University of the Rockies Catalog - General Academic Policies and Information

University of the Rockies Catalog - General Academic Policies and Information

Section Five: General Academic Policies and Information

In this section you will find basic academic information and policies affecting all students, including institutional outcomes, assessment, grading, and graduation. Additionally, questions about course, program, and transfer credit policies can be found in this section. Military-specific policies are also outlined here.

 


Institutional Outcomes

Although University of the Rockies uses traditional grades to report a student’s academic standing, students are evaluated and graded on more than a percentage of coursework completed or attendance in class. In order to better evaluate and express the quality of a student’s work, University of the Rockies has established a set of six Institutional Outcomes that serve as a standard for assessing academic, interpersonal, and professional preparedness as well as a guide for continued growth.

 

ETHICS – Acts in an ethical, legal, and professional manner according to the current codes of ethics in the respective disciplines

 

CRITICAL THINKING SKILLS – Demonstrates the ability to use critical thinking skills

 

COMMUNICATION – Communicates effectively in written form and oral presentation

 

EMOTIONAL INTELLIGENCE – Exhibits emotional intelligence

 

LIFELONG LEARNING – Engages in the practice of lifelong learning

 

DIVERSITY – Supports diversity and multi-cultural issues and recognizes their impact

 

 


Assessment at University of the Rockies

“Assessment is the systematic collection of information about student learning using the time, knowledge, expertise, and resources available, in order to inform decisions that affect student learning” (Walvoord, 2010, p.2).

 

Assessment serves as a window into student learning. Through this window to educational improvement, we can measure the success of our students throughout their academic careers. Assessment is not a single activity; instead it is a process of continuous improvement to select and analyze meaningful data throughout the institution that supports our commitment to high-quality learning and academic excellence. We consider assessment of student achievement, learning, and satisfaction fundamental for the University of the Rockies to accomplish its mission. The assessment process is grounded in a culture of inquiry to support and enhance the student experience. Each year we pose new questions related to student learning as we work to meet our mission of providing “high quality, accessible, learning opportunities globally for diverse groups of individuals.”

 

Assessment at University of the Rockies is an ongoing reflective process to find meaning throughout the institution as we seek information through convergent ideas, experiences, and tangible data. Our goal is to gather meaningful assessment data utilizing manageable and sustainable methods and processes. We align our assessment activities in a way that supports the continuous improvement of university programs and practices, and a positive student experience.

 

Walvoord, B. E. (2010). Assessment clear and simple: A practical guide for institutions, departments, and general education. (2nd ed.). San Francisco: Jossey-Bass.

 


Grade Point Average

The grade point average is determined by dividing the total number of quality points earned by the total number of credits attempted for which quality points are given. The grades of “Incomplete” and “Passing” do not alter the grade point average. If a student repeats a course, only the most recent grade earned affects the grade point average; the grade point value of the first grade is no longer included in calculating the cumulative average. “W,” “WU,” and “I” grades are counted as credits attempted when calculating completion-rate requirements for satisfactory academic progress. No grades are awarded for transferred credits and transfer credit hours are not reflected in the University of the Rockies grade point average.

 


Grading System and Grade Points

Grade point averages are calculated on a 4.00 scale and include only coursework attempted at University of the Rockies.

 

Grades/Quality Points

 

A      = 4.0 quality points

A-    = 3.7 quality points

B+    = 3.3 quality points

B      = 3.0 quality points

B-    = 2.7 quality points

C+   = 2.3 quality points

C     = 2.0 quality points

U     = 0.0 quality points

WU    = 0.0 quality points

 

Note: a student may only receive a combination of two C, C+, NP, U, and WU grades at the doctoral level.

 

Other Grading Designations

 

U = (Unsatisfactory) A grade of U indicates that the student has not demonstrated a satisfactory level of competence in the subject area being evaluated. Credit is not given for coursework in which this grade is earned. The class may be repeated; however, the grade earned in the first attempt remains on the transcript permanently and a repeat symbol is added to indicate that the course has been repeated. The final grade for second attempt is indicated in the term it is completed.

 

WU = (Withdrawn - Unsatisfactory) A grade of WU is issued when a student drops or is administratively dropped from a course after 67% of the total instructional time has elapsed, based on the last date of attendance. Credits are marked as attempted and grade points are equivalent to a “U” grade. Practicum, Thesis, and Dissertation courses are excluded.

 

R or ** = (Repeat) Appears after the grade earned on a first attempt and indicates that the course has been repeated. Grades indicated with an “R” or followed by a ** are not used in calculating the cumulative GPA, but do count as attempted credits.

 

T = (Transfer Credit) Credits are attempted and earned.

 

PR = (Progressing) Indicates student eligibility to continue to the next term of a multiple term experience such as dissertation courses and internship. Credits are attempted and earned. However, PR grades will be changed to Pass only when the student completes all academic requirements for successful completion of dissertation courses or internship. Students who have not completed all requirements of the experience after enrollment in the minimum number of terms required or who have not remained continuously enrolled since the beginning of the course experience may need to enroll in additional credits. Credits are attempted and earned.

 

P = (Pass) A grade of P, or Pass, is given for satisfactory completion of practica, final defense of dissertation, comprehensive exams, and internship. Credits are attempted and earned.

 

NP = No Pass (No Pass-Unsatisfactory) A grade of NP is given for failure to complete practica, dissertation, comprehensive exams, and internship in a satisfactory manner. Credit is attempted but not earned.

 

I = (Incomplete) See policy regarding grades of Incomplete. Credits are attempted but not earned.

 

W = (Withdrawn) A grade of W is given when a student drops or is administratively dropped from a course after the add/drop period. Credit is attempted but not earned.

 

AU = Audit. Credit is not attempted and is not earned.

 

TA = Teaching Assistant (non-credit bearing).

 


Repeating Courses

When a course is repeated, the grade point average will be calculated based on the grade given in the most recent course. Both courses remain on the transcript. The first attempt is attempted, but not earned, and will count negatively toward successful completion rates once repeated. Students are required to repeat any course required for their degree program that they do not satisfactorily complete. Grades of NP, U, W, and WU are not satisfactory in any program. An overall minimum cumulative GPA of 3.00 or higher is a graduation requirement for all programs.

 

Exceptions to the limit on repeating courses must be reviewed and approved by the appropriate School Dean when a student presents compelling extenuating circumstances and is otherwise eligible to continue based on satisfactory academic progress requirements. Appeals should be sent to the Registrar’s Office to be reviewed with the appropriate School Dean. The final written decision will be communicated by the Registrar’s Office. Colorado Springs Campus students wishing to repeat any coursework previously passed should refer to the Tuition, Fees, and Financial Aid section of the Catalog.

 

Master’s Level Programs: 

A student may repeat any course with grades of NP, U, and WU once. A maximum of two different courses with grades of NP, U, and WU may be repeated. There is no restriction on the number of courses with a grade of C or C+ that may be repeated at the Master’s level so long as other requirements of satisfactory academic progress are met.

 

Any courses repeated as part of a Graduate Certificate will be counted as repeated courses in a degree program if a student chooses to apply the Graduate Certificate coursework into a University of the Rockies degree program.

 

Master’s level students who exceed the number of allowable NP, U, and WU grades will be academically dismissed from their program of study.

 

Doctorate Level Programs:

A student may repeat any course with grades of C, C+, NP, U, and WU once. A maximum of two different courses with grades of C, C+, NP, U, and WU may be repeated. Grades of C and C+ will count towards meeting degree requirements; however, a student may only receive a combination of two C, C+, NP, U, and WU grades at the Doctorate level.

 

Doctorate level students who exceed the number of allowable C, C+, NP, U, and WU grades will be academically dismissed from their program of study.

 

Doctor of Psychology, Clinical Specialization Program:

A student may repeat any course with grades of C, C+, NP, U, and WU once. A maximum of two different courses with grades of C, C+, NP, U, and WU may be repeated. Grades of C and C+ will count towards meeting degree requirements; however, a student may only receive a combination of two C, C+, NP, U, and WU grades in their program.

 

Doctorate level students who exceed the number of allowable C, C+, NP, U, and WU grades will be academically dismissed from their program of study.

 


Repeating Comprehensive Exams

Each student is allowed a maximum of three attempts to pass a Comprehensive Exam. The final attempt will be recorded on the transcript and must be completed within one year of the student’s last date of attendance. Students who do not successfully complete the comprehensive exam with the allotted number of attempts within one year of the student’s last day of attendance will be withdrawn from the University and must apply for readmission. Students who are readmitted may be subject to new academic requirements and must complete the third attempt within one year of completing the new requirements or be withdrawn from the University and required to apply for readmission. Online students who wish to reschedule or withdraw from a Comprehensive Exam must contact their Student Advisor prior to 11:59 pm Mountain Time the day before the exam offering. Denver Instructional Site students who wish to reschedule or withdraw from a Comprehensive Exam must contact the Registrar’s Office prior to 11:59 pm Mountain Time the day before the exam offering. Colorado Springs Campus students who wish to reschedule or withdraw from a Comprehensive Exam must contact the Registrar’s Office 48 hours before the exam offering. Accessing or viewing the exam via the Student Portal constitutes an attempt and will be graded regardless of whether the exam is completed or submitted. A student who does not successfully complete the first or second attempt of the Comprehensive Exam due to extreme extenuating circumstances may appeal to the Dean of the School through his or her Student Advisor (online)/ Registrar Advising Specialist (Colorado Springs Campus or Denver Instructional Site) to have it graded. Students who do not successfully complete the Comprehensive Exam within the maximum number of allowable attempts will be academically dismissed from their program of study without a degree being conferred by the University.

 


Incomplete Grades Policy

Incomplete (“I”) grades are issued at the discretion of the instructor and based upon compelling circumstances. The “I” grade appears on the grade reports and/or official transcripts. To issue a grade of “I” for a course, the following conditions must be met:

 

  • The student’s coursework to date in the course must be of passing quality. Incompletes will not be granted to students hoping to improve their grades.
  • The student must send a formal request for the incomplete to the instructor. Incompletes requested in the last week of class will be denied, unless a compelling reason is addressed.
  • The instructor must approve the plan presented by the student for satisfying the requirements of the course and meet attendance requirements for the course. Students in online format or Denver Instructional Site courses must meet weekly attendance requirements through the end of the course.
  • The student has up to one term (Colorado Springs Campus) or 30 days (online or Denver Instructional Site), based on instructor discretion, from the last day of the course to finish his or her coursework, unless an extension is otherwise approved by the Dean of the appropriate School. If the student does not complete the work, his or her grade automatically defaults to the grade earned as of the conclusion of the course.
  • Regardless of a request for an incomplete grade, students are responsible for adhering to all program attendance policies. Incomplete grades will not be issued to students who have not met attendance requirements for the entire course.
  • Students experiencing extreme temporary hardship during the last 33% of a course should request an incomplete grade through their instructor prior to the course end date. However, there may be extreme circumstances that prohibit a student from making this request prior to the conclusion of a course. To appeal for an “I” grade after the end date of a course, the student must fax or email the written grade appeal with official documentation of the hardship experienced. An incomplete grade or a grade of “W” may be approved and applied through the appeal process for the following documented reasons that directly impacted the student’s ability to complete the course requirements or program during the last 33% of the course:
    • Documented military duty that resulted in an inability to continue in the course or program;
    • Documented personal or immediate family medical emergency*;
    • Documented act of nature;
    • Documented death in the immediate family*; or
    • Documented temporary severe economic hardship.
  • Students who are administratively dropped from a course for not meeting attendance requirements are not eligible to receive an “I” grade. Students who are not able to complete at least 67% of the course prior to requesting an incomplete grade are also ineligible.
  • Due to required hours necessary for a particular term of a registered practicum and the multiple term experience for internship and dissertation courses, incomplete grades may not be issued for practicum, internship, or dissertation courses, with the exception of the final practicum or internship course in the series.

 *Immediate family is defined as including husband, wife, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, and (step/adoptive) child. Additional considerations can be made on a case by case basis as determined by the University. Please contact grade.change@rockies.edu for specific consideration.

 

Note: Please refer to the Student Rights and Responsibilities section in this Catalog for complete details on the University of the Rockies Grade Appeals policy.

 


Credits

Academic credit at University of the Rockies is granted using the semester credit hour system.

 

Students who are matriculated into a degree-seeking program are not eligible to apply their credits to a graduate certificate program. All credits applied to a Master’s degree program may not be applied to a graduate certificate program.

 

All required enrollments associated with the Pre-Doctoral Internship (School of Professional Psychology) total five credit hours. Students are advised that all Pre-Doctoral Internships must be completed in not less than 12 months and not more than 24 months.

 

No credits are awarded for required activities associated with Annual Assessments of Student Progress, Portfolio requirements, Advancement to Practicum, Oral Examination, or the Comprehensive Examination.

 

Credits required for Practica are based on the number of clock hours in the Practicum.

 


Non-Degree Seeking Students

Students who wish to take a limited number of courses and do not wish to be enrolled in a degree program at University of the Rockies may enroll as non-degree seeking students (non-degree students or non-matriculated students) by completing an application for admission. Non-degree seeking students pay the standard tuition rate, are ineligible for financial aid, and are not reported as “in-school” for loan deferment purposes. Credit is granted when courses are successfully completed and all earned grades are recorded.

 

Applicants seeking to enroll in one or more courses as a non-degree seeking student are generally expected to meet the admissions requirements for the degree program through which the course(s) are offered including any prerequisite coursework required for an individual course. Admission requirements for enrolling in coursework as a non-degree seeking student are outlined specifically in the Admissions and Academic Policies sections of this Catalog.

 

Registering as a non-degree seeking student in no way guarantees or implies admission to a University of the Rockies degree program. Non-degree seeking students planning to formally apply for admission to a degree program should have their intended course selections reviewed by their Student Advisor or Registrar Advising Specialist to determine relevance and potential applicability to the program. Final determination of applicability will be reviewed and approved by the Registrar’s Office. Students who wish to apply non-degree seeking coursework to a University of the Rockies degree program may apply up to 15 credits to a Master’s program and up to 12 credits to a Doctoral program.

 

Individuals who have previously matriculated at University of the Rockies but are not in attendance currently, those who previously have been denied regular admission, or those who have been dismissed or disqualified from University of the Rockies must petition the Provost and receive permission to register as a non-degree seeking student. Graduates of the University of the Rockies are generally permitted to register for continued coursework as non-degree seeking students.

 

The number of non-degree seeking students in any course may be limited. University of the Rockies reserves the right to limit courses for which a non-degree seeking student may register, as well as to assess the suitability of a non-degree seeking student for any course.

 


Schedule and Course Cancellation

University of the Rockies reserves the right to make adjustments to student schedules, including, but not limited to course dates, sequence, and modality as deemed necessary by University administration. Registration in a particular course section or with a specific instructor is not guaranteed.

 

University of the Rockies may cancel or postpone courses or programs as deemed necessary by the University. In such situations, the University will work with students in an effort to provide them with the opportunity to reschedule or to transfer to a comparable University course or program, if available. Any payments made for canceled courses will be refunded or applied to another University course or program. The University will make a reasonable attempt to notify affected students through various communication methods.

 

Any adjustments made to a student’s schedule, whether due to failing, repeating, dropping or administratively dropping a class, or taking unscheduled breaks may have academic and/or financial implications, including prior loan(s) entering the Grace/Repayment period with an effective date of the student’s last date of attendance. Students are strongly encouraged to consult with their Student Advisor (online) or the Registrar’s Office (Colorado Springs Campus and Denver Instructional Site) to be advised on the implications of any potential schedule change. The Student Advisor or the Registrar’s Office may recommend that the student request a break in attendance due to class availability.

 


Plans to Improve an Academic Program

University of the Rockies continuously looks for ways to improve our academic programs. In the event we plan to make a significant improvement to a program, as deemed so by the University, we will post that information on our Student Consumer Information page. Once an effective date for a significant improvement to an academic program is determined, information about the change will be posted on the website. Please note that significant improvements to academic programs generally only impact new students enrolling with a start date after the effective date. In the event that a significant improvement impacts current students in the program, students will be notified directly.

 


Requests for Program Change

Students who are requesting a program change must submit any additional admission materials required for the new program of study. Students must meet admission requirements and complete all degree requirements in the current Catalog at the time of admission to the new program. Admission is not guaranteed. The University will determine the conditions under which the student may enroll and will convey those conditions to the student.

 

Changes in programs or specializations may result in the reduction of applicable transfer credit and total earned credits towards the completion of the degree. A reduction in total earned credits may also result in a decrease in the amount of financial aid for which the student may be eligible. Adding an additional specialization to a degree may also result in an increase in total program cost. Students changing or adding a specialization in a Master’s degree program must do so prior to enrolling in the Comprehensive Exam. Students adding or removing a specialization may be required to complete a different set of core courses. To change or add a specialization, a student must complete an Area of Study Declaration form and may need to submit an updated application and sign a new enrollment agreement.

 

Completion of Additional Specializations

Students who wish to pursue an additional specialization within a degree program may do so by successfully fulfilling the requirements for that specialization. Students who elect to complete additional specializations will be required to complete additional comprehensive exam questions related to their additional specialization courses as well. Coursework in the additional specialization must be completed within the normal timeframe for the degree. All specializations must be declared before completing all graduation requirements and, in a Master’s degree program, prior to enrolling in the Comprehensive Exam. After a degree has been conferred, additional specializations may not be declared.

 

Note: Specializations in General Psychology, Career Management and Counseling, and Sport and Performance Psychology can only be paired with each other. All three specializations are offered in the online delivery format. General Psychology and Sport and Performance Psychology are also offered at the Colorado Springs Campus.

 

Completion of Concurrent Degrees

Students may not enroll in more than one degree program concurrently at University of the Rockies. Students must complete one degree and be eligible before applying for an additional degree.

 

Completion of Additional Degrees

 A student who has previously earned a degree at University of the Rockies, or an appropriately credentialed university, and wishes to earn an additional degree must fulfill all degree and graduation requirements applicable to the additional degree. Any credits applied to a previously awarded degree cannot be applied to a subsequent degree. If a student has completed coursework that fulfills content requirements for the additional degree, the student must complete additional courses to fulfill total credit requirements for the additional degree.

 


Degree Rescindment Policy

The University Registrar or designee processes all degree rescindments. A University of the Rockies degree may be rescinded when there is clear and convincing evidence that one of the following has occurred:

 

  • A degree has been conferred in error;
  • All University-defined requirements were not satisfied at the time the degree was granted;
  • A previously awarded passing grade is reversed, resulting in unmet degree requirements; or
  • Academic Misconduct, as defined in the Student Rights and Responsibilities section of this Catalog, is discovered by the University. In exceptional circumstances such as this, the University President may rescind the degree.

 


Withdrawal from the University

Official Withdrawal

University of the Rockies determines that a student is officially withdrawn when students request to officially withdraw or takes an academic leave from the University. Online students wishing to officially withdraw from University of the Rockies must notify their assigned Admissions Counselor, Student Advisor, or other advisor within the Admissions or Student Services Department. Colorado Springs Campus and Denver Instructional Site students wishing to officially withdraw must notify the Registrar’s Office.

 

For official withdrawals, a student’s withdrawal date is:

  • The last documented date of academically related activity by the student (attendance is documented on a daily basis in courses utilizing online learning); or
  • For independent study courses, in which the last date of academically related activity cannot be determined, the date the student begins the withdrawal process or date that he or she provides notice of his or her intent to withdraw. Independent study courses may include but are not limited to thesis, dissertation courses, practicum, and internship experiences.

 

Unofficial Withdrawal

University of the Rockies determines that a student is unofficially withdrawn when he or she falls into one of the following categories:

  • Students who do not register for and attend the current term or course sequence;
  • Students who fail to follow the proper procedures for requesting a break or who do not return from an approved break as scheduled; or
  • Students who do not meet the minimum attendance requirements for the program as outlined in the current Catalog or Catalog Supplement.

 

For unofficial withdrawals, a student’s withdrawal date is:

  • The last documented date of academically related activity by the student (attendance is documented on a daily basis in courses utilizing online learning); or
  • For independent study courses, in which the last date of academically related activity cannot be determined, the date of withdrawal will be the midpoint of the payment period up through the 60% point. Independent study courses may include but are not limited to thesis, dissertation courses, practicum, and internship experiences.

 


Transcripts

One official transcript of coursework is provided free of charge upon graduation. In addition, doctoral internship applicants are provided one official transcript free of charge. Directions on how to obtain additional transcripts, or transcripts needed before graduation, and information on the current transcript fee may be found at http://www.rockies.edu/transcript. Only official transcripts may be provided to third parties upon written consent from the student via the Transcript Request form. Students may print copies of their unofficial transcripts, free of charge, through the Student Portal. Transcripts will be withheld if a student has a transcript hold or is delinquent in his or her financial obligations to the University.

 


Graduate Programs Credit Maximum Policy

Colorado Springs Campus students: MA degree maximum per academic year: 36; PsyD and PhD maximum per academic year: 36

 

Denver Instructional Site students: MA degree maximum per academic year: 24; PsyD and PhD maximum per academic year: 36

 

Online students: MA degree maximum per academic year: 24; PsyD and PhD maximum per academic year: 36

 

Students may petition in writing to the School Dean for an increase to the maximum number of credits they may attempt per academic year. The student must obtain written permission from the School Dean before the student may register for additional coursework. Students are encouraged to contact their Student Advisor (online) or Registrar Advising Assistant/Financial Aid Specialist (Colorado Springs Campus and Denver Instructional Site) for advisement regarding scheduling and financial implications prior to petitioning to the School Dean.

 


Transfer Credits

Students may transfer up to 3 semester hours into the Graduate Certificate programs; up to 9 semester hours into the Master of Arts programs; up to 12 semester hours into the post-Master’s Doctor of Philosophy (PhD) or Doctor of Psychology (PsyD); or up to 36 semester hours into the post-baccalaureate PsyD, Clinical Specialization from regionally accredited institutions when that coursework matches University of the Rockies’ curricular offerings. University of the Rockies may accept non-traditional credit courses evaluated by American Council for Education (ACE) as a graduate-level equivalent on a course-by-course basis. Students will be responsible for requesting military transcripts and/or ACE transcripts that may include graduate-level equivalent courses in order to be officially evaluated for course-specific transferability.

 

Only courses with a grade of “B” or above will be considered for transfer credit. Quarter credit hours will be converted to semester hours using the following formula: Quarter Credit Hours x 2/3 = Semester Credit Hours. The converted hours must be equivalent to at least 3 semester hours to be considered for applicability toward a University of the Rockies certificate or degree program.

 

Graduate courses cannot have been used to satisfy the requirements for a previous graduate degree, including University of the Rockies courses.

 

Applicable transfer credits will be applied to a student’s record once all required official transcripts have been received and the student has been fully admitted.

 

University of the Rockies reserves the right to determine the relevancy of the transfer course content based on institutional catalog course descriptions, course syllabi, program level, and/or other satisfactory documentation. The University may determine that a course cannot be transferred due to residency requirements, local laws, and/or program requirements. In addition, coursework completed more than 10 years prior to the date of admission is subject to review for currency and applicability to the current degree program. Please see the Course Descriptions section of this Catalog for courses that cannot be transferred into University of the Rockies.

 

Students are responsible for reviewing applied transfer credit. Students may submit a Transfer Credit Appeal form with appropriate documentation to request any prior credits completed outside of University of the Rockies to be re-considered for applicability toward a University of the Rockies certificate or degree program. Students earning credits outside University of the Rockies post-matriculation must submit an Appeal to Apply Transfer Coursework Post-Matriculation form for the credit to be considered for applicability toward their University of the Rockies certificate or degree program.

 


Transfer of Clinical Practicum Hours

University of the Rockies may accept up to 700 hours of clinical practicum or up to seven semester credits from approved accredited institutions when those practicum hours are demonstrated to be from a clinical program that has similar standards of training as University of the Rockies’. In such cases, the student must take at least an additional 500 hours of clinical practicum in the University of the Rockies program. Final determination of the acceptance of practicum hours will be made by the Dean of the School of Professional Psychology upon recommendation of the Director of Clinical Training.

 


Transfer of University of the Rockies Credits to Other Institutions

Because University of the Rockies is a regionally accredited institution, other institutions may elect to accept University of the Rockies credits. However, students should be aware that the transfer of credit is controlled by the receiving institution, and therefore cannot be guaranteed by University of the Rockies unless part of a valid articulation agreement or included in an articulation numbering system.

 

Outside any formal partnership or agreement, students considering transferring to another institution have the responsibility to determine whether that institution will accept University of the Rockies credits. University of the Rockies does not imply, promise, or guarantee transferability of its credits to any other institution.

 


Reinstatement Process After Withdrawal (Less Than One Year)*

* Note: Service members should review the policy relating to Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008.

 

Students who withdraw and/or are withdrawn from University of the Rockies may request reinstatement to the same degree/program in which they were enrolled at the time of withdrawal. Students seeking reinstatement to University of the Rockies should contact their Student Advisor for online programs and the Registrar’s Office for Colorado Springs Campus or Denver Instructional Site programs. Students seeking reinstatement to a different degree/program must submit a new application required for the new program of study. Students must meet admission requirements and complete all degree requirements in effect for the program of study corresponding with the catalog year in which the student changed his/her program. Students who are out over 180 days must submit all required documentation and meet full admission status requirements, as outlined by the admission requirements for their program. Reinstatement is not guaranteed. If reinstatement is granted, University of the Rockies will determine any conditions under which the student may be reinstated and will convey those conditions in writing. Students who are readmitted are subject to the policies set forth in the Catalog and in effect at the time of readmission.

 


Readmission Process After Withdrawal (One Year or More)*

* Note: Service members should review the policy relating to Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008.

 

Students who withdraw and/or are withdrawn from University of the Rockies and are seeking readmission to the same or a different degree/ program must submit a new application. This process is to ensure that the University has current demographic information for each student. If the student has continued his or her education at another school since leaving the University, official transcript(s) from any other college attended should be submitted to the Registrar’s Office. Students must submit all required documentation, meet full admission requirements as outlined by the admissions requirements for their program, and complete all degree requirements in effect for the program of study at the time of readmission. Readmission is not guaranteed. If readmission is granted, the University will determine the conditions under which the student may re-enroll and will convey those conditions to the student in writing. Students who are readmitted are subject to the policies set forth in the Catalog and in effect at the time of readmission. Students seeking reinstatement to University of the Rockies should contact an Admissions Counselor for online programs and the Admissions department for Colorado Springs Campus or Denver Instructional Site programs.

 


Military Deployment Provisions

Any member of the United States armed forces, or spouse of an Active Duty, National Guard, or Reservist, who is ordered to state or federal service or duty is entitled to the following provisions for each course the student is attending:

 

  • Students may withdraw from any current course(s) and receive a tuition credit to be applied in the amount of tuition accrued in the current course(s). Students will be assigned a withdrawal grade that does not count negatively against Satisfactory Academic Progress.

 

  • Students may make arrangements with instructors for course grades or administratively request a grade of incomplete by submitting any of the request forms named below. If such arrangements are made, tuition shall be assessed for the course(s) in full.

 

  • Students who withdraw from the institution due to military service are allotted a one-year grace period for collection of any institutional balances owed. This grace period does not apply to repayment of federal student loans which are subject to Title IV repayment regulations.

 

Students who request to drop any current course(s) due to military necessity and do not need to request a break in attendance should submit a Military Course Drop/Incomplete Request.

 

Students who request a break in attendance of 45 days or greater due to military necessity may do so by submitting a Military Withdrawal Request. This request form also facilitates withdrawal from any current course(s), if necessary.

 

Both request forms are available in the Student Portal.

 


Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008

University of the Rockies does not deny readmission to a service member of the uniformed services for reasons relating to that service. Students who meet the criteria outlined in the following will be readmitted with the same academic status as the student had when he or she last attended University of the Rockies. An affected service member is any individual who is a member of, applies to be a member of, or performs, has performed, applies to perform, or has the obligation to perform, service in the uniformed services. Service in the uniformed services means service, whether voluntary or involuntary, in the Armed Forces, including service as a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under Federal authority, for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.

 

Any student whose absence from University of the Rockies is necessitated by reason of service in the uniformed services is entitled to readmission if all of the following apply:

  • the student (or an appropriate officer of the Armed Forces or official of the Department of Defense) gives advance written or verbal notice of such service to University of the Rockies’ Registrar’s Office and provides such notice as far in advance as is reasonable under the circumstances;
  • the cumulative length of the absence and of all previous absences from University of the Rockies by reason of service in the uniformed services, including only the time the student spends actually performing service in the uniformed services, does not exceed five years; and
  • except as otherwise provided in this section, the student submits a verbal or written notification of intent to re-enroll at University of the Rockies by informing a Student Advisor, an Admissions Counselor, or the Registrar’s Office, or by submitting a new application for admission.

 

However, no advance notice by the student is required if the giving of such notice is precluded by military necessity, such as a mission, operation, exercise, or requirement that is classified; or a pending or ongoing mission, operation, exercise, or requirement that may be compromised or otherwise adversely affected by public knowledge.

 

In addition, any student (or an appropriate officer of the Armed Forces or official of the Department of Defense) who did not give advance written or verbal notice of service to a Student Advisor, an Admissions Counselor, or the Registrar’s Office may meet the notice requirement by submitting, at the time the student seeks readmission, an attestation to University of the Rockies that the student performed service in the uniformed services that necessitated the student’s absence from University of the Rockies.

 

When determining the cumulative length of the student’s absence for service, the period of service does not include any service:

  • that is required, beyond five years, to complete an initial period of obligated service;
  • during which the student was unable to obtain orders releasing the student from a period of service in the uniformed services before the expiration of the five-year period and the inability to obtain those orders was through no fault of the student; or
  • performed by a member of the Armed Forces (including the National Guard and Reserves) who is: 
    • ordered to or retained on active duty under section 688, 12301(a), 12301(g), 12302, 12304, or 12305 of Title 10, U.S.C., or under section 331, 332, 359, 360, 367, or 712 of Title 14, U.S.C.;
    • ordered to or retained on active duty (other than for training) under any provision of law because of a war or national emergency declared by the President or the Congress as determined by the Secretary concerned;
    • ordered to active duty (other than for training) in support of an operational mission for which personnel have been ordered to active duty under section 12304 of Title 10, U.S.C. as determined by the Secretary concerned;
    • ordered to active duty in support of a critical mission or requirement of the Armed Forces (including the National Guard or Reserves) as determined by the Secretary concerned; or
    • called into Federal service as a member of the National Guard under chapter 15 of Title 10, U.S.C., or section 12406 of Title 10, U.S.C.

 

An affected service member must, upon the completion of a period of service in the uniformed services, notify University of the Rockies of his or her intent to return to University of the Rockies not later than three years after the completion of the period of service. However, a student who is hospitalized for or convalescing from an illness or injury incurred in or aggravated during the performance of service in the uniformed services must notify University of the Rockies of his or her intent to return to University of the Rockies not later than two years after the end of the period that is necessary for recovery from such illness or injury. A student who fails to apply for readmission within the required period does not automatically forfeit eligibility for readmission to University of the Rockies, but is subject to the established University of the Rockies’ general policies and practices.

 

A student who submits an application for readmission to University of the Rockies must provide to University of the Rockies documentation to establish that:

  • the student has not exceeded the specified service limitations; and
  • the student’s eligibility for readmission has not been terminated due to the occurrence of:
    • a separation from the Armed Forces (including the National Guard and Reserves) with a dishonorable or bad conduct discharge.
    • a dismissal of a commissioned officer permitted under section 1161(a) of Title 10, USC by sentence of a general court-martial; in commutation of a sentence of a general court-martial; or, in time of war, by order of the President.
    • a dropping of a commissioned officer from the rolls pursuant to section 1161(b) of Title 10, USC due to absence without authority for at least three months; separation by reason of a sentence to confinement adjudged by a court-martial; or, a sentence to confinement in a federal or state penitentiary or correctional institution.

 

In order for a service member to qualify for these benefits by reason of service, a student must submit appropriate documentation to the University. Documents that might establish service member eligibility include, but are not limited to:

  • DD214—Certificate of Release or Discharge from Active Duty;
  • Copy of duty orders prepared by the facility where the orders were fulfilled with a service completion endorsement;
  • Letter from the Commanding Officer of a Personnel Support Activity (or someone of comparable authority);
  • Certificate of completion from military training school;
  • Discharge certificate showing character of service;
  • Copy of extracts from payroll documents showing periods of service; or
  • Letter from National Disaster Medical System (NDMS) Team Leader or Administrative Officer verifying dates and times of NDMS training or Federal activation.

 

University of the Rockies may not delay or attempt to avoid a readmission of a student under this section by demanding documentation that does not exist, or is not readily available, at the time of readmission.

 

Students who meet the criteria for readmission after military service outlined previously will be promptly readmitted with the same academic status as when they last attended or were last admitted to the institution, but did not begin attendance because of that membership, application for membership, performance of service, application for service, or obligation to permit service. “Same academic status” means that University of the Rockies shall admit the student:

  • to the same program to which he or she was last admitted, or, if that exact program is no longer offered, the program that is most similar to that program, unless the student requests or agrees to admission to a different program;
  • at the same enrollment status that the student last held at University of the Rockies, unless the student requests or agrees to admission at a different enrollment status;
  • with the same number of credit hours completed previously by the student, unless the student is readmitted to a different program to which the completed credit hours are not transferable;
  • with the same academic standing the student previously had; and
  • if the student is readmitted to the same program, for the first academic year in which the student returns, the student will be assessed the same tuition and fees that would have been in effect had the student continued their education uninterrupted. Previous tuition rate eligibility terminates upon completion of the academic year.

 

If the student is admitted to a different program, University of the Rockies will assess no more than the tuition and fee charges that other students in the program are assessed for that academic year.

 

If University of the Rockies determines that the student is not prepared to resume the program, or will not be able to complete the program, the University will make reasonable efforts at no extra cost to the student to help the student become prepared or to enable the student to complete the program, including but not limited to providing refresher courses at no extra cost to the student, and allowing the student to retake a pretest at no extra cost to the student.

 

University of the Rockies is not required to readmit the student on his or her return if:

  • after reasonable efforts by the University, the University determines that the student is not prepared to resume the program at the point where he or she left off;
  • after reasonable efforts by the University, the University determines that the student is unable to complete the program; or
  • the University determines that there are no reasonable efforts it can take to prepare the student to resume the program at the point where he or she left off or to enable the student to complete the program.

 


Servicemembers Opportunity College

University of the Rockies is an approved Servicemembers Opportunity College (SOC) institution. This approval affirms University of the Rockies’ commitment to fair, equitable, and effective policies and practices that recognize and deal with the special conditions faced by military students who want to obtain a college education. As a SOC Consortium member, University of the Rockies awards academic transfer credit for graduate level military training and job experience, as evaluated by the American Council on Education (ACE) and according to University transfer credit policies.

 

Note: Please refer to the Transfer Credits policy in this section of the Catalog for more details on University of the Rockies’ transfer policies.

 


Department of Defense (DoD) Voluntary Education Partnership

University of the Rockies is a participating institution in the Voluntary Education Partnership with the DoD. In accordance with this partnership, any Active Duty, National Guard, or Reservist student who attends the University will receive a military degree plan:
  • Within 60 days after the individual has been accepted for admission;
  • After all required transcripts have been provided; or,
  • After the individual has completed 6 credits with the institution, whichever comes first.

 

The student will receive a Military Degree Plan with the evaluation of previous coursework received and the requirements for the degree program selected.

 

The Military Degree Plan affords the student the opportunity to complete the degree requirements within the enrolled degree program within five (5) years of the issued date without the loss of academic progress. Students who choose to change their degree program will forfeit the issued degree plan and be reissued a new Military Degree Plan for the new program.

 


In-Residence Workshop Overview

School of Social, Human, and Educational Development (SoSHED) Programs
Doctoral students in the School of Social, Human, and Educational Development have an In-Residence Workshop Requirement. The In-Residence Workshop Requirement includes a series of workshops created to prepare students for their Doctoral Capstone Seminar, dissertation courses, and post-doctoral experiences in Denver, Colorado. These interactive sessions offer students the opportunity to meet and collaborate with colleagues and faculty.

 

In-Residence Workshop 1
This interactive workshop contributes to a student’s commitment toward lifelong learning. As leaders and scholars, students will explore their own life choices, ask questions, and seek information to support their life goals. Students will consider what it means to be a member of a scholarly community and how becoming a scholar or practitioner can impact the students’ community of practice and future goals. Students will formulate questions and provide structured responses, distinguish the relationship between numbers and systems, recognize the need and scope of research problems, and search for documents and scholarly articles.

 

 

In-Residence Workshop 2
In the second workshop of the In-Residence series, students will build on their prior knowledge and improve their critical thinking skills. Through discussion, assessment, and reflective activities, students will learn a variety of skills, both insight- and action-based, with a core focus on critically assessing oneself and others in order to serve as leaders and scholars in their communities of practice. Students will also engage in forming and questioning hypotheses, theories, and assumptions, and develop ways to respond to, evaluate, and incorporate selected information into their knowledge base.

 

In-Residence Workshop 3
The third session of the In-Residence series focuses on the community in which our students serve. As leaders in scholarship and in our communities, it becomes increasingly essential to recognize the complexity of the people with whom we interact. In this advanced workshop, students explore their understanding of different populations and the impact diversity has on their research and practice. Students will focus on the ethical and legal access and use of information. Students will further explore how to select, tailor, and implement new knowledge in a variety of contexts.

 

In-Residence Workshop 4 (Optional)
This workshop is optional. The session provides an opportunity for students to return to the University of the Rockies community to support the dissertation process, specifically enhancing the quality of their research question, research design, methodology, and/or the analysis. This open-forum, community-based workshop provides the setting to support student-faculty interaction and personalized solutions in assisting students who desire additional face-to-face support.

 

For information regarding the In-Residence Workshop Requirement attendance, schedule, and schedule appeal policies, please see the In-Residence Workshop Requirement School of Social, Human, and Educational Development in the General Academic Policies and Information section of this Catalog.

 


Dissertation

As a requirement for graduation from University of the Rockies with a degree of Doctor of Philosophy (PhD) or Doctor of Psychology (PsyD), each student must complete and successfully defend a dissertation. The purpose of the Dissertation is to ensure that the student has mastered the ability to pursue a systematic investigation, which examines significant issues or problems in applied psychology. The Dissertation requirement is also designed to contribute to the student’s knowledge, skills, and research expertise in psychology. Students choose a topic that addresses carefully chosen research questions that the student then investigates with quantitative or qualitative research, with a meta-analysis, or with a program design or program evaluation.

 

Students are enrolled in Dissertation for five credits. Students not completing their dissertation during that period and not enrolled in any other course or internship (for PsyD, Clinical Specialization students) will register in Dissertation Extension to remain in the program.

 

 

Students are urged to plan carefully and allow approximately 8 weeks (individual experiences will vary) for the time required to complete all remaining steps in the dissertation process after the Final Oral Exam.

 

Prerequisites, timelines for completion, and attendance requirements for Dissertation, as well as a detailed explanation of each step in the process, are described in the Dissertation Handbook.

 


Student Research Policy

The University prohibits student use of data for formal research using institution-related data at University of the Rockies, Ashford University, or Bridgepoint Education, including conducting retrospective or prospective research, with the intent to disseminate or publish, unless otherwise authorized by the University. Students may conduct non-dissertation or course-related research using University of the Rockies data contingent on approval from the Institutional Review Board.

 

Institutional Review Board (IRB)

University of the Rockies’ Institutional Review Board ensures ethical research practices among its students and faculty. Anyone affiliated with University of the Rockies who is pursuing a research project associated with the University must receive approval from the IRB before commencing the study (including a pilot study), and the solicitation of any human subjects and collection of any data.

 

Research for Course Assignments

Surveys, interviews, and focus groups associated with course assignments, except for assignments related to Dissertation courses, may be administered by students to University of the Rockies’ students, faculty, staff, or external parties only with explicit approval of the University of Rockies’ faculty member teaching the class.

 

Publishing Student Research

Any research published based on University of the Rockies data requires approval from the Dean of Research. In addition, disseminated findings must protect the identity of the institution by referring to University of the Rockies with a pseudonym.

 

For further guidance on dissertation-related research, students should refer to the Dissertation Handbook.

 


Memberships in Professional Organizations

After admission to the Master of Arts in Counseling, Marriage and Family Therapy Specialization or Mental Health Counseling Specialization, or the Doctor of Psychology (PsyD), Clinical Specialization programs, students are required to join their respective professional organization (i.e., for the Mental Health Counseling Specialization, the American Counseling Association; for the Marriage and Family Therapy Specialization, the American Association of Marriage and Family Therapy; and for the PsyD, Clinical Specialization, the American Psychological Association). University of the Rockies will credit their base annual student-rate membership dues in the form of a tuition reimbursement. When a student submits a receipt for the required student-rate annual dues, that amount will be credited toward the next term’s tuition.

 

Memberships in other professional associations remain the individual student’s responsibility. Membership in a professional organization is not a substitute for professional licensure in any state.

 


Student Portfolio

During their MA, PhD, or PsyD programs, students are encouraged to create Portfolios to showcase their best work and to have a document to utilize and submit when applying for Internships, post-doctoral programs, or for employment.

 


Graduation

A final step in the graduation process is the submission of a Petition to Graduate form to the Registrar’s Office. This triggers an audit of the student’s record to ensure that he or she has met all requirements for graduation at the intended time. After the student has completed the final term of his or her program, his or her name, upon recommendation of the faculty, is submitted to the University of the Rockies Board of Trustees. Formal graduation ceremonies are held once a year. Students are encouraged to attend graduation unless prohibited by military orders or serious illness.

 

The date of degree conferral recorded on the student’s transcript and diploma will reflect the end of the term in which the student completes all degree requirements. Degree completion is generally recorded on a student’s official transcript within 30 days of successful completion of ALL program requirements being recorded. Diplomas are generally ordered within 30 days of successful completion of all program requirements being recorded and payment of all related tuition and fees. Ordered diplomas may take an additional six to eight weeks to arrive. Diplomas, certificates, transcripts, and verifications of degrees awarded will be withheld until all accounts at the University are paid in full. Diplomas will not be issued at the graduation ceremonies.

 

Commencement Ceremony

Submission of the completed Petition to Graduate form is a requirement for participation in University of the Rockies’ commencement ceremony. To be eligible to participate in commencement, students must be scheduled to meet all degree requirements prior to the date of commencement at the time of the submission. Exceptions will be reviewed by the University Registrar or designee. Commencement is held once a year. The deadline for petitioning to participate in the ceremony is published on the Petition to Graduate form. Petitions received after the deadline will be forwarded to the next commencement date.

 

 


Posthumous Degree Policy

The University may grant Master’s and Doctoral degrees posthumously. When the University determines that a deceased student was in good standing and had completed enough credits towards a degree, the President, or designee, has the authority to grant the degree posthumously.

 

Typically, students pursuing a Master’s degree should have successfully completed the majority of their coursework (within 9 credits of meeting degree requirements) for the program of study and students pursuing a Doctoral degree should have successfully completed all course requirements and completed the preliminary oral defense of their dissertation.

 

Formal requests may be submitted in writing to the Registrar’s Office for consideration by emailing student.records@rockies.edu.

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