is continuous, rather than defined by term dates. Typically, students take one course at a time and move on to the next course in the program sequence without a break. Regular academic courses are six weeks long. Doctoral Capstone Seminar and dissertation courses are nine weeks long. Each instructional week begins on a Tuesday and concludes on the following Monday. Classes typically meet twice a week and specific class times will be communicated prior to class start date. Opportunities to enroll in programs and to begin a course sequence in a degree program are available frequently throughout the calendar year.

 

Note: Degree programs are subject to a sufficient cohort size requirement. Start dates are not guaranteed and may be deferred at the discretion of the University. Any change to an anticipated program start date will be communicated to students no later than two weeks prior to the preferred start date.


Holidays

With the exception of Thanksgiving and the Fourth of July, when a holiday occurs on a regular class meeting day, that class will be conducted. Classes that would normally fall on Thanksgiving and/or the Fourth of July will be rescheduled by the instructor as make-up sessions during the week in which the holiday falls.

 

There is an annual two-week Winter Break when courses are not scheduled. The Winter Break for 2013-2014 occurs from December 24, 2013 to January 6, 2014.


Program Enrollment

Initial enrollment in Denver Instructional Site programs is arranged through a University Admissions Counselor. Prospective students should contact an Admissions Counselor to register. It is the student’s responsibility to officially register for the program course of study. After initial enrollment, students will work with their Registrar Advising Specialist to register, add courses, or change their course schedule. Students must communicate any change in the original registration to their Registrar Advising Specialist. Major changes in a student’s schedule may necessitate completion of a new admissions application and enrollment agreement.

 


General Admission Requirements

Self-Disclosure Policy
University of the Rockies has determined that some self-disclosure of personal information in classroom and supervision settings may at times be required of students. Students should take this into consideration before applying to University of the Rockies.

 

English Language Requirement
Applicants must have the ability to study in English indicated by one of the following:

 

  • Achieved a recognized high school diploma or equivalent in which the primary language of instruction was English;
  • Received a GED that was taken in English;
  • Earned a Bachelor’s, Master’s, or other post-secondary degree from a regionally accredited college/university in the United States in which the primary language of instruction was English; or
  • Earned a minimum of 30 college level credits from a regionally accredited college/university in the United States in which the primary language of instruction was English.

 

Students not satisfying one of the requirements above must provide the results from the Test of English as a Foreign Language (TOEFL) examination taken within the past two (2) years. A minimum score of 550 paper-based, or 79 Internet-based is required. An unofficial copy of scores must be submitted prior to provisional admission; official scores must be submitted prior to full admission. The University’s TOEFL school code is 4175.

 

Any student who studied in a United States territory or commonwealth may be required to satisfy the English Language Requirement by providing successful results from the TOEFL.

 

Technology Requirements
It is our intent to assist students and to prepare them for their coursework at University of the Rockies. Therefore, technology competencies and requirements have been established. These requirements are in effect for all University of the Rockies applicants and existing students and may be updated at any time.

 

Competencies
Students must possess the following online competencies:

  • Ability to access course and program material on the Web;
  • Ability to correspond with University staff, students, and faculty using email and the Web; and
  • Ability to use appropriate antivirus utilities so that files transmitted and received are virus free.

 

System Requirements
Students must have a computer with the following minimum features and system configurations:

Platforms: Mac OS X 10.2 or greater or Windows XP or greater;

Hardware: 256 Mb RAM, CD-ROM, DVD player and 1 Gb free disk space;

Productivity Software: Microsoft Word, PowerPoint and Excel 2003 or greater; Adobe Reader 8 or greater; Adobe Flash 10 or greater (Constellation Users);

Web Browser: Firefox 3.0 or greater, Internet Explorer 8.0 or greater, Safari 4.0 or greater, or Chrome;

Networking: 56k dialup modem, DSL, or cable modem; and

Email: Outlook, Outlook Express, Mac Mail, Eudora, Entourage, or Yahoo/Hotmail/Gmail.

 

The following are recommended for optimal performance:

Productivity Software: Microsoft Word, PowerPoint, and Excel 2007 or greater;

Networking: Broadband internet connection (DSL, Cable, or other).

 

Please note students may be required to download standard software readers for electronic document sharing in a course. Certain courses require the use of a microphone to record sound files or access to a scanner for document submission. Instructors may conduct optional tutoring sessions where student use of a webcam would optimize the learning experience.

 

Additional Technology Requirements for Class Live Pro v9.6
Students must have a computer with the following minimum features and system configurations to use Class Live Pro:

 

Platforms: Mac OS X 10.5 or greater or Windows XP or greater;

Hardware: 256 Mb RAM, CD-ROM, DVD player, and 1 Gb free disk space;

Productivity Software: Microsoft Word, PowerPoint, Excel, and Adobe Acrobat;

Web Browser: Firefox 3.0 or greater, Internet Explorer 8.0 or greater, Safari 4.0 or greater, or Chrome;

Networking: 56k dialup modem, DSL, or cable modem; and

Email: Outlook, Outlook Express, Mac Mail, Eudora, Entourage, or Yahoo/Hotmail/Gmail.

 

Criminal Disciplinary Disclaimer
All members of the University of the Rockies community are entitled to work and study in an environment safe from foreseeable harm. Identification of histories of violence reduces the possibility of future criminal acts on or around the University’s communities. Consequently, University of the Rockies requires all Denver Instructional Site applicants wishing to enroll, to answer questions regarding criminal and disciplinary histories as a condition of admission. Applicants may also be required to submit to a third party criminal background check prior to admission. University of the Rockies reserves the right to deny admission or readmission to any student at its discretion.

 

Admission Disclaimer
University of the Rockies reserves the right to deny admission or readmission to any applicant. University of the Rockies recognizes the importance of protecting student privacy and reserves the right to request documentation to establish or verify any student’s identity at any time, for administrative or compliance purposes. Students are expected to provide such documentation, and failure to do so may be considered a breach of the Student Community Standards. The University may deny or rescind admission to any student for failure to authenticate his or her identity.


Non-Degree Seeking Student Admission Requirements

Students who wish to take a limited number of courses as a non-degree seeking student must hold a Bachelor’s degree from a regionally accredited institution of higher education with a cumulative GPA of at least 2.0 on a 4.0 scale or for Doctoral-level courses, hold a Master’s degree or higher from a regionally accredited institution with a cumulative GPA of at least a 3.0 on a 4.0 scale. Please see additional policies for non-degree seeking students under Non-Degree Seeking Students in the General Academic Information and Policies section in this Catalog.

 

Admission Materials
Admission materials may be downloaded from the University of the Rockies website at www.rockies.edu.

 

An applicant must submit the following information and forms to be considered for admission:

 

  • Application for Admission;
  • Unofficial or official transcripts from institution granting:

            a) Bachelor’s degree and any graduate schools attended (for Master’s-level courses)

            b) Master’s degree and any schools where post-Master’s degree credit was earned 
                (for Doctoral-level courses);

  • Satisfy all prerequisite courses or degree(s) required for admission to the University of the Rockies degree program in which the courses are offered; and
  • Unofficial or official copies of TOEFL or transcripts to satisfy the English language requirement, if applicable.

Graduate Certificate Admission Requirements

Students seeking admission to a Graduate Certificate program must hold a Bachelor’s degree from a regionally accredited institution of higher education with a cumulative GPA of at least 2.0 on a 4.0 scale or hold a Master’s degree or higher from a regionally accredited institution.

 

Admission Materials
Admission materials may be downloaded from the University of the Rockies website at www.rockies.edu.

 

An applicant must submit the following information and forms to be considered for admission:

 

  • Application for Admission;
  • Unofficial or official transcripts from institution granting the Bachelor’s degree and any graduate schools attended;
  • Satisfy all prerequisite courses or degree(s) required for admission to the University of the Rockies degree program in which the courses are offered; and
  • Unofficial or official copies of TOEFL or transcripts to satisfy the English language requirement, if applicable.

Master of Arts Admission Requirements

Students seeking admission to Master of Arts degree programs must hold a Bachelor’s degree from a regionally accredited institution of higher education or an equivalent international degree with a cumulative GPA of at least 2.0 on a 4.0 scale, or a Master’s degree or higher from a regionally accredited institution. Students entering with a Bachelor’s degree earned with a grade point average of 2.00 to 2.99 will be placed on Academic Watch.

 

Admission Materials
Admission materials may be downloaded from the University of the Rockies website at www.rockies.edu.

 

An applicant must submit the following information and forms to be considered for full admission:

 

  • Application for Admission;
  • Official transcripts from institution granting the Bachelor’s degree and any graduate schools attended; and
  • Official copies of TOEFL or transcripts to satisfy the English language requirement, if applicable.

 

Provisional Admission Status Requirements
Students are provisionally admitted to Master of Arts degree programs when they submit a completed application indicating that they meet admission requirements outlined previously, including an indication of satisfying the English language requirement. Students who then enroll in courses are considered regular students in their degree program. However, students who do not meet all documentation requirements for full admission are withdrawn from the program at the conclusion of the third attempted course.

 

Full Admission Status Requirements
The following provisions must be met prior to the conclusion of the third attempted University of the Rockies course. To begin the fourth course, students must meet all admissions requirements applicable to their program and must complete all requirements outlined hereafter.

 

Submission of an official transcript from the regionally accredited institution that awarded the baccalaureate degree indicating a minimum GPA of 2.0 or a regionally accredited institution awarding a Master’s degree or higher.

 

Submission of official transcripts from institutions where graduate credit was earned or a signed Authorization to Close form indicating relinquishment of potential transfer credits for any official transcripts the student is unable to provide. (The University of the Rockies Registrar’s Office staff will manage the request of all transcripts for students who have signed a Transcript Request form.)

 

Students entering with a cumulative GPA of less than 3.0 through (a) or (b) below but above a 2.0 are admitted on Academic Watch and are required to achieve a cumulative GPA of 3.00 and successfully complete 67% of credits attempted at the conclusion of the first Satisfactory Academic Progress Increment review.

 

  • Students with a Bachelor’s degree only or have fewer than 12 credits of graduate-level coursework will have their GPA calculated for only the Bachelor’s degree.
  • Students who have completed 12 credits or more of graduate-level coursework and do not have a 3.0 undergraduate cumulative GPA may have their GPA calculated on the basis of their graduate coursework.

 

At the conclusion of the Academic Watch, any student who does not meet the requirements above will be dismissed from the University.

 

Appeal of Dismissal Following Academic Watch
A student who has been dismissed for not meeting satisfactory academic progress requirements following Academic Watch may appeal for readmission. Appeals must be submitted to dis.registrar@rockies.edu and will be evaluated by an Appeal Committee made up of the University Registrar or designee and the appropriate school Dean or designee who has oversight in the student’s program of study. The decision of the committee will be communicated in writing to the student by the Registrar’s Office.

 

Additionally, the student’s appeal letter must include:

  • a reasonable explanation for the student’s academic performance to date, which includes mitigating circumstances such as student injury/illness, death of a student’s family member, or other reasons resulting in undue hardship to the student;
  • reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate-level credits during the period of absence; and
  • a plan for completion of the coursework required to meet satisfactory academic progress during the following payment period.

 

The passage of time does not substantiate eligibility for readmission or appeal for readmission. However, students who have experienced mitigating circumstances and have been dismissed from the University for failure to meet satisfactory academic progress requirements and have been denied readmission after an appeal, may submit another appeal to be readmitted after one or more years have elapsed since their last appeal. The appeal must meet the criteria outlined above and the student must present reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate level credits since the last appeal was submitted.

 

Please refer to the Satisfactory Academic Progress (SAP) Requirements in this section to review all related satisfactory academic progress guidelines.


Doctor of Philosophy (PhD) Admission Requirements

Students seeking admission to the Doctor of Philosophy (PhD) program must hold either a Master’s degree from a regionally accredited institution with a graduate level cumulative GPA of 3.0 or higher, or an earned Doctoral degree from a regionally accredited institution.

 

Doctor of Philosophy (PhD) in Education
Students entering the program who do not hold a Bachelor’s or Master’s degree in education, early childhood education, educational leadership, teaching, or a related field., are required to successfully complete EDU 5005 Survey of Education (3 credits) as part of the program. This course is designed to prepare students for the remainder of the program. Students may appeal to the Registrar’s Office to be waived from the introductory course requirement if they have previous coursework in education, early childhood education, educational leadership, teaching, or a related field that satisfies the foundational academic material from the field of education. The appeal will be evaluated by the University Registrar or designee and the School Dean. Those students not required to take the introductory course at University of the Rockies are responsible for familiarity with foundational academic material from the field of education.

 

Doctor of Philosophy (PhD) in Human Services
Students entering the program who do not hold a Bachelor’s or Master’s degree in human services, human performance technology, human resource development, organizational leadership, or a related field, are required to successfully complete HUM 5005 Foundations of Human Services Policy and Practice (3 credits) as part of the program. This course is designed to prepare students for the remainder of the program. Students may appeal to the Registrar’s Office to be waived from the introductory course requirements if they have previous coursework in human services, human performance technology, human resource development, organizational leadership, or a related field that satisfies the foundational academic material from the field of human services. The appeal will be evaluated by the University Registrar or designee and the School Dean. Those students not required to take the introductory course at University of the Rockies are responsible for familiarity with foundational academic material from the field of human services.

 

Doctor of Philosophy (PhD) in Organizational Development and Leadership
Students entering the program who do not hold a Bachelor’s or Master’s degree in human performance technology, instructional systems design, human resource development, organizational leadership, industrial and organizational psychology, or a related field, are required to successfully complete ORG 5010 Survey of Organizational Development & Leadership I (3 credits) and ORG 5011 Survey of Organizational Development & Leadership II (3 credits) as part of the program. These two courses are designed to prepare students for the remainder of the program. Students may appeal to the Registrar’s Office to be waived from the introductory course requirements if they have previous coursework in human performance technology, instructional systems design, human resource development, organizational leadership, industrial and organizational psychology, or a related field that satisfies the foundational academic material from the field of organizational development and leadership. The appeal will be evaluated by the University Registrar or designee and an academic administrator who has oversight in the student’s program of study. Those students not required to take the introductory courses at University of the Rockies are responsible for familiarity with foundational academic material from the field of organizational development and leadership.

 

Admission Materials
Admission materials may be downloaded from the University of the Rockies website at www.rockies.edu.

 

An applicant must submit the following information and forms to be considered for full admission:

  • Application for Admission;
  • Official transcripts from institution granting the Master’s degree and any schools where post-Master’s degree credit was earned; and
  • Official copies of TOEFL or transcripts to satisfy the English language requirement, if applicable.

 

Provisional Admission Status Requirements
Students are provisionally admitted to a PhD program when they submit a completed application indicating that they meet admission requirements outlined previously, unofficial transcripts from any schools where a graduate degree was conferred, and an indication of satisfying the English language requirement. In order to waive Introductory Course Requirements on the basis of a Bachelor’s degree with a major or minor in human performance technology, instructional systems design, human resource development, organizational leadership, industrial and organizational psychology, or a related field, an unofficial transcript showing the Bachelor’s degree awarded must be submitted along with the completed application.

 

Students who then enroll in courses are considered regular students in their degree program. However, students who do not meet all documentation requirements for full admission are withdrawn from the program at the conclusion of the third attempted course.

 

Full Admission Status Requirements
The following provisions must be met prior to the conclusion of the third attempted University of the Rockies course. To begin the fourth course, students must meet all admissions requirements applicable to their program and must complete all requirements outlined hereafter.

 

  • Submission of an official transcript from the regionally accredited institution that awarded the Master’s degree indicating a minimum GPA of 3.0 or an official transcript from a regionally accredited institution that awarded a Doctoral degree; and
  • Official transcripts from institutions where graduate credit was earned or a signed Authorization to Close form indicating relinquishment of potential transfer credits for any official transcripts the student is unable to provide. (The University of the Rockies Registrar’s Office staff will manage the request of all transcripts for students who have signed a Transcript Request form.)

Doctor of Psychology (PsyD) Admission Requirements

Students seeking admission to the PsyD program must hold either a Master’s degree from a regionally accredited institution with a graduate level cumulative GPA of 3.0 or higher, or an earned Doctoral degree from a regionally accredited institution.

 

Students entering the program who do not hold a Bachelor’s or Master’s degree in psychology or a related field are required to successfully complete ORG/PSY 5001 Survey of Psychology I (3 credits) and ORG/PSY 5002 Survey of Psychology II (3 credits) as part of the program. These two courses are designed to prepare students for the remainder of the program. Students may appeal to the Registrar’s Office to be waived from the introductory course requirements if they have previous coursework in psychology or a related field that satisfies the foundational academic material from the field of psychology. The appeal will be evaluated by the University Registrar or designee and an academic administrator who has oversight in the student’s program of study. Those students not required to take the introductory courses at University of the Rockies are responsible for familiarity with foundational academic material from the field of psychology.

 

Admission Materials
Admission materials may be completed online on the University of the Rockies website at www.rockies.edu.

 

An applicant must submit the following information and forms to be considered for full admission:

 

  • Application for Admission;
  • Official transcripts from institution granting the Master’s degree and any schools where post-Master’s degree credit was earned; and
  • Official copies of TOEFL or transcripts to satisfy the English language requirement, if applicable.

 

Provisional Admission Status Requirements
Students are provisionally admitted to a PsyD program when they submit a completed application indicating that they meet admission requirements outlined previously, unofficial transcripts from any schools where a graduate degree was conferred, and an indication of satisfying the English language requirement. In order to waive Introductory Course Requirements on the basis of a Bachelor’s degree with a major or minor in psychology or a related field, an unofficial transcript showing the Bachelor’s degree awarded must be submitted along with the completed application.

 

Students who then enroll in courses are considered regular students in their degree program. However, students who do not meet all documentation requirements for full admission are withdrawn from the program at the conclusion of the third attempted course.

 

Full Admission Status Requirements
The following provisions must be met prior to the conclusion of the third attempted University of the Rockies course. To begin the fourth course, students must meet all admissions requirements applicable to their program and must complete all requirements outlined in the following.

  • Submission of an official transcript from the regionally accredited institution that awarded the Master’s degree indicating a minimum GPA of 3.0 or an official transcript from a regionally accredited institution that awarded a Doctoral degree.
  • Official transcripts from institutions where graduate credit was earned or a signed Authorization to Close form indicating relinquishment of potential transfer credits for any official transcripts the student is unable to provide. (The University of the Rockies Registrar’s Office staff will manage the request of all transcripts for students who have signed a Transcript Request form.)

Additional Admission Requirements for Applicants with International Credentials

The following requirements are applicable to applicants relying on academic credentials earned outside the United States for admission to the programs offered through the Denver Instructional Site.

 

Provisional Admission Status Requirements
In addition to the requirements for provisional admission outlined in the admission policy for graduate programs, copies of documentation indicating that the student meets the following admission requirements are required for provisional admission:

 

  1. Submit copies of an official evaluation from an approved evaluation service indicating that the student has met the following requirements: 
    • The equivalent of a regionally accredited Master’s degree from the United States for Doctoral program applicants.
    • The equivalent of a regionally accredited Bachelor’s degree from the United States for Master’s program applicants.
    • For applicants to a Master’s program, the requirement for official evaluation of the Bachelor’s degree may be waived when a Master’s degree has been earned at a regionally accredited institution of higher education or an equivalent international degree.

     

  2. All academic records from countries other than the United States must have been evaluated by one of the following evaluation services:   

     

    • Educational Credentials Evaluators, Inc. (ECE) or
    • World Education Services (WES)

 

Note: Students who have already had their international credentials evaluated prior to making application to the University may petition the University Registrar or designee for acceptance of evaluations from other credible agencies. All evaluations should include a thorough course-by-course evaluation, accreditation equivalency, cumulative GPA, and list the language of instruction.

 

If the credential is earned outside the United States, but holds a regional accreditation by an accepted regional accrediting body inside the United States it may be evaluated without a foreign credential evaluation if the official transcript is in English. A copy of the unofficial transcript is required for provisional admission and an official transcript is required for full admission. The student must provide a copy of the unofficial transcript with the application and request the official transcript for full admission.

 

Full Admission Status Requirements
In addition to the requirements for full admission outlined in the admission policy for graduate programs, students with international credentials must submit an official evaluation sent directly from an approved evaluation service indicating that the student meets full admission requirements (student copies are not accepted) prior to the conclusion of three (3) attempted University courses. To begin the fourth (4th) course, students with international credentials must complete the requirement or they will be withdrawn from the program at the conclusion of the third (3rd) attempted course.


Registration

Initial registration and student scheduling is a one-time process based upon the information provided to University of the Rockies in the admission application. The student’s initial schedule is based upon the student’s desired start date and program of study in conjunction with previous education. Initial registration occurs in consultation with an Admissions Counselor. Upon completion of initial registration, students have access to their individual course schedules and the dates of each course for which they are registered via the Student Portal.

 

The Registrar’s Office will adjust student schedules, in consultation with the student, to accommodate courses applied in transfer once the admission file is completed and the student receives full admission to the University. It is the student’s responsibility to review his or her schedule regularly through the Student Portal and to notify their Registrar Advising Specialist to initiate any schedule changes.

 

Cohort Size Management

University of the Rockies reserves the right to make adjustments to student schedules, courses, and programs, including but not limited to cancellation, postponement, course dates, sequence, and modality as deemed necessary by University administration. The University may postpone the scheduled starting date or the class schedule due to insufficient cohort size based on projected or actual enrollment in the course. The delay period will be determined by the time necessary to secure sufficient enrollment in the course, but will not exceed one year in length. Students unable to register for a particular course will receive a full refund for any tuition paid for that course. Registration in a particular course section or with a specific instructor is not guaranteed. Students are classified as full time while enrolled.

 

IMPORTANT NOTE: Additionally, insufficient cohort sizes may occur when a student finishes the core program courses and moves into the specialization. The University reserves the right to adjust a student’s modality from attending the Denver Instructional Site to attending Online in order to promote a healthy academic experience. Students adjusted to the online modality by the University will maintain tuition and fees equivalent to the tuition and fees required at the Denver Instructional Site.


Concurrent Course Registration Policy

Concurrent course registration may occur when the student is fully admitted and has completed his or her first three attempted courses. GPA must be 3.00 or higher and must be maintained at 3.00 or higher to continue with concurrent course registration. Payment of concurrent courses is not deferred and must be paid for in advance of the course start date. Concurrent course registration cannot violate progression or prerequisite requirements. At no time may a student attend more than two University of the Rockies courses concurrently. Students may contact their Registrar Advising Specialist to request further information.

 

Dissertation courses may only be taken sequentially and may not be taken simultaneously or in overlapping periods. Students will register for dissertation courses in sequence (one credit per 9-week period). Under extraordinary circumstances beyond the control of the student (e.g., impending deployment or overseas TDY for military personnel or unexpected long-term expatriate relocation for work or with family), students may petition their Dean, with the expressed written support of each of their Dissertation Committee members, for an exception to this policy and enroll for two or more credits of dissertation courses simultaneously.

 

Note: Concurrent course registration is subject to course availability. The University reserves the right to limit the number of concurrent registrations in a calendar year.


Auditing of Courses

With written permission of the Dean of the School and the course instructor, University of the Rockies students and graduates may audit a Denver Instructional Site course offering for half of the current tuition if they have previously taken the course at University of the Rockies or another approved accredited institution of higher education. An audit of a course is for the purpose of reviewing theoretical material. An audit is not to be used in lieu of taking a course for credit. Although students who audit a course are not expected to take exams or write papers, they are expected to meet all of the attendance requirements and come to class prepared to participate in class discussions in order to receive audit credit. The instructor of record determines whether or not the term “audit” will be added to the student’s transcript. No letter grade will be given for a course audit.

 


In-Residence Requirement

School of Social, Human and Educational Development (SoSHED)

 

Students enrolled in a doctorate program in the SoSHED (Denver Instructional and online) are required to attend three in-residence weekend workshops in Denver, Colorado as part of their graduation requirements. In-residence weekend workshops will be scheduled no less than four times per year, one each quarter. Students may elect to enroll in an optional fourth in-residence workshop. Students have the opportunity to meet faculty and administration in a face-to-face setting during in-residence weekends. Due to the unique nature of the in-residence experience, students who enroll in workshops containing an in-residence requirement are expected to attend the full sixteen hours of instructional time. Failure to attend 90% or greater (at least fourteen hours) of the instructional time during the in-residence session will result in the student being withdrawn from the workshop and required to repeat it.

 
In-Residence Workshop Schedule
In-Residence 1 will be scheduled following the completion of 2-6 courses and must be completed within the first academic year in the program. In-Residence 2 will be scheduled following the completion of 7-12 courses and must be completed within the second academic year in the program. In-Residence 3 will be scheduled following completion of 13+ courses and must be completed within the third academic year in the program and prior to enrolling in Dissertation Planning I.
University of the Rockies expects Doctoral students in the SoSHED to complete In-Residence Workshop requirements while concurrently enrolled in coursework. Students experiencing extreme temporary hardship that precludes him or her from completing the workshop as scheduled may submit an In-Residence Workshop Schedule Appeal.

 

Note: Attending and completing an In Residence Workshop outside of concurrent coursework does not meet the criteria to establish Title IV financial aid eligibility. A financial aid student considering this option should contact their Student Advisor to discuss the impact on loan repayment.

 

In-Residence Workshop Schedule Appeal
Students experiencing extreme temporary hardship may be approved to extend the requirement to attend an in-residence workshop within the academic year it is scheduled. In-Residence Workshop Schedule Appeals may be approved for the following documented reasons that directly impacted the student’s ability to complete the scheduled requirement:

 

• Documented military duty that resulted in an inability to continue in the course or program;
• Documented personal or immediate family* medical emergency;
• Documented act of nature;
• Documented death in the immediate family*; or
• Documented temporary severe economic hardship.

 
*Immediate family is defined as including husband, wife, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, and (step/adoptive) child. Additional considerations can be made on a case by case basis as determined by the University. Please contact the Dean of the School of Social, Human, and Educational Development (SoSHED) for specific consideration.

 

In-Residence Workshop Schedule Appeals may be submitted in writing to the Dean of the School of Social, Human, and Educational Development (SoSHED) explaining in detail the extenuating circumstances precluding them from attending the workshop as scheduled. Students may submit only one appeal during the course of their degree program.

 

For descriptions of the In-Residence Workshops, please see In-Residence Workshop Overview School of Social, Human, and Educational Development (SoSHED) Programs in the General Academic Policies and Information section of this Catalog.

 


Degree-Seeking Student Classifications

Class Level
Students enrolled in graduate programs are classified as graduate level students.

 

Enrollment Status
Students who remain continuously enrolled in non-term-based programs are classified as full-time. Students who are on a break of up to 14 consecutive days or who are on an approved break are still classified as full-time. Students who fail to return from a break as scheduled should refer to the Withdrawal from the University policy for information regarding determination of withdrawal date. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the break will extend the 14 day limit to include the break. The annual winter break does not extend the 45 day limit for approved breaks that are greater than 14 days. Students enrolled in Comprehensive Exam only are classified as less than half-time.


Course Delivery

In general, Denver Instructional Site students complete courses that are six weeks in length. Doctoral Capstone Seminar and dissertation courses are nine weeks in length. The University offers courses and programs using the following delivery modalities:

 

Evening Courses

Evening Courses meet three hours, two times per week for six week courses. Doctoral Capstone Seminar courses meet three hours, two times per week for nine weeks. Dissertation Planning I and II courses meet three hours, four times over each of the nine week periods.* Dissertation courses encompass collaboration with the Dissertation Chair and Committee several times over multiple nine-week periods.

 

*Note: Students who miss one, three-hour session of Dissertation Planning I or II will be withdrawn from the course and will be required to repeat the course.

 

Weekend Courses

Weekend Courses meet six hours, one time per week for six weeks. Doctoral Capstone Seminar courses meet six hours, one time per week for nine weeks. Dissertation Planning I and II courses meet three hours, four times over each of the nine week periods.* Dissertation courses encompass collaboration with the Dissertation Chair and Committee several times over multiple nine-week periods.

 

*Note: Students who miss one, three-hour session of Dissertation Planning I or II will be withdrawn from the course and will be required to repeat the course.

 

Online Courses

With permission of the Registrar’s Office, a student may elect to attempt up to two courses per academic year through the online modality. Online course registration is subject to course availability. Courses may be taken concurrently with courses taken at the Denver Instructional Site when the course term start dates align. Students wishing to complete more than two courses per academic year in the online modality must apply for admission into the online modality program. Students who register for an in-residence course under this policy are required to meet the attendance requirements outlined under In-residence Attendance and Retake Policies in the Online Admissions and Academic Policies section in the current Catalog.

 

Specific weekly log-in requirements are built into the design of each course and monitored over the Internet through the online learning platform. The course structure allows students to take the initiative to learn weekly content on their own time and provides carefully developed learning activities that allow students to optimize their knowledge processing/application efforts. Course objectives are clearly stated and assessed through multiple measures.


Denver Instructional Site Course Attendance Policy

While courses meet on defined days during the week, as scheduled, each instructional week begins on a Tuesday and concludes on the following Monday. Students are expected to attend all class sessions in which they are scheduled. If a student has a compelling reason to be absent from a class, he or she must discuss that absence in advance with the instructor. Students may not miss the first class session in a course unless they have prior written permission from the instructor teaching the course. Students are responsible for arranging to obtain class materials and assignments for the class time they miss. Faculty members will keep accurate records of student attendance and report attendance to the Registrar’s Office at the end of each class session.

 

Students may not attend classes for which they are not officially enrolled. If students who are not listed on the class roster attend a class, the instructor will refer them to the Registrar’s Office for proper enrollment. Whether or not to allow the student to remain in the class for that session is left to the discretion of the course instructor.

 

Students who do not attend at least once in any seven consecutive day period will be issued an attendance warning. Students who do not attend at least once in any 14 consecutive day period will be dropped from the course and administratively withdrawn from the University retroactive to the last date of recorded attendance. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. Students who are enrolled in courses concurrently and are meeting attendance requirements for at least one course will not be administratively withdrawn from the University, but will be dropped from any courses in which attendance requirements are not being met.

 

Please refer to the Course Drop policy for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn from the University. A student’s last date of attendance following successful completion of a course is the end date of that course. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break.

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the this section of this Catalog.

 

Dissertation: Dissertation courses for students enrolled at the Denver Instructional Site are supplemented by an online classroom environment where students are expected to actively participate. The standard attendance policy for online delivery format courses applies.

 

Inclement Weather/School Closures: In the event of a school closure, class session(s) will be made up within one week. The instructor will work with students and the Registrar’s Office to determine the date and time of the rescheduled class session.

 

Online Courses: Students who register for an online course are required to meet the attendance requirements outlined in the Online Course Attendance Policy in this Catalog.


Academic Participation

In addition to meeting attendance requirements, students attending Denver Instructional Site courses are expected to participate in their courses by actively engaging in weekly discussions completing the required assignments for each week. Failure to meet academic participation requirements may negatively impact an assignment and/or course grade.

 

Students who anticipate being absent for an entire week of a course should contact the instructor in advance and make arrangements to complete the required assignments. Acceptance of late work is at the discretion of the instructor and does not waive attendance requirements.


Breaks in Attendance

Students who plan to take a break in attendance of greater than 14 days from their last date of attendance but less than 45 days from the end of the course they last attended may provide a written confirmation of their intent to return and will not be administratively withdrawn, provided they return as scheduled.

 

Written confirmations must be provided via the Break Request form in the Student Portal, and should be submitted within 14 days of the last date of attendance. Break requests allow students to postpone the start date of their next scheduled course and maintain an active status with the University. New students must complete their first course in order to be eligible for a break.

 

Exceptions to submitting a break request through the Student Portal may be made to allow a break request to be submitted via email from the student’s email address on record for students with extreme extenuating circumstances who are unable to access the Student Portal. Students who are unable to select their preferred date in the form must contact their Registrar Advising Specialist for guidance on submitting a break request via email.

 

Students who fail to return on their scheduled return date or do not attend within the first seven days of the course they are scheduled for when returning from an approved break will be administratively withdrawn. Please note that administrative withdrawal may occur at any point in a student’s enrollment when 14 consecutive days of non-attendance occur, whether within an active course or between the last date of attendance in a prior course and first date of attendance in a subsequent course. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn.


Course Drop

Students who wish to drop a course must do so by contacting their Registrar Advising Specialist.

 

Drop Deadlines: 

9-week course = Week 1

6-week course = Week 1

 

Dropping a Course

Courses dropped within the first week do not appear on the transcript. Students are responsible for initiating the drop course process including contacting their Registrar Advising Specialist. After the first week, students who wish to drop a course must notify their Registrar Advising Specialist. Please see the Tuition Refund Policy in the Tuition, Fees, and Financial Aid section of this Catalog to determine if a tuition adjustment is necessary.

 

Students who drop or are administratively dropped after the first week of class and prior to 67% of instructional time or 2/3 of the course will receive a grade of “W.” A grade of “W,” which has no numerical value and therefore does not affect the student’s GPA calculation, will appear on the transcript. If a student chooses to drop or is administratively dropped from a course after 67% of instructional time or 2/3 of the course has elapsed, a grade of “WU” will be issued, which has numerical value and will affect the student’s GPA calculation. Students in Pass/Fail courses will receive a “W” for drops after 67% of instructional time or 2/3 of the course has elapsed. Both “W” and “WU” grades are attempted and will count negatively toward the successful completion rate when reviewing satisfactory academic progress.


Consecutive Course Drops

Students only meeting attendance requirements in the first week of a course for three consecutively enrolled courses at University of the Rockies will be administratively withdrawn for a period of no less than nine months from the student’s last date of attendance. Students who have been withdrawn may appeal this policy by contacting the Registrar’s Office. Appeals will be reviewed by the University Registrar or designee. The outcome of the appeal will be submitted to the student in writing. Students who have an appeal denied will remain administratively withdrawn for a period of no less than nine months from the student’s last date of attendance. Students who have an approved appeal and do not successfully complete their next scheduled course will be withdrawn for a period of no less than nine months.

 


Withdrawal from the University

Students wishing to officially withdraw from University of the Rockies must notify their assigned Registrar Advising Specialist or other advisor within the Admissions or Student Services Departments. Students choosing to notify their Registrar Advising Specialist verbally of their intent to withdraw may be asked to fill out a written request to withdraw.

 

Please refer to drop policies for grade implications when not meeting attendance requirements. Students who drop a course or are dropped for not meeting attendance requirements and do not attend within 14 days of their last date of attendance will be administratively withdrawn. A student’s last date of attendance following completion of a course is the end date of that course. Students who attend on the first day following 14 consecutive days of non-attendance will not be dropped from their course or administratively withdrawn. The University may schedule breaks during which no courses are scheduled. When this occurs, such as during the annual winter break, the break may extend the 14 day limit to include the break.

 

The student must resolve any financial obligations to University of the Rockies before receiving an official transcript from the Registrar’s Office.

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the General Academic Policies and Information section of this Catalog.


Satisfactory Academic Progress (SAP) Policy Overview

We are dedicated to the academic success of our students. As such, the following policy outlines the academic requirements for University of the Rockies programs and how they are measured to ensure that students are making satisfactory academic progress toward successful degree completion. This policy applies to all graduate-level coursework attempted at University of the Rockies, regardless of date attempted.

 

Academic and Financial Aid Warning, and Academic and Financial Aid Probation statuses provide an opportunity for students to improve academic performance and meet overall requirements for degree completion. Students placed on one of these statuses should meet with their Registrar Advising Specialist to discuss course scheduling and to plan for remediation.

 

Please contact the University of the Rockies University Registrar, or email dis.registrar@rockies.edu with any questions concerning the requirements outlined in this policy.

 

 
Graduate Non-Term-Based Program Measures:

 

Master’s Program Definitions
Week = 7 calendar days

 

Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework that apply toward the student’s program of study. 1 credit of coursework equals 1/18 of an Academic Year.

 

A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.

 

Final Academic Year Exceptions:

 

  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Doctoral Program Definitions
Week = 7 calendar days

 
Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework or 4 successfully earned credits of dissertation courses that apply toward the student’s program of study. The credit requirement may be met through a combination of experiences and will be prorated as follows: 1 credit of coursework equals 1/18 of an Academic Year, and 1 credit of dissertation courses equals 1/4 of an Academic Year.

 
A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.

 
Final Academic Year Exceptions:

 

  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Graduate students must meet the following minimum qualitative and quantitative requirements to make satisfactory academic progress:

 

  • Cumulative GPA in University of the Rockies coursework for all graduate students = 3.00;
  • Cumulative GPA includes all graduate-level coursework attempted at University of the Rockies, excluding grades of NP, P, PR, I, or W. Only the later grade is counted in the cumulative GPA when a course is repeated;
  • Grade points earned at another college are not used in the computation of the grade point average at University of the Rockies;
    Successful Completion Rate = 67% or 2/3 of all attempted credits. Attempted graduate-level credits are all University of the Rockies course attempts recorded on the academic transcript, including repeated courses, withdrawals, and incompletes, as well as transfer credits that apply toward the student’s current degree program. Grades that count negatively against successful completion rates include I, W, WU, NP, and U;
  • Repeated courses count negatively against successful completion rates, once repeated; and
  • Successful completion of all program requirements must be accomplished within 150% of the normal length of the program as measured in credits attempted towards the program. Credits accepted and applied in transfer towards the student’s current degree program are included as attempted and earned credits in determining the maximum timeframe.

If at any point during the program it becomes clear that a student will not be able to successfully complete all program requirements at the conclusion of 150% of the normal length of a program as measured in credits, that student will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid.


Satisfactory Academic Progress (SAP) Review and Evaluation

Satisfactory Academic Progress (SAP) is reviewed at regular SAP increments. Students are evaluated against both qualitative and quantitative standards at the conclusion of a SAP increment. Students who have an outstanding incomplete grade at the time of SAP review may not be allowed to continue until the incomplete grade is successfully completed. After each evaluation, students who do not meet SAP standards will be notified in writing.

 

SAP increments will be adjusted to coincide with the payment period. Please note any of the following activities may have an impact on the student’s payment period which may result in a SAP review that may not be congruent with the standard SAP increment:

 

  • Changing program of study;
  • Returning to the University after being officially or
  • unofficially withdrawn;
  • Retaking coursework in which a passing grade was earned;
  • Returning after being out of attendance over 180 days;
  • Completing courses which do not apply to the student’s program of study; and/or
  • Taking courses concurrently.

 

Additionally, if it is determined that a Satisfactory Academic Progress Review did not align with the Financial Aid Payment Period, SAP will be reevaluated to coincide with the current Financial Aid Payment Period and could affect the outcome of the previous SAP review.

 

Academic and Financial Aid Warning

Students who do not meet the minimum requirements for making satisfactory academic progress at the time of evaluation are placed on Academic and Financial Aid Warning for the following SAP increment.

 

Students are given up to one SAP increment to meet the requirements for satisfactory academic progress. All coursework attempted after the term during which the student did not meet satisfactory academic progress is counted as a part of the Academic and Financial Aid Warning period.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Academic and Financial Aid Warning. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

At the conclusion of the Academic and Financial Aid Warning period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Academic and Financial Aid Probation

Students who have been granted an appeal for readmission after dismissal following a period of Academic and Financial Aid Warning may be placed on Academic and Financial Aid Probation for the following SAP increment/payment period and may be required to follow an Academic Plan.

 

Students will be given up to one SAP increment to meet the requirements for satisfactory academic progress. All coursework attempted after the period during which the student did not meet satisfactory academic progress will be counted as a part of the Academic and Financial Aid Probation period.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Academic and Financial Aid Probation. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

At the conclusion of the Academic and Financial Aid Probation period, students who do not meet the requirements for satisfactory academic progress will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Probation—Academic Plan

Students who are approved by the Appeal Committee for re-admission after dismissal following a period of Academic and Financial Aid Probation, after a period on Probation–Academic Plan or after dismissal due to exceeding the maximum time frame are placed on Probation–Academic Plan, and are required to meet specific academic requirements outlined in writing in an academic plan from the Registrar’s Office. Students are provided with an academic plan to assist the student in meeting regular SAP requirements within a specific period of time. Students may be limited in the number of courses for which they are scheduled while on Probation–Academic Plan. It is the student’s responsibility to adhere to the academic plan.

 

Students who are otherwise eligible to receive Title IV financial aid are eligible to receive Title IV financial aid while on Probation–Academic Plan. Students may be required to re-take coursework previously completed in order to increase the likelihood of successfully meeting satisfactory academic progress and/or graduation requirements. These requirements may affect the student’s eligibility for financial aid funds.

 

Students will be placed on Probation–Academic Plan for the first payment period/SAP increment while on the academic plan. Students on Probation–Academic Plan are reviewed against the progression requirements outlined in the academic plan. Students who are not meeting plan requirements at the time of review will be dismissed from the University. Dismissed students are not eligible to receive Title IV financial aid. Dismissed students should refer to the Appeal for Readmission after Dismissal policy in this section of the Catalog.

 

Appeal for Readmission after Dismissal

Students who have been dismissed from the University for failure to meet satisfactory academic progress requirements may appeal to be readmitted. Appeals must be submitted to dis.registrar@rockies.edu and will be evaluated by an Appeal Committee made up of the University Registrar or designee and the appropriate school Dean or designee who has oversight in the student’s program of study. The decision of the committee will be communicated in writing to the student by the Registrar’s Office.

 

Additionally, the student’s appeal letter must include:

 

  • a reasonable explanation for the student’s academic performance to date, which includes mitigating circumstances such as student injury/illness, death of a student’s family member, or other reasons resulting in undue hardship to the student;
  • reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate-level credits during the period of absence; and
  • a plan for completion of the coursework required to meet satisfactory academic progress during the following payment period.

 

The passage of time does not substantiate eligibility for readmission or appeal for readmission. However, students who have experienced mitigating circumstances and have been dismissed from the University for failure to meet satisfactory academic progress requirements and have been denied readmission after an appeal, may submit another appeal to be readmitted after one or more years have elapsed since their last appeal. The appeal must meet the criteria outlined above and the student must present reasonable evidence that they have the ability to succeed in an academic program due to changed circumstances, experience, and/or successful completion of graduate level credits since the last appeal was submitted.


Comprehensive Examination

School of Organizational Leadership

Students in Master of Arts degree programs take a Comprehensive Exam at the conclusion of all required coursework. The exam format will consist of essay questions about cases provided as part of the examination. Candidates will answer a minimum of six questions about one to three cases, covering the program learning outcomes and content related to their specialization if applicable.

 

Exams for students in Master of Arts degree programs through the School of Organizational Leadership test the following skill areas, including: the role of consultant, organizational dynamics, organizational development, assessing organizations, appropriate use of research, organizational interventions/recommendations, use of assessment tools, organizational leadership, human performance, training, and integration of clinical skills.

 

Note: Please refer to the Repeating Comprehensive Exams policy in the General Academic Policies and Information section of this Catalog for additional information.

 

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