University of the Rockies Catalog - Tuition, Fees, and Financial Aid

University of the Rockies Catalog - Tuition, Fees, and Financial Aid

Section Four: Tuition, Fees, and Financial Aid

CONTACT INFORMATION FOR FINANCIAL SERVICES

 

University of the Rockies is committed to helping students understand and manage the financial aspects of obtaining their education.

 

Colorado Springs Campus

For questions regarding tuition, fees, and payment options for programs delivered on campus in Colorado Springs, students should contact the Colorado Springs campus Financial Aid Office. Financial Aid Office, 555 E. Pikes Peak Ave, Suite 108, Colorado Springs, CO 80903; (877) 422-0505 opt2; dis.financialaid@rockies.edu.

 

Denver Instructional Site

For questions regarding tuition, fees, and payment options for programs delivered at the Denver Instructional Site, students should contact the Denver Instructional Site Financial Aid Office. Financial Aid Office,1201 16th Street, Suite 200, Denver, CO 80202; (877) 442-0505 opt2; dis.financialaid@rockies.edu.

 

For cost of attendance information for Non-Standard Term Delivery Format and Non-Term Delivery Format (Denver Instructional Site) programs, please visit www.rockies.edu/admissions/dis_cost.

 

Online

For questions regarding tuition, fees, and payment options for programs delivered online, students should contact their assigned Student Advisor. Financial Services Office, 1201 16th Street, Suite 350, Denver, CO 80202; (866) 621-0124 ext. 1024; FinServices@rockies.edu.

 

For cost of attendance information for Non-Term Delivery Format (Online) programs, please visit www.rockies.edu/admissions/online_cost.

 


Tuition and Fees

Tuition and fees are due in full for all students on or before the first week of each course. An exception may be made for students who have completed all required federal financial aid paperwork prior to the start of the term and whose federal financial aid is significant enough to cover all current term charges. There will also be a limited exception for those students using specific payment methods. For additional information, please see Payment Options in this section of the Catalog. The student is responsible for any amount that their financial aid or third party payments do not cover and it must be paid in full on or before the first week of each course.

 

Acceptable forms of payment are cash, personal check, money order, or credit card (Visa, MasterCard, Discover, or American Express). University of the Rockies will withhold transcripts, degree verifications, and diplomas until accounts are paid in full.

 

Terms of Billing and Payment

Tuition and fees are billed on a federal financial aid payment period basis, regardless of payment option. All programs in the School of Organizational Leadership and the School of Social, Human, and Educational Development offered at the Denver Campus and all programs offered Online operate in a “non-term” format. In the non-term format, students typically take one class at a time. Classes are 6 weeks or 9 weeks in length. In the non-term format, a payment period is generally defined by the University as a minimum of 18 weeks of instructional time and 9 successfully completed/earned credits (typically 3 courses at a time) or 2 credits of dissertation courses or 3 credits of practicum. An exception to this may occur during the student’s final academic year if fewer weeks and credits are needed.

 

All programs in the School of Professional Psychology offered at the Denver Campus and all programs offered in Colorado Springs operate in a “non-standard term” format. In the non-standard term format, students typically take 2 classes at a time. Each term is nine weeks in length. Payment periods align with enrollment terms.

 

Tuition is due according to the terms and conditions of a student’s selected Payment Option. See the section on Payment Options for more information. Charges are estimated for each payment period and may change up to the course start date.

 


Non-Standard Term Delivery Format (Denver)

Master of Arts in Counseling – All Specializations
Master of Arts in Psychology - Career Management & Counseling, General Psychology, Sport & Performance Psychology Specializations
Doctor of Psychology, Clinical Specialization

 

The following is a list of tuition and fees applicable to programs and/or courses offered in the non-standard-term delivery format, effective April 1, 2016. Tuition rates and fees may change at any time without prior notice; however, students will not be charged retroactively for tuition and fee increases for coursework already completed or for coursework the students were in the process of completing. Indirect costs which are not billed directly by the University may be found at: http://www.rockies.edu/admissions/dis_cost.

 

Tuition per credit:

Master's Level (5000-6000) $699.00
Doctorate Level (7000-8000) $882.00

Fees:

Course Materials+ (average per course) $200.00
Technology Fee* (per term)
Master's
Doctorate

$100.00
$100.00

Transportation Fee ++ (per calendar year) $282.00
Assessment/Materials Fee

Assessment (Intelligence)

Assessment (Objective Personalities/Objective Techniques)

Assessment (Projective/Projective Techniques)

Assessment (Neuropsychology)

Assessment (Lifestyle and Career Development)

Assessment (Child and Adolescent)

Assessment (Trauma)

Assessment (Forensic)

$100.00

$50.00

$50.00

$50.00

$50.00

$50.00

$50.00

$50.00

Clinical Practicum (per term)

$30.00

Counseling Practicum/Internship (per term) $30.00

Doctoral Qualifying Exam Fee
Comprehensive Exam Fee (per attempt) Master's/Doctoral

$300.00
$300.00

(per workshop; 3 workshops required)

Outstanding Balance Administrative Fee (monthly)

$30.00

Insufficient Funds Fee

$10.00

Replacement Student ID Fee $14.00

Dissertation Binding
One bound copy is required for graduation and included with the graduation fee.

Students are responsible for additional dissertation bindings.

No Charge

Dissertation Support Fee^ (per ORG/PSY 8991 credit) $500.00
Graduation Fee**
Master's
Doctoral

$250.00
$500.00

Replacement/Duplicate Diploma Fee

$45.00

Transcript (electronic) ****

Transcripts (paper) ****

$6.00

$8.00

One Internship Application Transcript No Charge
Copies of Education Records (per page)

$0.50

Miller Analogies Test (MAT)^^ $65.00

 

+ Required course materials may be updated on a periodic basis. Students retaking courses may find it necessary to purchase updated materials in order to meet course requirements. For courses where course digital materials are provided in lieu of textbooks, a $75.00 fee (CDM fee) is applied for each individual CDM directly to the student’s account concurrent with the charge for tuition. Students are not charged the CDM fee for repeated coursework if previously charged. The fee is fully refundable if the student does not post attendance beyond the first week of the course.

 

++ This non-refundable fee is a requirement for students taking Non-Standard Term Delivery Format programs at the Denver Campus. Students will receive a CollegePass from the Regional Transportation District (RTD) allowing access to receive free Local, Limited, Express, and Regional bus service, light rail service in all fare zones, and free SkyRide bus service to DIA. CollegePass is not valid on special services, including but not limited to Access-a-Ride, BroncosRide, BuffRide, RockiesRide, RunRide, Saturday Shopper, and SeniorRide. Active duty military are exempt from the transportation fee and will not be issued a CollegePass. Active duty military who wear appropriate Class A or Class B uniforms at the time of boarding or display an Active Duty military ID card receive complimentary RTD access. Please note: Students in Internship or dissertation courses only are exempt from the Transportation Fee.

 

*Students in Internship or dissertation courses only are exempt from the Technology Fee.

 

** Doctoral students (excluding Doctor of Psychology, Clinical Specialization students) have an In-Residence Workshop Requirement. The In-Residence Workshop Fee is a fee which is applied to the student’s account at the time the Workshop is scheduled for attendance. The scheduling of the Workshops must be prompted by the student at the prescribed points in time throughout the program. Graduation requirements for these programs include three In-Residence Workshops, with an optional fourth In-Residence Workshop should a student feel they need additional guidance in research application (additional $500 fee). The fee covers continued administrative support throughout the In-Residence Workshop process. This fee is fully refundable if the workshop is unattended or unscheduled before the scheduled date. After this time, the fee becomes nonrefundable. This fee is not covered by the VA utilizing your VA Educational Benefits.

 

*** The graduation fee is a one-time non-refundable fee that covers the administrative review, evaluation of your file, and processing of your petition to graduate form. The fee is assessed to student accounts at the time the Petition to Graduate is submitted. It is the student’s responsibility to submit payment for this fee on or near the time the Petition to Graduate is submitted. The Graduation Fee can be deducted from a student's Financial Aid disbursement if he or she has granted authorization on the Credit Authorization form. For students utilizing Military Educational Benefits, the graduation fee may be covered by the benefit payment.

 

**** Unofficial transcripts are available to students via the Student Portal at no cost. Transcripts (both unofficial and official) may not be viewed or released if a transcript hold is in place.

 

^ The Dissertation Support Fee is assessed per credit of Dissertation Extension. The fee covers continued administrative support throughout the dissertation process from the assigned dissertation committee. It is the student’s responsibility to ensure payment of this fee when it is charged. Payment must be received before transcripts or diplomas can be released. This fee is fully refundable if a student does not attend beyond week one of a course. After this time, the fee becomes non-refundable.

 

^^ Charged to individuals who take the Miller Analogies Test on the University of the Rockies campus.

 

Other Expenses:

Audit: Students approved to audit a course must pay tuition equal to 50% of the normal course tuition. The audit fee must be paid prior to the start of the course.

 

Student Professional Liability Insurance: Two months prior to beginning Practicum, subsequent practica, or Pre-Doctoral Internship experience, Mental Healthcare Specialization students must have the minimum required student professional liability insurance. Cost of the insurance is the responsibility of the student. Proof of insurance must be submitted to the Director of Clinical Training.

 

Memberships in Professional Organizations

After admission to the Master of Arts in Counseling, Marriage, Couples, and Family Counseling Specialization or Clinical Mental Health Counseling Specialization, or the Doctor of Psychology (PsyD), Clinical Specialization programs, students are required to join their respective professional organization (i.e., for the Clinical Mental Health Counseling Specialization, the American Counseling Association; for the Marriage, Couples, and Family Counseling Specialization, the American Association of Marriage and Family Therapy; and for the PsyD, Clinical Specialization, the American Psychological Association). University of the Rockies will credit the base annual student-rate membership dues for students who were actively enrolled at the time they joined the organization. Active students who submit a receipt for the required student-rate annual dues will receive a credit that can be applied to the next term’s tuition.

Memberships in other professional associations remain the individual student’s responsibility. Membership in a professional organization is not a substitute for professional licensure in any state.

 


Non-Standard Term Delivery Format (Online)

Master of Arts in Counseling – All Specializations

 

The following is a list of tuition and fees applicable to programs and/or courses offered in the non-standard term online delivery format, effective March 1, 2016. Tuition rates and fees may change at any time without prior notice; however, students will not be charged retroactively for tuition and fee increases for coursework already completed or for coursework the students were in the process of completing. Indirect costs which are not billed directly by the University may be found at: http://www.rockies.edu/admissions/online_cost.htm.

 

Tuition:

Full-Time (per term) $3,900.00
Half-Time (5 credits or less, per credit ) $1,300.00

 

Fees:

Course Materials+ (average per course) $200.00
Technology Fee* (per term) $100.00

Assessment/Materials Fee Assessment

Assessment (Family/Marital)

Assessment (Childern and Adolescents)

$50.00

$50.00

Practicum/Internship Fee (per course) $1,300
Doctoral Qualifying Exam Fee $300.00
Insufficient Funds Fee $10.00
Graduation Fee*** $250.00
Replacement/Duplicate Diploma Fee $45.00

Transcript (electronic) ****

Transcripts (paper) ****

$6.00

$8.00

One Internship Application Transcript No Charge
Copies of Education Records (per page) $0.50

 

+ Required course materials may be updated on a periodic basis. Students retaking courses may find it necessary to purchase updated materials in order to meet course requirements. For courses where course digital materials are provided in lieu of textbooks, a $75.00 fee (CDM fee) is applied for each individual CDM directly to the student’s account concurrent with the charge for tuition. Students are not charged the CDM fee for repeated coursework if previously charged. The fee is fully refundable if the student does not post attendance beyond the first week of the course.

 

*Students in Internship courses only are exempt from the Technology Fee.

 

*** The graduation fee is a one-time non-refundable fee that covers the administrative review, evaluation of your file, and processing of your petition to graduate form. The fee is assessed to student accounts at the time the Petition to Graduate is submitted. It is the student’s responsibility to submit payment for this fee on or near the time the Petition to Graduate is submitted. The Graduation Fee can be deducted from a student’s Financial Aid disbursement if he or she has granted authorization on the Credit Authorization form. For students utilizing Military Educational Benefits, the graduation fee may be covered by the benefit payment.

 

**** Unofficial transcripts are available to students via the Student Portal at no cost. Transcripts (both unofficial and official) may not be viewed or released if a transcript hold is in place.

 

Other Expenses:

Audit: Students approved to audit a course must pay tuition equal to 50% of the normal course tuition. The audit fee must be paid prior to the start of the course.

 

Student Professional Liability Insurance: Two months prior to beginning Practicum, subsequent practica, or Pre-Doctoral Internship experience, Mental Healthcare Specialization students must have the minimum required student professional liability insurance. Cost of the insurance is the responsibility of the student. Proof of insurance must be submitted to the Director of Clinical Training.

 

Memberships in Professional Organizations: After admission to the Master of Arts in Counseling, Marriage, Couples, and Family Counseling Specialization or Clinical Mental Health Counseling Specialization, or the Doctor of Psychology (PsyD), Clinical Specialization programs, students are required to join their respective professional organization (i.e., for the Clinical Mental Health Counseling Specialization, the American Counseling Association; for the Marriage, Couples, and Family Counseling Specialization, the American Association of Marriage and Family Therapy; and for the PsyD, Clinical Specialization, the American Psychological Association). University of the Rockies will credit the base annual student-rate membership dues for students who were actively enrolled at the time they joined the organization. Active students who submit a receipt for the required student-rate annual dues will receive a credit that can be applied to the next term’s tuition.

 


Non-Term Delivery Format (Denver Campus)

Master of Arts in Psychology – All Specializations
Master of Arts in Human Services – All Specializations
Master of Arts in Education - All Specialization
Master of Arts in International Leadership
Master of Arts in Human Development – All Specializations
Master of Arts in Public Sociology – All Specializations
Master of Arts in Organizational Development and Leadership – All Specializations
Doctor of Philosophy in Human Services- All specialization
Doctor of Philosophy in Educations – All specialization
Doctor of Philosophy in Organizational Development and Leadership – All specialization
Doctor of Psychology – excluding Clinical Specialization

The following is a list of tuition and fees applicable to programs and/or courses offered in the non-term delivery format, effective April 1, 2016. Tuition rates and fees may change at any time without prior notice; however, students will not be charged retroactively for tuition and fee increases for coursework already completed or for coursework the students were in the process of completing. Indirect costs which are not billed directly by the University may be found at: http://www.rockies.edu/admissions/dis_cost.

 

Tuition per credit:

Master's Level (5000-6000) $699.00
Doctorate Level (7000-8000) $882.00

 

Fees:

 

Course Materials+ (average per course) $200.00
Technology Services Fee*

Master's
Doctorate

$750.00
$950.00

Transportation Fee ++ (per calendar year) $282.00
Assessment/Materials Fee

Assessment (Doctoral ORG 7101)

$50.00
In-Residence Workshop Fee** (per workshop; 3 workshops required) $500.00
Insufficient Funds Fee $10.00
Replacement Student ID Fee $14.00
Dissertation Binding

One bound copy is required for graduation and included with the graduation fee. Students are responsible for additional dissertation bindings.

Students are responsible for additional disseration bindings.

No Charge
Dissertation Support Fee*** (per EDU/HUM/ORG/PSY 8991 credit) $500.00

Graduation Fee^

Master's
Doctoral

$250.00
$500.00

Replacement/Duplicate Diploma Fee $45.00

Transcript (electronic)^^

Transcripts (paper)^^

$6.00

$8.00

Copies of Education Records (per page) $0.50

 

+ Required course materials may be updated on a periodic basis. Students retaking courses may find it necessary to purchase updated materials in order to meet course requirements. For courses where course digital materials are provided in lieu of textbooks, a $75.00 fee (CDM fee) is applied for each individual CDM directly to the student’s account concurrent with the charge for tuition. Students are not charged the CDM fee for repeated coursework if previously charged. Students are not charged the CDM fee for repeated coursework if previously charged. The fee is fully refundable if the student does not post attendance beyond the first week of the course.

 

++ This non-refundable fee is a requirement for students taking Non-Term Delivery Format programs at the Denver Campus. Students will receive a CollegePass from the Regional Transportation District (RTD) allowing access to receive free Local, Limited, Express, and Regional bus service, light rail service in all fare zones, and free SkyRide bus service to DIA. CollegePass is not valid on special services, including but not limited to Access-a-Ride, BroncosRide, BuffRide, RockiesRide, RunRide, Saturday Shopper, and SeniorRide. Active duty military are exempt from the transportation fee and will not be issued a CollegePass. Active duty military who wear appropriate Class A or Class B uniforms at the time of boarding or display an Active Duty military ID card receive complimentary RTD access. Please note: Students in Internship or dissertation courses only are exempt from the Transportation Fee. The Technology Services Fee is a non-refundable, one-time fee, applied on the 2nd week of enrollment, post start date for degree seeking students to provide the student with initial configuration setup to University systems such as the online learning platform and other academic support systems.

 

**Doctoral students (excluding Doctor of Psychology, Clinical Specialization students) have an In-Residence Workshop Requirement. The In-Residence Workshop Fee is a fee which is applied to the student’s account at the time the Workshop is scheduled for attendance. The scheduling of the Workshops must be prompted by the student at the prescribed points in time throughout the program. Graduation requirements for these programs include three In-Residence Workshops, with an optional fourth In-Residence Workshop should a student feel they need additional guidance in research application (additional $500 fee). The fee covers continued administrative support throughout the In-Residence Workshop process. This fee is fully refundable if the workshop is unattended or unscheduled before the scheduled date. After this time, the fee becomes nonrefundable. This fee is not covered by the VA utilizing your VA Educational Benefits.

 

***The Dissertation Support Fee is assessed per credit of Dissertation Extension. The fee covers continued administrative support throughout the dissertation process from the assigned dissertation committee. It is the student’s responsibility to ensure payment of this fee when it is charged. Payment must be received before transcripts or diplomas can be released. This fee is fully refundable if a student does not attend beyond week one of a course. After this time, the fee becomes non-refundable.

 

^ The graduation fee is a one-time non-refundable fee that covers the administrative review, evaluation of your file, and processing of your petition to graduate form. The fee is assessed to student accounts at the time the Petition to Graduate is submitted. It is the student’s responsibility to submit payment for this fee on or near the time the Petition to Graduate is submitted. The Graduation Fee can be deducted from a student’s Financial Aid disbursement if he or she has granted authorization on the Credit Authorization form. For students utilizing Military Educational Benefits, the graduation fee may be covered by the benefit payment.

 

^^Unofficial transcripts are available to students via the Student Portal at no cost. Transcripts (both unofficial and official) may not be viewed or released if a transcript hold is in place.

 


Non-Term Delivery Format (Online)

Master’s in Psychology – All Specialization
Master’s in Human Services- All Specialization
Master’s in Arts in Human Development- All Specialization
Master’s in Arts in Organizational Development and Leadership – All Specialization
Master’s in Arts in Education – All Specialization
Master’s in Arts in International Leadership- All Specialization
Master’s in Arts Public Sociology- All Specialization
Doctor of Philosophy in Human Services- All specialization
Doctor of Philosophy in Educations – All specialization
Doctor of Philosophy in Organizational Development and Leadership – All Specialization
Doctor of Psychology – All Specializations

The following is a list of tuition and fees applicable to programs and/or courses offered in the non-term delivery format, effective April 1, 2015. Tuition rates and fees may change at any time without prior notice; however, students will not be charged retroactively for tuition and fee increases for coursework already completed or for coursework the students were in the process of completing. Indirect costs which are not billed directly by the University may be found at: http://www.rockies.edu/admissions/online_cost.

 

Tuition per credit:

Master's Level (5000-6000) $857.00
Doctorate Level (7000-8000) $1082.00

 <

Fees:

Course Materials+ (average per course) $200.00
Technology Services Fee*

Master's
Doctorate

$750.00
$950.00

Assessment/Materials Fee

Assessment (Doctoral ORG 7101)

$50.00
In-Residence Workshop Fee** (per workshop; 3 workshops required) $500.00
Insufficient Funds Fee $10.00
Dissertation Binding

One bound copy is required for graduation and included with the graduation fee. Students are responsible for additional dissertation bindings.

Students are responsible for additional disseration bindings.

No Charge
Dissertation Support Fee*** (per EDU/HUM/ORG/PSY 8991 credit) $500.00

Graduation Fee^

Master's
Doctoral

$250.00
$500.00

Replacement/Duplicate Diploma Fee $45.00

Transcript (electronic)^^

Transcripts (paper)^^

$6.00

$8.00

Copies of Education Records (per page) $0.50

 

+ Required course materials may be updated on a periodic basis. Students retaking courses may find it necessary to purchase updated materials in order to meet course requirements. For courses where course digital materials are provided in lieu of textbooks, a $75.00 fee (CDM fee) is applied for each individual CDM directly to the student’s account concurrent with the charge for tuition. Students are not charged the CDM fee for repeated coursework if previously charged. The fee is fully refundable if the student does not post attendance beyond the first week of the course.

 

*The Technology Services Fee is a non-refundable, one-time fee, applied on the 2nd week of enrollment, post start date for degree seeking students to provide the student with initial configuration setup to University systems such as the online learning platform and other academic support systems.

 

**Doctoral students (excluding Doctor of Psychology, Clinical Specialization students) have an In-Residence Workshop Requirement. The In-Residence Workshop Fee is a fee which is applied to the student’s account at the time the Workshop is scheduled for attendance. The scheduling of the Workshops must be prompted by the student at the prescribed points in time throughout the program. Graduation requirements for these programs include three In-Residence Workshops, with an optional fourth In-Residence Workshop should a student feel they need additional guidance in research application (additional $500 fee). The fee covers continued administrative support throughout the In-Residence Workshop process. This fee is fully refundable if the workshop is unattended or unscheduled before the scheduled date. After this time, the fee becomes nonrefundable. This fee is not covered by the VA utilizing your VA Educational Benefits.

 

***The Dissertation Support Fee is assessed per credit of Dissertation Extension. The fee covers continued administrative support throughout the dissertation process from the assigned dissertation committee. It is the student’s responsibility to ensure payment of this fee when it is charged. Payment must be received before transcripts or diplomas can be released. This fee is fully refundable if a student does not attend beyond week one of a course. After this time, the fee becomes non-refundable.

 

^ The graduation fee is a one-time non-refundable fee that covers the administrative review, evaluation of your file, and processing of your petition to graduate form. The fee is assessed to student accounts at the time the Petition to Graduate is submitted. It is the student’s responsibility to submit payment for this fee on or near the time the Petition to Graduate is submitted. The Graduation Fee can be deducted from a student’s Financial Aid disbursement if he or she has granted authorization on the Credit Authorization form. For students utilizing Military Educational Benefits, the graduation fee may be covered by the benefit payment.

 

^^Unofficial transcripts are available to students via the Student Portal at no cost. Transcripts (both unofficial and official) may not be viewed or released if a transcript hold is in place.

 

Sales Tax Disclaimer

 

University of the Rockies is required to charge sales tax for tuition and/or fees in certain jurisdictions based on state reporting obligations and the taxability of services and digital goods in accordance with local law on the date of charge. For sales tax purposes, electronically-delivered services and digital goods are considered to be received at the student’s physical address. For specific sales tax charges, students should consult with their Student Advisor (online) or Financial Aid Office (campus).

 


Delinquent Accounts and Financial Hold

An account is considered delinquent if full payment is not received by the end of the first week of the course resulting in an outstanding account balance. Any student with a delinquent account will be put on a financial hold and not be allowed to register for a subsequent term or course until payment is received in full or a payment plan is established. A student with a delinquent account will not be permitted to take comprehensive exams, obtain copies of official transcripts, or receive a diploma.

 

An administrative fee may be assessed to a student’s account for items returned due to insufficient funds.

 


Bankruptcy

A student who has filed for bankruptcy or had a loan discharged for disability may need to give additional documentation before receiving aid. A student interested in using financial aid as a payment option upon re-entry or upon reapplication to the University may be required to do so as a secondary payment option and deferment of tuition and fee payment will not apply. The student may be required to pay any tuition and/or fee balance in full on an as-incurred basis.

 


Credit Balance Payments (Stipends)

A federal student aid credit balance is created when the total of all federal student aid funds that are credited to the student’s account exceeds the amount of current and prior year (up to $200) tuition, fees, and any other educationally related charges the institution assessed the student for the payment period. For students who have an institutional balance within the same academic year, subsequent disbursements will be held to cover the institutional charges. Unless the student authorizes the institution to hold a credit balance, the credit balance must be paid to the student as soon as possible, but not later than 14 days after the balance occurs (or 14 days after the first day of class if the credit balance occurred before the first day of class of that payment period). If a student elects to authorize University of the Rockies to hold any federal student aid credit balance beyond the 14 day period, the University will release any remaining credit balance to the student by the end of the loan period. If a campus student authorizes the school to retain funds and would later like to request a refund, the student must fill out a Disbursement Request form (available online).

 


Payment Options

University of the Rockies offers a variety of options for paying the costs of a student’s education. During the application and enrollment process, students select their primary payment option and any secondary payment option(s), if required. Funds are applied in the order received by the University, regardless of designation of primary or secondary.

 


Payment Plans

Payment plans are available to students and are subject to approval.

 

Payment plans allow students in a non-standard term format to pay their outstanding account balance in two equal monthly installments, guaranteeing that the balance will be paid in full by the end of the term. Payment plans allow for students in a non-term format to maintain continuous enrollment by offering monthly payments to cover any outstanding charges they have incurred throughout their program.

 

Invoices may be sent out periodically to students with outstanding balances. These invoices will be sent to the email address on file; the student is responsible for ensuring the accuracy of this information with the Registrar’s Office. The invoice will reflect charges for current registered classes only. If a change is made to the student’s schedule which results in an increase of the tuition bill for the term, the student is accountable for ensuring the updated payment is made. Students who are more than one week late in making payments on the payment plan may be administratively withdrawn from the program until their account is paid in full.

 


Tuition Reimbursement Plan

The Tuition Reimbursement Plan is available as a primary payment option if students qualify for their employer’s tuition reimbursement program and if their employer reimburses at least 50% of annual tuition. Under this plan, tuition payment is deferred a maximum of 60 days from the course/term start date, regardless of when the student receives disbursement from the employer. Applicable fees are due on or before the start date of each course/term. To qualify, prior to the start of the course/term, online students must submit a signed Tuition Reimbursement Certification and Authorization form that includes a valid credit card number (debit cards are not accepted) with authorization to charge the card if the tuition is not paid within the 60-day time frame. The conditions of this plan are not dependent upon the receipt of a course grade or completion of the course. Tuition must be paid in full 60 days after the start date of a course/term; otherwise, the online student’s credit card will be automatically charged. If fees are not paid in full on or before the start date of a course/term, the online student’s credit card will be automatically charged. A declined card will automatically result in an insufficient funds fee. Students who have two declined credit card payments will be required to comply with the terms of the Cash Plan and will no longer qualify for the Tuition Reimbursement Plan. Students should notify the University as to which payment option(s) they will be using in their initial meeting with the Financial Aid department.

 

Documentation required for the Tuition Reimbursement Plan:

  • Student Finance Agreement; and
  • Tuition Reimbursement Certification and Authorization.

 


Direct Bill Plan (Third-Party Billing)

University of the Rockies offers Third-Party Direct Billing to students sponsored by a Third-Party Agency with a Direct Bill Memorandum of Understanding on file. Third-Party Direct Billing is not available as a secondary payment option. The Third-Party Agency must offer a tuition benefit that covers a minimum of 50% of a student’s annual tuition and fees to be eligible for this option. The Third-Party Agency is expected to remit payment to University of the Rockies within 90 days of the course start date. Any amounts not paid by the Third-Party Agency are the responsibility of the student. Vouchers, purchase orders, and other approved authorized mediums should be sent to directbill@rockies.edu at least five days prior to the start of each course. Failure to supply voucher or payment timely may result in loss of Third-Party Direct Bill benefits.

 

Documentation required for Direct Bill Plan:

  • Executed Direct Bill Memorandum of Understanding;
  • Student Finance Agreement indicating Direct Bill;
  • Direct Bill Certification and Authorization form; and
  • Voucher, purchase order, or other authorized medium approved by University of the Rockies.

 


Cash Plan

When the Cash Plan is selected as a primary payment option, 100% of tuition and any applicable fees are to be paid on or before each course start date. Students may choose to have their tuition and/or fees automatically charged to their credit card when the Cash plan is the only payment option. Automatic credit card payments are charged on the start date of each course; otherwise, full payment must be received on or before the start date of each course.

 

When selected as a secondary payment option, any amount not covered by the primary payment option can be applied in any acceptable form of payment.

 

University of the Rockies accepts all forms of credit cards as long as the credit available is sufficient. Credit cards bearing high interest rates should not be used as a long-term financing method for educational costs. University of the Rockies encourages all students to utilize the free financial counseling provided by the Financial Aid Office.


Military VA Educational Benefits

University of the Rockies is approved to train veterans and their eligible spouses and dependents. Students utilizing VA Educational Benefits will have their tuition payment deferred for the first 30 days of each course in a degree program, regardless of when the student receives disbursement from the U.S. Department of Veterans Affairs. If additional deferment time is needed for government processing, the student must speak with their advisor in order to make arrangements.

 

Students may choose to place a credit card on file for automatic recurring payment processing. Non-Degree Seeking students will be required to place a credit card on file when selecting this option with authorization to charge the card if tuition is not paid within a thirty (30) day timeframe. Online students should direct questions to the Student Advisor. Campus students should contact the Military Specialist for more information.

 

The Certificate of Eligibility is required documentation for all students utilizing Military VA Educational Benefits.


Military Tuition Assistance

University of the Rockies is approved for active duty Military Tuition Assistance. Students are required to submit approved Military Tuition Assistance forms prior to the start of each course. Any tuition and applicable fees not covered by the TA program must be paid prior to the start date of each course. Online students should direct questions to the Student Advisor. Campus students should contact the Military Specialist for more information.

 

Students may choose to place a credit card on file for automatic recurring payment processing. Non-Degree Seeking students will be required to place a credit card on file when selecting this option with authorization to charge the card if tuition is not paid within a sixty (60) day timeframe. Online students should direct questions to the Student Advisor. Campus students should contact the Military Specialist for more information.

 

Approved Military Tuition Assistance Authorization forms (branch specific) are required documentation for students utilizing the Military TA.


Return of Tuition Assistance Funds

The School Certifying Official (SCO) will perform a Return of Tuition Assistance Funds calculation when a Tuition Assistance recipient withdraws from his or her course. This process ensures that the institution correctly calculates the amount of tuition assistance funding earned by the student and returns any unearned funds. In some cases, the student will be required to return unearned Tuition Assistance funds. In addition, the Return of Tuition Assistance process may result in the student owing the school for unpaid tuition and fees. A student may withdraw from the University at any time by notifying their Student Advisor (online) or the Registrar’s Office (Campus), either verbally or in writing, of their decision to withdraw, but it is highly recommended that the student speak with an Advisor prior to withdrawing.

 

The portion of Tuition Assistance funds a student is allowed to receive is calculated on a percentage basis by comparing the total number of days completed before the student withdrew from the course to the total number of days in the course. An official withdrawal date is determined when a student requests to be dropped from their course or does not meet attendance requirements to remain eligible for Tuition Assistance funding.

 

A student earns 100% of the Tuition Assistance funding once he or she has completed more than 60% of the course. For example, if a student withdraws from a 6-week course, prior to the 26th day of enrollment, then the return to Tuition Assistance would be calculated and refunded accordingly. If a student withdraws from a 9-week course, prior to the 38th day of enrollment, then the return to Tuition Assistance would be calculated and refunded accordingly. The numerator and the denominator include weekend days, but not scheduled breaks of five consecutive days or more.


The Marine Gunnery Sergeant John David Fry Scholarship (Fry Scholarship)

The Fry Scholarship is currently available for children of those who died in the line of duty after September 10, 2001. Beginning January 1, 2015, Fry Scholarship will also be available for surviving spouses of those who died in the line of duty after September 10, 2001.

 

 


University of the Rockies Military Grant

Students enrolled in a University of the Rockies degree program may be eligible for the University of the Rockies Military Grant. Eligible students include US Active Duty, Veterans, Reserves, National Guard, spouses of Active Duty, National Guard, or Reservists, or Veterans, students using VA Education Benefits, Department of Defense employees, Veterans Affairs employees, civilian employees of the US Coast Guard, recipients of MyCAA, and recipients of the Fry Scholarship.

 

The grant amount for Master’s degree students will equate to 20% of the cost of tuition. The grant amount for Doctorate degree students will equate to 15% of the cost of tuition. In addition, this grant also waives the entire Technology Fee (non-standard term format) or Technology Services Fee (non-term format), sales tax charged on tuition, fees, and Course Digital Materials (CDM), and covers the cost of books (e-books when available) and materials, including standard shipping costs and sales tax, required for an eligible student’s program of study when purchased through the University of the Rockies’ online bookstore.

 

The Military Grant is not retro-active.

 

To qualify to receive the University of the Rockies Military Grant, you must provide the appropriate verification:

  • Provide proof of active duty or military status by submitting one of the following forms of identification: SOS, LES, COE, Marriage Certificate (spouses), MyCAA Award letter, Fry Scholarship Certificate of Eligibility, eBenefits website screenshot, or milConnect website screenshot;
  • Submit application for admission to University of the Rockies with all grant-verifying documents; and
  • Remain enrolled or return as scheduled from an approved break.
  • Submit a DD-214, for Veterans not utilizing VA educational benefits or who have exhausted benefits.
    • Character of Service must be Honorable or Medically, Under Honorable and Dishonorable do not qualify.
    • A copy of the Marriage Certificate will be required with spouses DD-214.

 

Students who withdraw from the program and resume at a later date will be required to re-verify eligibility for the University of the Rockies Military Grant.

 

Please note: DD-214 is acceptable verification for Veterans or spouses not utilizing benefits or who have exhausted benefits. Dependents of Veterans not utilizing benefits or who have exhausted benefits are not eligible for the Military Grant.

 

Students that exceed 14 days of consecutive non-attendance and are not on an approved break will be asked to recertify eligibility for the University of the Rockies Military Grant upon return by faxing appropriate verification. The University may schedule periods of non-enrollment during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break. Approved students may obtain a book voucher code through their Student Advisor.


University of the Rockies Alliance Agreement Grant

Graduate Students: Students enrolled in a graduate program may be eligible for the University of the Rockies Alliance Agreement Grant. Eligible students include Participating Organizations’ employees and/or immediate family members. Grants are only applied to an eligible student’s account upon receipt of an approved employment/membership with a Participating Organization, and must provide the University with an approved verification of corporate affiliation.

 

Grants are applicable to course tuition, and are applied as a percentage of tuition per credit hour. In addition, this grant may also cover the course materials required for an eligible student's first course, including standard shipping costs where applicable, when purchased through University of the Rockies’ bookstore or textbook partner. When course materials are available in both electronic format and hard copy, students may opt to purchase a hard copy textbook and are charged the difference in cost, plus shipping. Military students who reside in a forward location may opt for a hard copy textbook at no additional charge.

 

Students who exceed 30 days of consecutive non-attendance and are not on an approved Academic Leave will be asked to recertify eligibility for the University of the Rockies Alliance Agreement Grant upon return by providing appropriate verification of corporate affiliation.


Private Loan Plan

University of the Rockies will work with any lender participating in private student loans a student wishes to provide. University of the Rockies and its staff are prohibited from accepting remuneration or compensation from any institution providing loans to its students. Students participating in the Private Loan Plan may qualify for Federal Direct Loans from the federal government. Direct Loans may have more favorable rates than Private Loans.

 

Please contact the Financial Services department for additional information about all available education funding options.

 


Financial Aid Plan

The University will provide assistance to all students who are eligible for federal financial aid. The University provides a convenient online application process. This process includes financial aid forms, options for electronically signing the application, and links to complete the Free Application for Federal Student Aid (FAFSA), Entrance Loan Counseling, and Master Promissory Note. All students seeking federal financial aid benefits must be admitted to a financial-aid eligible degree program to determine financial aid eligibility.

 

For the purposes of Financial Aid, students at University of the Rockies may be eligible to apply for the following student financial aid programs:

  • Federal Direct Loans (Unsubsidized)
  • Direct Graduate PLUS Loans

 

Federal Student Aid Eligibility

To be eligible for most types of financial aid, a student must:

  • be accepted into a degree program*;
  • complete the Free Application for Federal Student Aid (FAFSA);
  • be enrolled at least half-time in coursework that will count towards the student’s degree each term;
  • maintain Satisfactory Academic Progress or meet probationary requirements (see policy);
  • be a U.S. citizen or eligible noncitizen;
  • have a valid Social Security Number;
  • register with the Selective Service (if required);
  • certify that no federal student loan is in a default status and no money is owed on a federal student grant; and
  • certify that use of federal student aid is only for educational purposes.

 

The total cost of attending University of the Rockies includes direct and indirect expenses. Direct expenses for students include tuition and fees. Also included in the budget are indirect expenses that include allowances for books and supplies, as well as personal and travel expenses that may be incurred while attending college. Students are notified of their estimated cost of attendance on their award notification, including the calculation of Expected Family Contribution (EFC) which is subtracted from the total cost of attendance. Financial Aid will review the criteria determined by the Department of Education to package aid for each individual student. Please refer to Tuition and Fees in this section of the Catalog for more information.

 

Application Deadlines and Renewal of Aid

The annual application priority deadline for financial aid is June 1. Applications will be accepted after this date but may not receive priority. Financial Aid is not automatically renewed every year; the student must re-apply by completing the FAFSA and other paperwork as necessary. The Direct Master Promissory Note (MPN) for federal student loans is good for 10 years.

 

Applying for Financial Aid

The student will need to do the following to apply for

Financial Aid:

  • Obtain a FSA User ID and at the Federal Student AID (FSA) registration page and complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. Make sure to include the University of the Rockies school code: G35453.
  • Complete the Direct Master Promissory Note (MPN) and Entrance Counseling at https://studentloans.gov.
  • Review the award letter.
  • Complete any additional paperwork requested by the Financial Aid/Financial Services department.

 

Cost of Attendance

The Cost of Attendance represents the total amount it will cost a student to go to school, but may include more than direct costs billed by the University. This information can be found on the University website at:

 

Non-Standard Term Delivery Format and

Non-Term Delivery Format (Denver Campus):

www.rockies.edu/admissions/dis_cost

 

Non-Term Delivery Format (Online):

www.rockies.edu/admissions/online_cost

 

Non-Standard Term Programs

Under the Financial Aid plan for enrollment for non-standard term programs, students are expected to submit all required financial aid documents prior to the course start date. If a student is unable to qualify for financial aid, the University will update the student’s method of payment to the Cash Plan and the student will be held responsible for any outstanding balances incurred.

 

Note: For all programs, students are required to make Satisfactory Academic Progress in order to maintain eligibility for Title IV federal financial aid. See the Satisfactory Academic Progress (SAP) policy in the Academic Policies sections of this Catalog for further details related to SAP review and requirements, and information related to conditions of Academic and Financial Aid Warning, Academic and Financial Aid Probation and Probation-Academic Plans during which students maintain Title IV eligibility.

 

Non-Term Programs

To select the Financial Aid Plan as the primary payment option for enrollment in a non-term program, at least 50% of a student’s annual tuition must be funded through the federal financial aid benefits. Under this plan when used as a primary payment option for enrollment in a non-term program, students are expected to submit all financial aid documents prior to their start date. If an enrolled student fails to supply all required documents by end of the first week (Monday at 12 am [midnight] in the Mountain Time Zone), the student will be withdrawn from his or her current course. Students who are otherwise qualified may be rescheduled to start their program at a later date when all required financial aid documentation is submitted. If the student is unable to qualify for financial aid, he or she must select another payment option and is held responsible for any outstanding balances incurred.

 

Continuous attendance with no breaks greater than 14 days or approved requests for breaks greater than 45 days is required to retain eligibility for federal financial aid funds. The University may schedule periods of non-enrollment during which no courses are scheduled. When this occurs, such as during the annual winter break, the non-enrollment period may extend the 14 day limit to include the break. The University may be required to return the federal funds of students with reduced financial aid eligibility due to attendance breaks, leaving the student responsible to the University for the remaining balance on the student’s account. Students who are awarded Title IV aid in an amount exceeding the tuition and fees due the University, and who withdraw before completion of the term or program, may be required to return unearned funds to the Department of Education and/or University of the Rockies. Students in this situation who received excess funds stipend checks may be required to return those funds to the institution. Students are strongly encouraged to contact their Student Advisor to understand the potential impact attendance changes may have on their financial aid as far in advance as possible.

 

Note: For all programs, students are required to make Satisfactory Academic Progress in order to maintain eligibility for Title IV federal financial aid. See the Satisfactory Academic Progress (SAP) policy in the Academic Policies sections of this Catalog for further details related to SAP review and requirements, and information related to conditions of Academic and Financial Aid Warning, Academic and Financial Aid Probation and Probation-Academic Plans during which students maintain Title IV eligibility.

 

General Financial Aid Reapplication Process

On this plan, it is the student’s responsibility to reapply for funding as necessary. Students enrolled in a non-term program must reapply 90 days prior to the start of each academic year. Tardiness in applying could result in disqualification and require compliance with the terms and conditions of the Cash Plan.

 

In accordance with Title IV Regulations, any student not completing the financial aid process in a timely manner while in attendance may forfeit eligibility for financial assistance that might otherwise have been available during that period of enrollment, and becomes fully responsible for all remaining balances.

 

Financial Aid Student’s Rights

As a financial aid applicant or recipient, students have the following rights:

  • To be advised of what financial aid programs are available and how to apply for them;
  • To be advised of the requirements in cases of withdrawal, such as refunds or repayments of financial aid;
  • To be advised of the requirements for maintaining financial aid standards of satisfactory academic progress and good academic standing; and
  • To have all application information treated with the highest confidentiality.

 

Financial Aid Student’s Responsibilities

As a financial aid applicant or recipient, students have the following responsibilities:

 

  • To apply for financial aid if a student wishes to be considered for financial assistance;
  • To submit all required forms accurately and completely;
  • To provide documentation, verification of income, corrections and/or any information to complete the financial aid file, if applicable;
  • To accept responsibility for all forms and agreements the student signs; and
  • To use financial aid only for the student’s actual educational expenses.


NSLDS Consumer Information Disclosure

When the University processes federal student aid, the loan will be submitted to the National Student Loan Data System (NSLDS) when the funds have been processed and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system.

 


Federal Direct Loans

Direct Unsubsidized: This loan is non-need-based. Direct Loans are low-interest loans for students to help pay for the cost of a student’s education when attending post-secondary education. The lender is the U.S. Department of Education. Students may borrow directly from the federal government through the Direct loan servicer. To be eligible for a Direct loan, a student must be enrolled in an eligible degree program on at least a half-time basis. The Direct Loan Program offers a lower interest rate than most commercial/private loans. Graduate students can apply for an Unsubsidized Direct Loan, which begins to accrue interest while the student is in school. An origination/guarantee fee may be deducted from the student’s loan amount that is disbursed. Please refer to the Federal Direct Annual Loan Limits and Federal Direct Aggregate Loan Limits tables in this section of this Catalog. The standard repayment plan begins six months after the student graduates or is no longer enrolled at least half-time, and up to 10 years may be allowed to repay the loan(s).

 

Students who meet eligibility requirements may request a deferment or forbearance of their loan payment. The following are circumstances under which a student may qualify for a deferment: currently enrolled in school on at least a half-time basis; graduate fellowship; rehabilitation training; unemployment; economic hardship; military service; or post-active duty student.

 

Please refer to www.studentaid.ed.gov for more information.

 

Direct Graduate PLUS Loan: This is a long-term, low-interest loan for graduate students. The student may borrow up to the cost of attendance, minus all other financial aid received, and after all Direct Unsubsidized loan eligibility has been exhausted. The lender is the U.S. Department of Education. These loans are non-need-based and are subject to credit approval. If denied, a student may apply using a co-signer. Repayment begins 60 days from the date the loan is fully disbursed. The student is responsible for paying the interest on this loan starting from the time of the first disbursement. However, your loan will be placed in deferment while you are enrolled at least half-time.

 

Please refer to www.studentaid.ed.gov for more information.

 

Term and Conditions of Direct Loans: The terms and conditions of Direct Loans can be found on the Master Promissory Note or through the Entrance Counseling the student completes.

 

Graduate Direct Annual Loan Limits:

 

Unsubsidized 20,500.00
Maximum Lifetime Loan Limit 138,500.00

 

A borrower who has reached his or her aggregate borrowing limit may not receive additional loans.

 

FINANCIAL AID


Repeating Coursework for Non-Standard Term

Courses that must be repeated due to an unsuccessful grade count towards eligibility for financial aid. Retaking coursework previously passed in a program offered in a non-standard term may impact a student’s enrollment status (e.g., full time, half time, etc.). Courses attempted a third time when the prior two attempts resulted in a passing grade will not be included in the enrollment status calculation for the term. This may affect the student’s eligibility for financial aid funds. Students are encouraged to contact the Financial Aid Office for more information.

 


Repeating Coursework for Non-Term Programs

Courses that must be repeated due to an unsuccessful grade do not count towards eligibility for financial aid. This may affect the student’s eligibility for financial aid funds. Students are encouraged to contact the Financial Aid Office for more information.

 


Financial Aid Disbursements

Loan payments are split into five equal disbursements for non-standard term programs and two equal disbursements for non-term programs per Academic Year generally made by payment period. Payments are delivered to the institution from the Department of Education. The funds are then posted to the student’s account during the first week of every term for non-standard term students. Funds for non-term students will post to the student’s account within the first three courses of each academic year (in the first payment period). A second disbursement will post to the student’s account once they have reached the midpoint of required weeks and successfully completed credits necessary to complete an academic year. The student is responsible for any balance that financial aid does not cover and must adhere to the tuition payment policy.

 

 


Verification for Federal Student Aid Eligibility

Verification is the confirmation through documentation of the information provided on a student’s Free Application for Federal Student Aid (FAFSA) is correct. The U.S. Department of Education routinely requires colleges and universities to verify, or confirm, the data reported by students and their parent(s) on the FAFSA. The verification process ensures that eligible students receive all the financial aid to which they are entitled and prevents ineligible students from receiving financial aid to which they are not entitled.

 

If the student is selected by the U.S. Department of Education for verification there will be an asterisk next to the Expected Family Contribution (EFC) on the Student Aid Report (SAR). The student will also be informed of having been selected for verification in the SAR Acknowledgement letter, which is included with the SAR documents. SARs may be viewed online at http://www.fafsa.ed.gov/ under Step 3, “View and Print Your Student Aid Report.” If the student is selected for verification, the University of the Rockies Financial Aid Office will send a letter informing them of this selection and the additional documentation that is required.

 

The student will be required to provide appropriate and legible supporting documents to the University of the Rockies Financial Aid Office. In most cases, this documentation includes the following information:

 

  1. Signed copies of Federal Tax Return Transcripts for the tax year prior to the award year in which the student is applying; or use the IRS Data Retrieval Tool on the FAFSA;
  2. Documentation of untaxed income received during the calendar year, if applicable;
  3. High school completion status; and
  4. Signed and Notarized Identity and Statement of Educational Purpose form.

 

Please note that additional documents may be requested at the University of the Rockies Financial Aid Office’s discretion.

 

Participation in the verification process is not optional. If a student who is selected for verification does not submit the required documentation within 30 days, financial aid processing will be delayed, and the student may not be eligible to receive federal financial aid as a University of the Rockies' student.

 

If any changes to the student’s FAFSA or application information are needed or clarification is needed for additional documentation that may be required, an advisor from the Financial Aid Office will contact the student. In this case, the student or parent may be required to submit additional documentation and to resubmit his or her application for financial aid to the U.S. Department of Education. If a student’s financial aid award in any way changes as a result of verification, a new award letter will be generated and emailed to the student with the updated Expected Family Contribution and award amounts, as applicable. If a student’s financial aid award in any way changes as a result of verification, a new award letter will be generated and emailed to the student with the updated Expected Family Contribution and award amounts, as applicable.

 

Financial aid will not be processed or disbursed if an applicant fails to provide the appropriate and legible verification documentation. In addition, the University will return to the lender any applicable loan proceeds otherwise payable to the applicant.

 

If University of the Rockies obtains any credible information indicating that an applicant for federal student financial assistance may have knowingly engaged in fraud or other criminal misconduct in connection with his or her application for federal student financial assistance, that individual will be referred to the Office of Inspector General of the U.S. Department of Education. Examples of this type of information are:

 

(i) False claims of independent student status;

(ii) False claims of citizenship;

(iii) Use of false identities;

(iv) Forgery of signatures or certifications; and

(v) False statements of income.


Unusual Enrollment History (UEH)

Students who are flagged on the Student Aid Report (SAR) as comment code 359 or comment code 360 will need to submit official transcripts (in original sealed envelope) from all schools attended for the last four years in which they received a Pell grant and/or Direct Loan. Students may be required to submit a letter of explanation along with the official transcripts (in original sealed envelope) for review by University of the Rockies. Requested documentation related to comment code 359 or 360 must be submitted by new and continuing students. This documentation must be approved by University of the Rockies prior to a student receiving Federal student financial aid.

 

If a student who is selected for UEH does not submit the required documentation within 30 days, financial aid processing will be delayed, and the student may not be eligible to receive federal financial aid as a University of the Rockies’ student.


Entrance and Exit Counseling

Entrance Counseling must be given to all financial aid students before federal student aid is disbursed and Exit Counseling must be given to all financial aid students within 30 days of separation from the school. The entrance and exit counseling is available on https://studentloans.gov. Students may contact the Financial Aid Office to receive individual repayment or account information.

 


Return to Title IV Funding

The Financial Aid Office will perform a Return of Title IV Funds calculation when a Title IV recipient withdraws from his or her program. This process ensures that the institution correctly calculates the amount of federal student financial aid earned by the student and returns any unearned funds back to the federal student financial aid programs. In some cases, the student will be required to return unearned Title IV funds. In addition, the Return of Title IV process may result in the student owing the school for unpaid tuition and fees. A student may withdraw from the University at any time by notifying their Student Advisor (online) or the Registrar’s Office (on-ground), either verbally or in writing, of their decision to withdraw, but it is highly recommended that the student speak with an Advisor prior to withdrawing.

 

For Return of Title IV calculation purposes, the payment period for a non-standard term is defined as the term from which the student withdraws. For non-term, please reference the Financial Aid Guidelines for Non-Term Delivery Format in this Catalog for the definition of a payment period. For official or unofficial withdrawals from non-term and non-standard term programs, a student’s last date of attendance is the last day in which a student attended class (for online students this is any academic related activity for their class in the Student Portal). If a student completes a course and receives a passing grade, the last date of attendance will be recorded as the end date of the course.

 

The portion of Title IV funds a student is allowed to receive is calculated on a percentage basis by comparing the total number of days completed before the student withdrew from the program to the total number of days in the payment period. An official withdrawal date is determined when a student requests to be dropped from their program or does not meet attendance requirements to remain eligible for Title IV funding. For example, if the student withdrew on the 15th day of a payment period that has 63 days, the student has completed 24% of the payment period and has therefore earned 24% of the federal student financial aid that was disbursed or could have been disbursed. This means that 76% of the aid that was disbursed or could have been disbursed remains unearned and must be returned to the federal student financial aid program. The numerator and the denominator include weekend days but not scheduled breaks of five consecutive days or more. A student earns 100% of the aid once he or she has completed more than 60% of the term.

 

If the amount of aid disbursed to the student is greater than the amount of aid earned by the student, the unearned portion must be returned to the federal student aid program; this may include returns by the student, the institution, or both. In returning unearned funds, the institution is responsible for returning the portion of the unearned funds equal to the lesser of the institutional charges for the payment period multiplied by the unearned percentage of funds, or the entire amount of unearned funds. If the student is required to return any of the unearned funds, then the student must repay those funds. If the unearned funds consist of Title IV loans, then the student repays the loan in accordance with the terms and conditions of the promissory note.

 

If the amount of aid disbursed to the student is less than the amount of aid earned by the student, a post-withdrawal disbursement may be available to assist the payment of any outstanding tuition and fee charges on the student’s account. If a student is eligible to receive a post-withdrawal disbursement from Title IV loan funds, the student will be asked for his or her permission to disburse the loan funds on the student’s account to reduce the balance owed to the institution or disburse the excess loan funds directly to the student. The University has 30 days from the date of the institution’s determination that the student withdrew to offer the post-withdrawal disbursement of a loan to the student. The student has 14 days from the date the institution sends the notification to accept the post-withdrawal disbursement in writing. If the student accepts the post-withdrawal disbursement, the University will make the disbursement within 180 days from the date of the institution’s determination that the student withdrew. The Return of Title IV process will determine whether the funds will be allocated to the school or the student.

 

Once the University’s portion of the return of funds has been calculated, the Financial Aid Office will return the aid within 45 days to the appropriate federal student financial aid program(s) in the order specified below. If this creates a balance on the student’s account, the student will be responsible for full payment to the institution. A student will not be allowed to re-enter, register, or receive an official academic transcript until the outstanding balance has been paid in full. If loan funds are required to be returned by the student, the student may pay these funds back under the original terms of the loan.

 

The University will return the unearned Title IV funds in the following order:

  • Unsubsidized Direct Loan
  • Direct Graduate PLUS Loan

 

For information regarding the determination of withdrawal date, please see the Withdrawal from the University policy in the General Academic Policies and Information section in this Catalog.


Statements

1098-T Tuition Statements are made available to students every year no later than January 31 as required by law. This statement may be used to claim education credits. 1098-T statements are made available electronically via the Student Portal. Students may elect to only receive paperless delivery of their 1098-T via the Student Portal. If a student does not elect paperless delivery, the statement will be mailed to the address on file. It is the student’s responsibility to ensure the address is correct.

 


Financial Aid Guidelines for Non-Standard Term Delivery Format

Master’s and Doctoral Program Definitions

Week = Seven (7) calendar days

Term = Nine (9) weeks

Payment Period = One (1) Term

Academic Year Definition = 45 weeks

Satisfactory Academic Progress (SAP) is evaluated at the end of each term.

 

Master’s and Doctoral Program Definitions

For non-standard term programs, loan periods are typically 45 calendar weeks in length. The beginning of the loan period will coincide with the date a student begins coursework. Each disbursement will be delivered on or after the start date of each term, depending upon completion of the financial aid paperwork.

 

Tuition Payment and Financial Aid

Each financial aid disbursement is intended to cover tuition costs for one term, which is 9 weeks with varying credit hours.


Financial Aid Guidelines for Non-Term Delivery Format

Master’s Program Definitions

Week = 7 calendar days

Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework or 4 successfully earned credits of thesis work that apply toward the student’s program of study. The credit requirement may be met through a combination of experiences and will be prorated as follows: 1 credit of coursework equals 1/18 of an Academic Year and 1 credit of thesis work equals 1/4 of an Academic Year.

 

A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.

 

Final Academic Year Exceptions:

  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Doctoral Program Definitions

Week = 7 calendar days

 

Full Academic Year Definition = a minimum of 36 weeks of instructional time and either 18 successfully earned credits of coursework or 6 successfully earned credits of practicum or 4 successfully earned credits of dissertation courses that apply toward the student’s program of study. The credit requirement may be met through a combination of experiences and will be prorated as follows: 1 credit of coursework equals 1/18 of an Academic Year, 1 credit of practicum equals 1/6 of an Academic Year, and 1 credit of dissertation courses equals 1/4 of an Academic Year.

 

A full Academic Year consists of 2 increments that may be referenced as payment periods, financial aid payment periods, or Satisfactory Academic Progress (SAP) increments.

 

  • The first payment period in the Academic Year ends when half of the credits and weeks required for a completed Academic Year have been met.
  • The second payment period in the Academic Year ends when the requirements for a completed Academic Year have been met.
  • Final Academic Year Exceptions:
  • For any remaining portion of a program that is half of an Academic Year or less, the remaining portion is treated as a single payment period.
  • For any remaining portion of a program that is more than half of an Academic Year but less than a full Academic Year, the remaining portion is divided into two payment periods and the first payment period is the period in which the student successfully completes half of the credits and half of the weeks of instructional time in the remaining portion.

 

Satisfactory Academic Progress (SAP) is evaluated at the end of each payment period.

 

Loan Qualifications and Disbursement

For non-term programs, loan periods are 36 calendar weeks in length. The beginning of the loan period will coincide with the date a student begins coursework.

 

The first disbursement will be delivered on or after the start date of the course, depending upon completion of the financial aid paperwork.

 

The second disbursement will be delivered once a student has successfully satisfied the requirements for a payment period. Please reference Financial Aid Guidelines for Non-Term Delivery Format in this section of the Catalog for the definition of a payment period. A student must also be registered for and start the next class. Grades of “W,” “WU,” “I*,” or “U” do not count toward successfully earned credits. In addition, students who choose to repeat courses, which they have successfully completed during the same payment period, will not have the repeated course counted toward successfully earned credits as it relates to the payment period.

 

A student may receive a second loan once these conditions have been met:

  • The initial 36-week loan period has ended;
  • The student has completed at least 36 weeks of non-concurrent instructional time. This may take longer than the 36-week loan period if the student does not remain continuously enrolled in sequential courses; and
  • The student has successfully satisfied the requirements for an academic year. Please reference Financial Aid Guidelines for Non-Term Delivery Format in this section of the Catalog for the definition of an academic year. Grades of “W,” “WU,” “I*,” or “U” do not count toward successfully earned credits. In addition, students who choose to repeat courses in which they have successfully completed during the same payment period will not have the repeated course counted toward successfully earned credits as it relates to the payment period.

 

*Note: Once a grade of “I” is successfully completed for a permanent grade, the course will count towards successful completion.

 

Tuition Payment and Financial Aid

Each financial aid disbursement is intended to cover tuition costs for at least 9 credits or 2 credits of thesis work at the Master’s level, or 9 credits or 3 credits of practicum or 2 credits of dissertation courses at the Doctoral level. However, students who do not meet the aforementioned criteria for receipt of loan funds may be required to pay for additional repeat courses before a subsequent disbursement is available.


Non-Degree Seeking Students

A student must be enrolled as a degree-seeking student in a program in order to qualify for financial aid. Students who withdraw from a degree-seeking program and then enroll as a non-degree seeking student should contact their Student Advisor in order to determine how this may affect their financial aid.

 


Institutional Awards

Receiving institutional awards may impact a student’s military and/or financial aid eligibility. The Financial Aid office will review any additional funds that a student receives to determine any remaining military and/or financial aid eligibility, not to exceed a student’s cost of attendance, or if military and/or financial aid awards need to be adjusted.

 


Outside Scholarships

Students are encouraged to search for outside funding for their education. Any student who receives additional funds from any source, such as an outside scholarship, before or after receiving financial aid from the University, must report the source and the value of the award to the Financial Aid Office. Additional funds frequently require an adjustment to the existing financial aid award to avoid an “overaward” as defined by federal and state regulations. Scholarship searches are available at:

 

www.finaid.org/scholarships

 

www.scholarshipamerica.org

 

The University is in no way affiliated or endorses any of these listed sites. Please beware of sites that ask for payment for scholarship information and/or applications.


Scholarships and Awards

University of the Rockies awards annual scholarships to students that reflect its commitment to its core values of Integrity, Service, Excellence, and Diversity. Scholarship recipients are selected by committees consisting of faculty, administrators, and scholarship founders.

 

Each scholarship is a $1,500 tuition-based award distributed one time (unless otherwise noted) to be applied during one term of enrollment. Students may apply for more than one scholarship, if meeting the requirements for each.

 

For more information on scholarships and or to access a scholarship application, go to www.rockies.edu/admissions/scholarships.

 

Eligibility Requirements

 

  • Applicants must be current Master’s or Doctoral students at University of the Rockies with a GPA of 3.7 or higher at the time of this application.
  • Applicants must have completed nine (9) credits and have at least twelve (12) credits remaining in his/her program by the scholarship award date.
  • Students must be in good financial standing with the University.
  • Students must be enrolled in a ground-based or online degree program.

 

In order to maintain eligibility, scholarship recipients must meet the following conditions:

 

  • Remain continuously enrolled at the University.
  • Maintain a minimum 3.0 GPA and satisfactory academic progress as outlined in the Academic Catalog.

 

Scholarship and Award Descriptions


J. Frank Rice Memorial Scholarship
Scholarship awarded in honor of J. Frank Rice, PhD, a founding faculty and Colorado School of Professional Psychology (COSPP) board member. The scholarship is awarded each year to an outstanding student who values the pursuit of knowledge and intends to serves the common good.

 

Applicants must submit a letter of recommendation from a University of the Rockies faculty member and a 500-word typed essay describing:

 

  • Any work in community involvement or as a volunteer;
  • How the scholarship will help their financial situation and support the pursuit of their degree; and
  • How their degree will enhance their effectiveness in their professional role.

 

James R. Gregg Memorial Scholarship
Scholarship awarded in honor of James R. (Jim) Gregg, PsyD, an alumnus of COSPP. The scholarship is awarded each year to a student who demonstrates determination, tenacity, personal growth, and commitment to serving others.

 

Applicants must submit a letter of recommendation from a University of the Rockies faculty member and a 500-word typed essay describing:

 

  • Any work in the community, or as a volunteer, that demonstrates a commitment to serving others;
  • How the scholarship will help their financial situation and support the pursuit of their degree; and
  • How their degree will enhance their effectiveness in their professional role.

 

Diversity Scholarship
The Diversity Scholarship will be awarded to a student of any background who demonstrates significant personal growth or community involvement related to their heritage.

 

Applicants must submit a letter of recommendation from a University of the Rockies faculty member and a 500-word typed essay describing:

 

  • What does the core value of diversity mean to you?
  • What community activities have you pursued that contribute to the University’s commitment to diversity and inclusion?
  • How will receiving this scholarship help your financial situation?

 

Presidential Alumni Scholarship

The Presidential Alumni Scholarship is awarded to a graduate of a University of Rockies’ Master's program who is pursuing a Doctorate degree with the University.

 

Applicants must:

 

  • Currently be enrolled and taking courses in a University of the Rockies doctoral program at the time of application;
  • Submit a position statement addressing their commitment to service and articulating how their doctorate degree will enhance their effectiveness in their professional role and/or participation in a professional organization or association related to the field of study; and
  • Submit a letter of recommendation from a University of the Rockies faculty member.

 

Excellence in Organizational Leadership Scholarship
The Excellence in Organizational Leadership Scholarship is awarded to a current Master’s or Doctoral student in the School of Organizational Leadership who demonstrates excellence and embodies attributes of the University of the Rockies mission.

 

Applicants must:

 

  • Submit a position statement addressing their commitment to service and articulating how their degree will enhance their effectiveness in their professional role and/or participation in a professional organization or association related to the field of Organizational Leadership; and
  • Submit a letter of recommendation from a University of the Rockies faculty member.

 

Excellence in Psychology Scholarship
The Excellence in Psychology Scholarship is awarded to a current Master’s or Doctoral student in the School of Psychology who demonstrates excellence and embodies attributes of the University of the Rockies’ mission.

 

Applicants must:

 

  • Submit a position statement addressing their commitment to service and articulating how their degree will enhance their effectiveness in their professional role and/or participation in a professional organization or association related to the field of Psychology; and
  • Submit a letter of recommendation from a University of the Rockies faculty member.

 

Excellence in Social, Human and Educational Development Scholarship
The Excellence in Social, Human and Educational Development Scholarship is awarded to a current Master’s or Doctoral student in the School of Social, Human and Educational Development who demonstrates excellence and embodies attributes of the University of the Rockies’ mission.

 

Applicants must:

 

  • Submit a position statement addressing their commitment to service and articulating how their degree will enhance their effectiveness in their professional role and/or participation in a professional organization or association related to the field of Social, Human and Education Development and Services; and
  • Submit a letter of recommendation from a University of the Rockies faculty member.

 

Distinguished Doctoral Dissertation Award (not tuition-based award)
The Distinguished Doctoral Dissertation award was established to honor distinguished scholarship and research at the doctoral level.

Deans and faculty will nominate dissertations that represent original work which makes an unusually significant contribution to the discipline. Both methodological and substantive quality will be judged.

 

The recipient will receive the recognition award at the University of the Rockies commencement ceremony.

 


State Grants

State grants may be available for online students. Please visit the Education Resource Organizations Directory (EROD) at http://wdcrobcolp01.ed.gov/Programs/EROD/org_list.cfm?category_cd=SGT for a list of agencies administering state grants. You may contact these agencies directly for information regarding state grants that may be available.

 


Alumni Tuition Grant

Students who graduate from a University of the Rockies or Ashford University degree program and meet admission requirements to enroll in a new degree program at University of the Rockies are eligible for an Alumni Tuition Grant. The Technology Services Fee for non-term degree programs is considered a one-time fee for University of the Rockies non-term students and will be waived for all University of the Rockies or Ashford University graduates enrolling in other University of the Rockies degree programs.

 

Students who qualify for the Alumni Tuition Grant must successfully complete three attempted courses after matriculation into a graduate degree program to remain eligible for the grant. The tuition grant will then be applied to the student’s account in the amount of tuition charged for the fourth attempted course. Once the grant is applied to the student’s account, a student is not eligible for an additional grant until he/she graduates from another University of the Rockies or Ashford University degree program and meets admissions requirements to enroll in a subsequent degree program.

 


AU Alumni Doctoral Scholarship

Students who graduate from an Ashford University degree program and meet admission requirements to enroll in a new doctoral degree program at University of the Rockies may be eligible for the AU Alumni Doctoral Scholarship. Prospective students will need to complete the AU Alumni Doctoral Scholarship Application and meet the requirements listed in the form.

 

Students awarded this scholarship will receive a waiver of the technology services fee and net tuition costs for ever fourth course. The Technology Services Fee for non-term degree programs is considered a one-time fee and will be waived for Ashford University graduates enrolling in a University of the Rockies Doctoral degree program. Students who qualify for the AU Alumni Doctoral Scholarship must successfully complete three courses to have the scholarship payments applied. In order to maintain eligibility, scholarship recipients must remain continuously enrolled at the University. Please note dissertation courses are not eligible for scholarship.


Tuition Refund Policy

Non-Standard Term Format Tuition Refund Policy

Students who drop or are administratively dropped from courses will have the tuition refunded according to the following schedule based on their last date of attendance. Return of Title IV is based on the length of the payment period and the time the student attended before withdrawing. A student in a non-standard term format program wishing to withdraw from a class or from the University of the Rockies must notify the Registrar’s Office. The refund policy excludes all fees which will remain payable. If a student registers for a course with an associated fee and never attends the course, the fee will be refunded. Federal funds required to be returned as a result of changes in eligibility due to reduced attendance (not a withdrawal from the University) will be the responsibility of the student. Refund requirements designated by certain state agencies, where applicable, may take precedence over the institutional refund policy.

 

Tuition Returned for 4-Credit Courses Refund Percentage
Before the start the 6th hour of class 100%
Before the start of the 12th hour of class 80%
Before the start of the 17th hour of class 60%
Before the start of the 22nd hour of class 35%
Before the start of the 28th hour of class 10%
After the start of the 28th hour of class 0%

 

 

Tuition Returned for 3-Credit Courses Refund Percentage
Before the start the 5th hour of class 100%
Before the start of the 9th hour of class 80%
Before the start of the 13th hour of class 60%
Before the start of the 17th hour of class 35%
Before the start of the 21st hour of class 10%
After the start of the 21st hour of class 0%

 

 

Tuition Returned for 2-Credit Courses Refund Percentage
Before the start the 3rd hour of class 100%
Before the start of the 6th hour of class 80%
Before the start of the 11th hour of class 40%
After the start of the 11th hour of class 0%

 

 

Tuition Returned for 1-Credit Courses Refund Percentage
Before the start of class 100%
Before the start of the 5th hour of class 60%
After the start of the 5th hour of class 0%

 

Tuition Returned for Practicum, Internship, or Dissertation Courses Refund Percentage
Before the start of term 100%
Before the start of the 5th week of the term 60%
After the start of the 5th week of the term 0%

 

Non-Term Format Tuition Refund Policy

Students who drop or are administratively dropped from a course (or the institution) may be eligible for a tuition refund. Return of Title IV is based on the length of the payment period and the time the student attended before withdrawing. A student in a non-term format program should refer to the following schedule or applicable state refund policy for specific information regarding tuition refunds. Students whose last date of attendance (LDA) is during the indicated week will receive the tuition credit indicated. If a non-term student drops on or before the start date of a course, a 100% refund of the total cost of the course will be provided. Fees are nonrefundable unless otherwise noted. Federal funds required to be returned as a result of changes in eligibility due to reduced attendance (not a withdrawal from the University) will be the responsibility of the student.

 

Non-Term Format Tuition Refund Schedule
Weeks in Course Refund % by Course 6 weeks Refund % by Course < 9 weeks
1 100% 100%
2 50% 50%
3 0% 0%
4 0% 0%
5 0% 0%
6 0% 0%
7 n/a 0%
8 n/a 0%
9 n/a 0%

Wisconsin State Refund Policy

The Wisconsin State Refund Policy applies to residents of Wisconsin when students drop or are administratively dropped from a course or the institution, and it is more favorable than the institution’s standard refund policy. Wisconsin residents will receive a full refund of all money paid if the student cancels within a three (3) business-day cancellation period. A Wisconsin student who withdraws or is dismissed after attending at least one (1) class, but before completing 60% of the instruction in the current class, is entitled to a pro rata refund as follows:

 

If Student Drops or Withdraws on Refund Percentage for 6-week Courses*
Day 0-7 100%
Day 8 80%
Day 9-12 70%
Day 13-16 60%
Day 17-20 50%
Day 21-25 40%
Day 26+ 0%
*Refund percentage applied based on last date of attendance (LDA).

 

If Student Drops or Withdraws on Refund Percentage for 9-week Courses*
Day 0-7 100%
Day 8-12 80%
Day 13-18 70%
Day 19-25 60%
Day 26-31 50%
Day 32-37 40%
Day 38+ 0%
*Refund percentage applied based on last date of attendance (LDA).

 

The University will make every effort to refund prepaid amounts for books, supplies, and other charges unless the student has consumed or used those items and the items can no longer be used or sold to new students, or returned to the supplier by the University. The Technology Fee covers access to University systems such as the online classroom, the Student Portal, and other academic resources. The Technology Fee is fully refundable if a student does not attend beyond week 1 of a course. After this time, the fee becomes non-refundable.

 

A student will receive the refund within 40 days of the termination date. If a student withdraws after completing 60% of the instruction, and the withdrawal is due to mitigating circumstances beyond the student’s control, the University will refund a pro rata amount. Please refer to the Tuition Credit Request Policy and Procedure section of this Catalog.

 

A written notice of withdrawal is not required. The University will honor any valid notice of withdrawal within the three (3) business day cancellation period, and within 30 calendar days after dismissal of the student or receipt of notice of withdrawal, shall refund to the student any amounts due and arrange for a termination of the student’s obligation to pay any sum in excess of that permitted under the refund policy. For students receiving funds under Title IV, the school will comply with federal guidelines concerning constructive notice of withdrawal. All or a portion of the refund will be used to pay sponsors furnishing grants, loans, scholarships or other financial aid in conformity with federal and state law. After any disbursement to financial aid sponsors have been made, the student shall receive the balance, if any, of the amount due under the refund policy.

 

For information regarding the return of federal funds policies, please see the Return of Title IV Funds policy in this section of this Catalog. For information regarding the withdrawal policies, please see the Withdrawal from the University policy in the General Academic Policies and Information section in this Catalog.

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