University of the Rockies Catalog - General Academic Policies and Information
ETHICS – Acts in an ethical, legal, and professional manner according to the current codes of ethics in the respective disciplines
CRITICAL THINKING SKILLS – Demonstrates the ability to use critical thinking skills
COMMUNICATION – Communicates effectively in written form and oral presentation
EMOTIONAL INTELLIGENCE – Exhibits emotional intelligence
LIFELONG LEARNING – Engages in the practice of lifelong learning
DIVERSITY – Supports diversity and multi-cultural issues and recognizes their impact
Assessment serves as a window into student learning. Through this window to educational improvement, we can measure the success of our students throughout their academic careers. Assessment is not a single activity; instead it is a process of continuous improvement to select and analyze meaningful data throughout the institution that supports our commitment to high-quality learning and academic excellence. We consider assessment of student achievement, learning, and satisfaction fundamental for the University of the Rockies to accomplish its mission. The assessment process is grounded in a culture of inquiry to support and enhance the student experience. Each year we pose new questions related to student learning as we work to meet our mission of providing “high quality, accessible, learning opportunities globally for diverse groups of individuals.”
Assessment at University of the Rockies is an ongoing reflective process to find meaning throughout the institution as we seek information through convergent ideas, experiences, and tangible data. Our goal is to gather meaningful assessment data utilizing manageable and sustainable methods and processes. We align our assessment activities in a way that supports the continuous improvement of university programs and practices, and a positive student experience.
Walvoord, B. E. (2010). Assessment clear and simple: A practical guide for institutions, departments, and general education. (2nd ed.). San Francisco: Jossey-Bass.
A = 4.0 quality points
A- = 3.7 quality points
B+ = 3.3 quality points
B = 3.0 quality points
B- = 2.7 quality points
C+ = 2.3 quality points
C = 2.0 quality points
U = 0.0 quality points
WU = 0.0 quality points
Note: a student may only receive a combination of two C, C+, NP, U, and WU grades at the doctoral level.
Other Grading Designations
U = (Unsatisfactory) A grade of U indicates that the student has not demonstrated a satisfactory level of competence in the subject area being evaluated. Credit is not given for coursework in which this grade is earned. The class may be repeated; however, the grade earned in the first attempt remains on the transcript permanently and a repeat symbol is added to indicate that the course has been repeated. The final grade for second attempt is indicated in the term it is completed.
WU = (Withdrawn - Unsatisfactory) A grade of WU is issued when a student drops or is administratively dropped from a course after 67% of the total instructional time has elapsed, based on the last date of attendance. Credits are marked as attempted and grade points are equivalent to a “U” grade. Practicum, Thesis, and Dissertation courses are excluded.
R or ** = (Repeat) Appears after the grade earned on a first attempt and indicates that the course has been repeated. Grades indicated with an “R” or followed by a ** are not used in calculating the cumulative GPA, but do count as attempted credits.
T = (Transfer Credit) Credits are attempted and earned.
PR = (Progressing) Indicates student eligibility to continue to the next term of a multiple term experience such as dissertation courses and internship. Credits are attempted and earned. However, PR grades will be changed to Pass only when the student completes all academic requirements for successful completion of dissertation courses or internship. Students who have not completed all requirements of the experience after enrollment in the minimum number of terms required or who have not remained continuously enrolled since the beginning of the course experience may need to enroll in additional credits. Credits are attempted and earned.
P = (Pass) A grade of P, or Pass, is given for satisfactory completion of practica, final defense of dissertation, comprehensive exams, and internship. Credits are attempted and earned.
NP = No Pass (No Pass-Unsatisfactory) A grade of NP is given for failure to complete practica, dissertation, comprehensive exams, and internship in a satisfactory manner. Credit is attempted but not earned.
I = (Incomplete) See policy regarding grades of Incomplete. Credits are attempted but not earned.
W = (Withdrawn) A grade of W is given when a student drops or is administratively dropped from a course after the add/drop period. Credit is attempted but not earned.
AU = Audit. Credit is not attempted and is not earned.
TA = Teaching Assistant (non-credit bearing).
Exceptions to the limit on repeating courses must be reviewed and approved by the appropriate School Dean when a student presents compelling extenuating circumstances and is otherwise eligible to continue based on satisfactory academic progress requirements. Appeals should be sent to the Registrar’s Office to be reviewed with the appropriate School Dean. The final written decision will be communicated by the Registrar’s Office. Colorado Springs Campus students wishing to repeat any coursework previously passed should refer to the Tuition, Fees, and Financial Aid section of the Catalog.
Master’s Level Programs:
A student may repeat any course with grades of NP, U, and WU once. A maximum of two different courses with grades of NP, U, and WU may be repeated. There is no restriction on the number of courses with a grade of C or C+ that may be repeated at the Master’s level so long as other requirements of satisfactory academic progress are met.
Any courses repeated as part of a Graduate Certificate will be counted as repeated courses in a degree program if a student chooses to apply the Graduate Certificate coursework into a University of the Rockies degree program.
Master’s level students who exceed the number of allowable NP, U, and WU grades will be academically dismissed from their program of study.
Doctorate Level Programs:
A student may repeat any course with grades of C, C+, NP, U, and WU once. A maximum of two different courses with grades of C, C+, NP, U, and WU may be repeated. Grades of C and C+ will count towards meeting degree requirements; however, a student may only receive a combination of two C, C+, NP, U, and WU grades at the Doctorate level.
Doctorate level students who exceed the number of allowable C, C+, NP, U, and WU grades will be academically dismissed from their program of study.
Doctor of Psychology, Clinical Specialization Program:
A student may repeat any course with grades of C, C+, NP, U, and WU once. A maximum of two different courses with grades of C, C+, NP, U, and WU may be repeated. Grades of C and C+ will count towards meeting degree requirements; however, a student may only receive a combination of two C, C+, NP, U, and WU grades in their program.
Doctorate level students who exceed the number of allowable C, C+, NP, U, and WU grades will be academically dismissed from their program of study.
*Immediate family is defined as including husband, wife, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, and (step/adoptive) child. Additional considerations can be made on a case by case basis as determined by the University. Please contact firstname.lastname@example.org for specific consideration.
Note: Please refer to the Student Rights and Responsibilities section in this Catalog for complete details on the University of the Rockies Grade Appeals policy.
Students who are matriculated into a degree-seeking program are not eligible to apply their credits to a graduate certificate program. All credits applied to a Master’s degree program may not be applied to a graduate certificate program.
All required enrollments associated with the Pre-Doctoral Internship (School of Professional Psychology) total five credit hours. Students are advised that all Pre-Doctoral Internships must be completed in not less than 12 months and not more than 24 months.
No credits are awarded for required activities associated with Annual Assessments of Student Progress, Portfolio requirements, Advancement to Practicum, Oral Examination, or the Comprehensive Examination.
Credits required for Practica are based on the number of clock hours in the Practicum.
Applicants seeking to enroll in one or more courses as a non-degree seeking student are generally expected to meet the admissions requirements for the degree program through which the course(s) are offered including any prerequisite coursework required for an individual course. Admission requirements for enrolling in coursework as a non-degree seeking student are outlined specifically in the Admissions and Academic Policies sections of this Catalog.
Registering as a non-degree seeking student in no way guarantees or implies admission to a University of the Rockies degree program. Non-degree seeking students planning to formally apply for admission to a degree program should have their intended course selections reviewed by their Student Advisor or Registrar Advising Specialist to determine relevance and potential applicability to the program. Final determination of applicability will be reviewed and approved by the Registrar’s Office. Students who wish to apply non-degree seeking coursework to a University of the Rockies degree program may apply up to 15 credits to a Master’s program and up to 12 credits to a Doctoral program.
Individuals who have previously matriculated at University of the Rockies but are not in attendance currently, those who previously have been denied regular admission, or those who have been dismissed or disqualified from University of the Rockies must petition the Provost and receive permission to register as a non-degree seeking student. Graduates of the University of the Rockies are generally permitted to register for continued coursework as non-degree seeking students.
The number of non-degree seeking students in any course may be limited. University of the Rockies reserves the right to limit courses for which a non-degree seeking student may register, as well as to assess the suitability of a non-degree seeking student for any course.
University of the Rockies may cancel or postpone courses or programs as deemed necessary by the University. In such situations, the University will work with students in an effort to provide them with the opportunity to reschedule or to transfer to a comparable University course or program, if available. Any payments made for canceled courses will be refunded or applied to another University course or program. The University will make a reasonable attempt to notify affected students through various communication methods.
Any adjustments made to a student’s schedule, whether due to failing, repeating, dropping or administratively dropping a class, or taking unscheduled breaks may have academic and/or financial implications, including prior loan(s) entering the Grace/Repayment period with an effective date of the student’s last date of attendance. Students are strongly encouraged to consult with their Student Advisor (online) or the Registrar’s Office (Colorado Springs Campus and Denver Instructional Site) to be advised on the implications of any potential schedule change. The Student Advisor or the Registrar’s Office may recommend that the student request a break in attendance due to class availability.
Changes in programs or specializations may result in the reduction of applicable transfer credit and total earned credits towards the completion of the degree. A reduction in total earned credits may also result in a decrease in the amount of financial aid for which the student may be eligible. Adding an additional specialization to a degree may also result in an increase in total program cost. Students changing or adding a specialization in a Master’s degree program must do so prior to enrolling in the Comprehensive Exam. Students adding or removing a specialization may be required to complete a different set of core courses. To change or add a specialization, a student must complete an Area of Study Declaration form and may need to submit an updated application and sign a new enrollment agreement.
Completion of Additional Specializations
Students who wish to pursue an additional specialization within a degree program may do so by successfully fulfilling the requirements for that specialization. Students who elect to complete additional specializations will be required to complete additional comprehensive exam questions related to their additional specialization courses as well. Coursework in the additional specialization must be completed within the normal timeframe for the degree. All specializations must be declared before completing all graduation requirements and, in a Master’s degree program, prior to enrolling in the Comprehensive Exam. After a degree has been conferred, additional specializations may not be declared.
Note: Specializations in General Psychology, Career Management and Counseling, and Sport and Performance Psychology can only be paired with each other. All three specializations are offered in the online delivery format. General Psychology and Sport and Performance Psychology are also offered at the Colorado Springs Campus.
Completion of Concurrent Degrees
Students may not enroll in more than one degree program concurrently at University of the Rockies. Students must complete one degree and be eligible before applying for an additional degree.
Completion of Additional Degrees
A student who has previously earned a degree at University of the Rockies, or an appropriately credentialed university, and wishes to earn an additional degree must fulfill all degree and graduation requirements applicable to the additional degree. Any credits applied to a previously awarded degree cannot be applied to a subsequent degree. If a student has completed coursework that fulfills content requirements for the additional degree, the student must complete additional courses to fulfill total credit requirements for the additional degree.
University of the Rockies determines that a student is officially withdrawn when students request to officially withdraw or takes an academic leave from the University. Online students wishing to officially withdraw from University of the Rockies must notify their assigned Admissions Counselor, Student Advisor, or other advisor within the Admissions or Student Services Department. Colorado Springs Campus and Denver Instructional Site students wishing to officially withdraw must notify the Registrar’s Office.
For official withdrawals, a student’s withdrawal date is:
University of the Rockies determines that a student is unofficially withdrawn when he or she falls into one of the following categories:
For unofficial withdrawals, a student’s withdrawal date is:
Denver Instructional Site students: MA degree maximum per academic year: 24; PsyD and PhD maximum per academic year: 36
Online students: MA degree maximum per academic year: 24; PsyD and PhD maximum per academic year: 36
Students may petition in writing to the School Dean for an increase to the maximum number of credits they may attempt per academic year. The student must obtain written permission from the School Dean before the student may register for additional coursework. Students are encouraged to contact their Student Advisor (online) or Registrar Advising Assistant/Financial Aid Specialist (Colorado Springs Campus and Denver Instructional Site) for advisement regarding scheduling and financial implications prior to petitioning to the School Dean.
Only courses with a grade of “B” or above will be considered for transfer credit. Quarter credit hours will be converted to semester hours using the following formula: Quarter Credit Hours x 2/3 = Semester Credit Hours. The converted hours must be equivalent to at least 3 semester hours to be considered for applicability toward a University of the Rockies certificate or degree program.
Graduate courses cannot have been used to satisfy the requirements for a previous graduate degree, including University of the Rockies courses.
Applicable transfer credits will be applied to a student’s record once all required official transcripts have been received and the student has been fully admitted.
University of the Rockies reserves the right to determine the relevancy of the transfer course content based on institutional catalog course descriptions, course syllabi, program level, and/or other satisfactory documentation. The University may determine that a course cannot be transferred due to residency requirements, local laws, and/or program requirements. In addition, coursework completed more than 10 years prior to the date of admission is subject to review for currency and applicability to the current degree program. Please see the Course Descriptions section of this Catalog for courses that cannot be transferred into University of the Rockies.
Students are responsible for reviewing applied transfer credit. Students may submit a Transfer Credit Appeal form with appropriate documentation to request any prior credits completed outside of University of the Rockies to be re-considered for applicability toward a University of the Rockies certificate or degree program. Students earning credits outside University of the Rockies post-matriculation must submit an Appeal to Apply Transfer Coursework Post-Matriculation form for the credit to be considered for applicability toward their University of the Rockies certificate or degree program.
Outside any formal partnership or agreement, students considering transferring to another institution have the responsibility to determine whether that institution will accept University of the Rockies credits. University of the Rockies does not imply, promise, or guarantee transferability of its credits to any other institution.
Students who withdraw and/or are withdrawn from University of the Rockies may request reinstatement to the same degree/program in which they were enrolled at the time of withdrawal. Students seeking reinstatement to University of the Rockies should contact their Student Advisor for online programs and the Registrar’s Office for Colorado Springs Campus or Denver Instructional Site programs. Students seeking reinstatement to a different degree/program must submit a new application required for the new program of study. Students must meet admission requirements and complete all degree requirements in effect for the program of study corresponding with the catalog year in which the student changed his/her program. Students who are out over 180 days must submit all required documentation and meet full admission status requirements, as outlined by the admission requirements for their program. Reinstatement is not guaranteed. If reinstatement is granted, University of the Rockies will determine any conditions under which the student may be reinstated and will convey those conditions in writing. Students who are readmitted are subject to the policies set forth in the Catalog and in effect at the time of readmission.
Students who withdraw and/or are withdrawn from University of the Rockies and are seeking readmission to the same or a different degree/ program must submit a new application. This process is to ensure that the University has current demographic information for each student. If the student has continued his or her education at another school since leaving the University, official transcript(s) from any other college attended should be submitted to the Registrar’s Office. Students must submit all required documentation, meet full admission requirements as outlined by the admissions requirements for their program, and complete all degree requirements in effect for the program of study at the time of readmission. Readmission is not guaranteed. If readmission is granted, the University will determine the conditions under which the student may re-enroll and will convey those conditions to the student in writing. Students who are readmitted are subject to the policies set forth in the Catalog and in effect at the time of readmission. Students seeking reinstatement to University of the Rockies should contact an Admissions Counselor for online programs and the Admissions department for Colorado Springs Campus or Denver Instructional Site programs.
Students who request to drop any current course(s) due to military necessity and do not need to request a break in attendance should submit a Military Course Drop/Incomplete Request.
Students who request a break in attendance of 45 days or greater due to military necessity may do so by submitting a Military Withdrawal Request. This request form also facilitates withdrawal from any current course(s), if necessary.
Both request forms are available in the Student Portal.
Any student whose absence from University of the Rockies is necessitated by reason of service in the uniformed services is entitled to readmission if all of the following apply:
However, no advance notice by the student is required if the giving of such notice is precluded by military necessity, such as a mission, operation, exercise, or requirement that is classified; or a pending or ongoing mission, operation, exercise, or requirement that may be compromised or otherwise adversely affected by public knowledge.
In addition, any student (or an appropriate officer of the Armed Forces or official of the Department of Defense) who did not give advance written or verbal notice of service to a Student Advisor, an Admissions Counselor, or the Registrar’s Office may meet the notice requirement by submitting, at the time the student seeks readmission, an attestation to University of the Rockies that the student performed service in the uniformed services that necessitated the student’s absence from University of the Rockies.
When determining the cumulative length of the student’s absence for service, the period of service does not include any service:
An affected service member must, upon the completion of a period of service in the uniformed services, notify University of the Rockies of his or her intent to return to University of the Rockies not later than three years after the completion of the period of service. However, a student who is hospitalized for or convalescing from an illness or injury incurred in or aggravated during the performance of service in the uniformed services must notify University of the Rockies of his or her intent to return to University of the Rockies not later than two years after the end of the period that is necessary for recovery from such illness or injury. A student who fails to apply for readmission within the required period does not automatically forfeit eligibility for readmission to University of the Rockies, but is subject to the established University of the Rockies’ general policies and practices.
A student who submits an application for readmission to University of the Rockies must provide to University of the Rockies documentation to establish that:
In order for a service member to qualify for these benefits by reason of service, a student must submit appropriate documentation to the University. Documents that might establish service member eligibility include, but are not limited to:
University of the Rockies may not delay or attempt to avoid a readmission of a student under this section by demanding documentation that does not exist, or is not readily available, at the time of readmission.
Students who meet the criteria for readmission after military service outlined previously will be promptly readmitted with the same academic status as when they last attended or were last admitted to the institution, but did not begin attendance because of that membership, application for membership, performance of service, application for service, or obligation to permit service. “Same academic status” means that University of the Rockies shall admit the student:
If the student is admitted to a different program, University of the Rockies will assess no more than the tuition and fee charges that other students in the program are assessed for that academic year.
If University of the Rockies determines that the student is not prepared to resume the program, or will not be able to complete the program, the University will make reasonable efforts at no extra cost to the student to help the student become prepared or to enable the student to complete the program, including but not limited to providing refresher courses at no extra cost to the student, and allowing the student to retake a pretest at no extra cost to the student.
University of the Rockies is not required to readmit the student on his or her return if:
Note: Please refer to the Transfer Credits policy in this section of the Catalog for more details on University of the Rockies’ transfer policies.
The student will receive a Military Degree Plan with the evaluation of previous coursework received and the requirements for the degree program selected.
The Military Degree Plan affords the student the opportunity to complete the degree requirements within the enrolled degree program within five (5) years of the issued date without the loss of academic progress. Students who choose to change their degree program will forfeit the issued degree plan and be reissued a new Military Degree Plan for the new program.
In-Residence Workshop 1
This interactive workshop contributes to a student’s commitment toward lifelong learning. As leaders and scholars, students will explore their own life choices, ask questions, and seek information to support their life goals. Students will consider what it means to be a member of a scholarly community and how becoming a scholar or practitioner can impact the students’ community of practice and future goals. Students will formulate questions and provide structured responses, distinguish the relationship between numbers and systems, recognize the need and scope of research problems, and search for documents and scholarly articles.
In-Residence Workshop 2
In the second workshop of the In-Residence series, students will build on their prior knowledge and improve their critical thinking skills. Through discussion, assessment, and reflective activities, students will learn a variety of skills, both insight- and action-based, with a core focus on critically assessing oneself and others in order to serve as leaders and scholars in their communities of practice. Students will also engage in forming and questioning hypotheses, theories, and assumptions, and develop ways to respond to, evaluate, and incorporate selected information into their knowledge base.
In-Residence Workshop 3
The third session of the In-Residence series focuses on the community in which our students serve. As leaders in scholarship and in our communities, it becomes increasingly essential to recognize the complexity of the people with whom we interact. In this advanced workshop, students explore their understanding of different populations and the impact diversity has on their research and practice. Students will focus on the ethical and legal access and use of information. Students will further explore how to select, tailor, and implement new knowledge in a variety of contexts.
In-Residence Workshop 4 (Optional)
This workshop is optional. The session provides an opportunity for students to return to the University of the Rockies community to support the dissertation process, specifically enhancing the quality of their research question, research design, methodology, and/or the analysis. This open-forum, community-based workshop provides the setting to support student-faculty interaction and personalized solutions in assisting students who desire additional face-to-face support.
For information regarding the In-Residence Workshop Requirement attendance, schedule, and schedule appeal policies, please see the In-Residence Workshop Requirement School of Social, Human, and Educational Development in the General Academic Policies and Information section of this Catalog.
Students are enrolled in Dissertation for five credits. Students not completing their dissertation during that period and not enrolled in any other course or internship (for PsyD, Clinical Specialization students) will register in Dissertation Extension to remain in the program.
Students are urged to plan carefully and allow approximately 8 weeks (individual experiences will vary) for the time required to complete all remaining steps in the dissertation process after the Final Oral Exam.
Prerequisites, timelines for completion, and attendance requirements for Dissertation, as well as a detailed explanation of each step in the process, are described in the Dissertation Handbook.
Institutional Review Board (IRB)
University of the Rockies’ Institutional Review Board ensures ethical research practices among its students and faculty. Anyone affiliated with University of the Rockies who is pursuing a research project associated with the University must receive approval from the IRB before commencing the study (including a pilot study), and the solicitation of any human subjects and collection of any data.
Research for Course Assignments
Surveys, interviews, and focus groups associated with course assignments, except for assignments related to Dissertation courses, may be administered by students to University of the Rockies’ students, faculty, staff, or external parties only with explicit approval of the University of Rockies’ faculty member teaching the class.
Publishing Student Research
Any research published based on University of the Rockies data requires approval from the Dean of Research. In addition, disseminated findings must protect the identity of the institution by referring to University of the Rockies with a pseudonym.
For further guidance on dissertation-related research, students should refer to the Dissertation Handbook.
Memberships in other professional associations remain the individual student’s responsibility. Membership in a professional organization is not a substitute for professional licensure in any state.
The date of degree conferral recorded on the student’s transcript and diploma will reflect the end of the term in which the student completes all degree requirements. Degree completion is generally recorded on a student’s official transcript within 30 days of successful completion of ALL program requirements being recorded. Diplomas are generally ordered within 30 days of successful completion of all program requirements being recorded and payment of all related tuition and fees. Ordered diplomas may take an additional six to eight weeks to arrive. Diplomas, certificates, transcripts, and verifications of degrees awarded will be withheld until all accounts at the University are paid in full. Diplomas will not be issued at the graduation ceremonies.
Submission of the completed Petition to Graduate form is a requirement for participation in University of the Rockies’ commencement ceremony. To be eligible to participate in commencement, students must be scheduled to meet all degree requirements prior to the date of commencement at the time of the submission. Exceptions will be reviewed by the University Registrar or designee. Commencement is held once a year. The deadline for petitioning to participate in the ceremony is published on the Petition to Graduate form. Petitions received after the deadline will be forwarded to the next commencement date.
Typically, students pursuing a Master’s degree should have successfully completed the majority of their coursework (within 9 credits of meeting degree requirements) for the program of study and students pursuing a Doctoral degree should have successfully completed all course requirements and completed the preliminary oral defense of their dissertation.
Formal requests may be submitted in writing to the Registrar’s Office for consideration by emailing email@example.com.