University of the Rockies Catalog - Student Rights and Responsibilities
Students agree to stay informed and abide by University of the Rockies policies as they progress through the program.
When students violate local, state, or federal law(s), they may incur penalties as determined by local, state, or federal authorities. Institutional actions shall not be used to duplicate functions of general laws, but when the violation of the law also adversely affects the orderly operation of the University, the University may enforce its own regulations regardless of any federal, state, or local legal proceedings or dispositions. University action will be initiated only when the institution’s interest as an academic community is clearly involved.
Felonies and Misdemeanors
All students who apply for a program in one of the Mental Healthcare Specializations will undergo a background check. Individuals who have been convicted of a felony or certain misdemeanors, which would preclude them from being licensed and insured to practice in Colorado in one of the Colorado mental health disciplines, as defined by Colorado Regulatory Statutes (CRS), will not be allowed to enroll or remain enrolled in a Mental Healthcare Specialization program.
Effective Communication for Persons with Disabilities
University of the Rockies will provide information to interested persons with disabilities concerning the existence of support services and accommodations to ensure accessible programs, services, and activities of the University. The University will ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently than other individuals because of the absence of auxiliary aids and services. The University will furnish appropriate auxiliary aids and services where necessary to ensure effective communication with individuals with disabilities.
University of the Rockies will provide reasonable accommodation to students with documented disabilities in order to ensure the accessibility of programs, services, and activities of the University. The University requirements for documentation are based upon the Association on Higher Education and Disability (AHEAD) Best Practices: Disability Documentation in Higher Education.
The process for determining accommodations is a collaborative one that may or may not require third-party documentation. The University reserves the right to request a reasonable level of documentation. One or more of the following documentation categories will be considered in the evaluation of student accommodation requests:
1. Primary Documentation: Student’s Self-report
University of the Rockies believes the student is a vital source of information regarding how he or she may be “limited by impairment.*” A student’s narrative of his or her experience of disability, barriers, and effective and ineffective accommodations is an important tool which, when structured by interview or questionnaire and interpreted by professional staff, may be sufficient for establishing disability and a need for accommodation.
2. Secondary Documentation: Observation and Interaction
The impressions and conclusions formed by University of the Rockies disability professionals during interviews and conversations with students or in evaluating the effectiveness of previously implemented or provisional accommodations are important forms of documentation. The University employs qualified and experienced disability professionals who will observe students’ language, performance, and strategies as an appropriate tool in validating student narrative and self-report.
3. Tertiary Documentation: Information From External or Third Parties
Documentation from external sources may include educational or medical records, reports and assessments created by health care providers, school psychologists, teachers, or the educational system. This information is inclusive of documents that reflect education and accommodation history, such as Individual Education Program (IEP), Summary Of Performance (SOP), and teacher observations.** External documentation will vary in its relevance and value depending on the original context, credentials of the evaluator, the level of detail provided, and the comprehensiveness of the narrative.
A note about documentation: These guidelines apply to students taking University of the Rockies classes. Students should be aware that other universities and testing agencies (which administer standardized tests such as the Graduate Record Exam and Law School Admission Test) may require more extensive documentation, and students should check out their requirements well in advance.
*Disability with respect to an individual is defined by the ADA as “(A) a physical or mental impairment that substantially limits one or more of the major life activities, (B) a record of such an impairment or (C) being regarded as having such an impairment...” 42 U.S.C. §12102
**Revisions to Title III regulations provide, “When considering requests for modifications, accommodations, or auxiliary aids or services, the entity gives considerable weight to documentation of past modifications, accommodations, or auxiliary aids or services received in similar testing situations, as well as such modifications, accommodations, or related aids and services provided in response to an Individualized Education Program (IEP) provided under [IDEA] or a plan describing services provided pursuant to section 504 of the Rehabilitation Act of 1973 as amended.” (28 C.F.R. § 36.309(b)(1)(v))
Guidance and Section-by-Section Analysis provides these examples of types of information to consider: “recommendations of qualified professionals familiar with the individual, results of psycho-educational or other professional evaluations, an applicant’s history of diagnosis, participation in a special education program, observations by educators, or the applicant’s past use of testing accommodations.” 28 CFR Part 36 (2010)
AHEAD. (2012). Supporting Accommodation Requests: Guidance on Documentation Practices. Retrieved from http://www.ahead.org/resources/documentation_guidance.
Students who believe they are in need of accommodations should contact the Office of Student Access and Wellness at firstname.lastname@example.org or review general information regarding disability services and accommodations at www.rockies.edu/resources/access_wellness. Students who have a concern about their disability accommodations may contact the Student Access and Wellness Specialist. Formal complaints will be handled in accordance with the University of the Rockies Dispute Resolution Procedure for Student Complaints.
For additional information on Accessibility for Students with Disabilities see the Student Support, Health, and Safety section of this Catalog.
*A “crime of violence,” includes arson, burglary, robbery, criminal homicide (manslaughter by negligence, murder, and non-negligent manslaughter), forcible sex offenses, assault, destruction/damage/vandalism of property and kidnapping/abduction.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by University of the Rockies to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
Personally Identifiable Information
The U.S. Department of Education’s Family Educational Rights and Privacy Act (FERPA) regulations expanded the circumstances under which a student’s education records and personally identifiable information contained in such records (including Social Security Number, grades, or other private information) may be accessed without prior consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (Federal and State Authorities) may allow access to student records and personally identifiable information without prior consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any education program which is defined as any program “that is principally engaged in the provision of education,” such as early childhood education, elementary and secondary education, postsecondary education, special education, career and technical education, adult education, and job training, as well as any program that is administered by an education agency or institution. See 34 CFR § 99.3. Second, Federal and State Authorities may allow access to a student’s education records and personally identifiable information without prior consent to researchers performing certain types of studies, even when the University objects to or does not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive any personally identifiable information, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without prior consent personally identifiable information from a student’s education records, and they may track a student’s participation in education and other programs by linking such personally identifiable information to other personal information about a student that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
All students authorize the University to record and use their names, images, likenesses and voices in all media, for instructional or promotional purposes, unless a written request to withhold directory information is on file in the Registrar’s Office.
Students, faculty, and staff are encouraged to inform the Communications Manager about newsworthy events and developments regarding class and campus events of interest. Students should also contact their advisors regarding newsworthy information.
If the student has an official name change, he or she must complete a Change of Name Request form and provide copies of a Social Security card reflecting the new name, along with supplemental documentation, as outlined on the form, to the Registrar’s Office.
Students are responsible to provide the Registrar’s Office with changes to home, work, email address, phone numbers, or other key information. The student must provide that information to the Registrar’s Office within one week of the change through their Student Portal or email the Registrar’s Office from the student’s current email of record.
Monitoring of Email Communications
The University does not intend to monitor individual electronic mail as a routine matter, but may do so at any time as the University deems necessary for purposes of maintaining the integrity and effective operation of a student email system, once implemented. No facility exists on this system for the sending or receiving of private communications.
The University reserves the right to inspect and disclose the contents of email as follows:
Username and Password Integrity
It is the responsibility of students to protect the usernames and passwords issued to them by University of the Rockies for the purpose of accessing the online classroom, the student portal, academic search engines, or any other activity of the University. The sharing of a personal username and password with an unauthorized person is a Student Community Standards violation, which could result in dismissal from the University.
It is the student’s responsibility to ensure that no confidential client information appears on any recordings other than those authorized in the Rockies Counseling Center or other practicum sites.
*Students who experienced military deployment that resulted in an inability to continue in the course or program are eligible for a tuition credit but should instead complete and submit a Military Course Drop or Incomplete Request.
^For information regarding Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008, please see the General Academic Policies and Information section of this Catalog.
**Immediate family is defined as husband, wife, grandchildren, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, (step/adoptive) child, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, or grandparent. Additional considerations can be made on a case by case basis as determined by the University. Please contact email@example.com for specific consideration.
This is accomplished by requesting a Tuition Credit Request form from the student’s assigned Advisor.
Grades may be appealed based on the student’s perception that any of the following conditions exist:
Students experiencing extreme temporary hardship during the last 33% of a course may request an Incomplete (I) grade through their instructor prior to the course end date. However, there may be extreme circumstances that prohibit a student from making this request prior to the conclusion of a course. To appeal for an “I” grade after the end date of a course, the student must fax or email the written grade appeal with official documentation of the hardship experienced. An Incomplete (I) grade or a Withdraw (W) grade may be approved and applied for the following documented reasons that directly impacted the student’s ability to complete the course requirements or program during the last 33% of the course:
Students who are administratively dropped from a course for not meeting attendance requirements are not eligible to receive an “I” grade. Students who are not able to complete at least 67% of the course prior to requesting an Incomplete grade are also ineligible.
Note: Please refer to the General Academic Policies and Information section in this Catalog for complete details on the Incomplete Grade policy.
^ For information regarding Readmission of Students After Military Service under the Higher Education Opportunity Act of 2008, please see the General Academic Policies and Information section of this Catalog.
*Immediate family is defined as including husband, wife, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, (step/adoptive) mother, (step/adoptive) father, (step/adoptive) brother, (step/adoptive) sister, and (step/adoptive) child. Additional considerations can be made on a case by case basis as determined by the University. Please contact firstname.lastname@example.org for specific consideration.
Grade Appeal Procedure
All grades may be appealed in writing within fourteen (14) calendar days after the grade in dispute is granted, through the following procedure:
Please note that prospective students are required to uphold all relevant student community standards. A prospective student who is found to have violated these standards could be precluded from enrolling in the University of the Rockies.
All students and alumni are expected to make themselves familiar with the Student Community Standards (hereinafter referred to as Standards). Ignorance of these Standards, including behavioral expectations, specific prohibited conduct, or consequences for misconduct is not a defense to, nor grounds for, excusing violations of the Standards. In support of this goal, the University reserves the right to refuse admission to any applicant whose behavior is deemed inappropriate based on communication with University employees. Admissions decisions are final.
The University reserves the right to create, modify, or make changes to the Standards from time to time, as needed, or when necessary in particular circumstances. The Standards may also be extended or amended to apply to new and unanticipated situations that may arise.
The student conduct process at University of the Rockies is not intended to punish students. Rather, it exists to protect the interests of the community and to challenge those whose behavior is not in accordance with the Standards. Sanctions are intended to challenge students’ moral and ethical decision-making and to help them bring their behavior into accord with our community expectations. When a student is unable to adapt his or her behavior to community expectations, the student conduct process may determine that he or she should no longer share in the privilege of participating in this community.
Students should be aware that the student conduct process is quite different from criminal and civil court proceedings. Procedures and rights in student conduct proceedings are conducted with fairness to all, but do not include the same protections of due process afforded by the courts. Fair process, within the context of these Standards, assures written notice and a hearing before an objective decision-maker. It assures that no student will be found in violation of University policy without evidence showing that it is more likely than not that a policy violation occurred, and that any sanction will be proportionate to the severity of the violation.
University of the Rockies students exemplify honesty, integrity and a respect for truth in all of their dealings. Behavior that demonstrates a lapse of integrity includes, but is not limited to:
University of the Rockies students honor and value their community. Behavior that violates this value includes, but is not limited to:
University of the Rockies students exemplify fair treatment of each other in their dealings and interactions. Behavior that violates this value includes, but is not limited to:
University of the Rockies students show respect for each other, for property, and for the community. Behavior that violates this value includes, but is not limited to:
Violence between those in an intimate relationship to each other, including:
o sexual harassment
o sexual assault
o sexual violence
o sexual exploitation
University of the Rockies students are given and accept a high level of responsibility as role models. Behavior that violates this value includes, but is not limited to:
Written communication is an extremely important factor in an online community. The ability to communicate clearly and effectively is crucial to the success of all online learning programs. Professional language relevant to the course content should be used in the online discussion postings. Students are expected to follow the rules of Netiquette, as posted in their online courses. The following behaviors are disruptive to the online learning environment and will not be tolerated.
Flaming: Flaming is the term used for behaving disrespectfully to others online. This behavior includes, but is not limited to, mocking, shouting, cursing, humiliating, and discriminating against someone in the online environment.
Disrespect: Impolite and impertinent behavior such as putting down or cursing at the instructor or any student in an online classroom will not be tolerated.
Offensiveness: An online classroom is not the place for graphic terminology, sexual discussions, swearing, or any pornographic resources. Inappropriate language and materials of this nature are inexcusable and constitute unacceptable behavior.
Discrimination: Derogatory statements based upon an individual’s actual or perceived race, color, creed, national or ethnic origin, religion, sex, pregnancy, childbirth and related medical conditions, marital status, medical condition, service in the uniformed services, political activities and affiliations, age, disability, sexual orientation, gender identity, veteran status, or any other consideration made unlawful by federal, state, or local laws that is sufficiently serious that it interferes with or limits a student’s ability to participate in or benefit from the University’s educational program.
Solicitation: It is against policy and inappropriate for students to use the communication channels within the online learning platform to solicit other users for personal or professional reasons. Students may not send emails to classmates or post messages that attempt to sell products, promote business, or solicit employees.
Considerate: Students should treat each other with respect and should take time to read and respond to each other in such a way that a learning environment can continue to develop. Students should format postings so that everyone can learn from an individual’s knowledge, skills, and abilities.
Encouraging: Not everyone has had previous online experience. Some students may spend more time observing (reading other students’ postings, remaining invisible for some time) than others. Notice the habits of other students and classmates and provide encouragement for creative and critical conversation.
Helpful: Even a well-presented course can create some confusion. It is very easy to lose a place or miss reading information on certain links or pages. When other students are lost, offer a helping hand by pointing them in the right online direction so they can regain their confidence in online learning.
Aware: Be aware that the written word is the only form of communication in an asynchronous learning environment. Use words carefully. If a comment could possibly be interpreted as insulting, disrespectful, discriminating, mocking, or rude, students should choose other wording.
The following behaviors should be avoided:
Shouting: Using all capital letters when communicating in an online environment is known as shouting. This usage is considered a rude method of communicating. Avoid using all capital letters in online communications.
Impatience: Once a student has posted a question or concern to his or her instructor, the student should please wait patiently for a reply.
Misuse of Technology Resources
University technology resources are to be used to advance the University’s mission of education, scholarship, and service. Students may use these resources for purposes related to their studies or research or other University-sanctioned activities. These resources include, but are not limited to, hardware (including telephones, computers, and traditional media equipment) either owned or leased by the University, software, and consulting time (and expertise) of the Business Technology Services or other University technology support staff. The use of technology resources provided by the University for commercial or other purposes not directly related to study, research, or University-sanctioned activities should be considered as secondary activities (i.e., personal or otherwise). Should such secondary activity in any way interfere with primary activities, the secondary activity must be terminated immediately.
Many of the University’s technology resources are shared among the entire University community. The use of these resources will not violate law or the rights of others. Prohibited activities include, but are not limited to:
Students are expected to abide by all federal, state, and local laws prohibiting illegal gambling, including online gaming. Gambling for money or other things of value on campus/site or at University-sponsored activities is prohibited except as permitted by law.
Such prohibited activity includes, but is not limited to:
All acts of hazing by any individual student or University-registered student club or organization and any of its members or alumni are prohibited. Students are entitled to be treated with consideration and respect, and no individual may perform an act that is likely to cause physical or psychological harm or social ostracism to any other person within the University community.
Any misrepresentation, theft, or misuse of a person’s identity for any improper purpose, including, but not limited to, obtaining federal financial aid, other financial gain, or obtaining access to confidential information. Identity theft is not only a violation of University policy and the Standards, but may also constitute a criminal offense under federal and state law. University of the Rockies recognizes the importance of protecting student privacy and reserves the right to request documentation to establish or verify any student’s identity at any time, for administrative and/or compliance purposes. Students are expected to provide such documentation. Students may be placed on Administrative Leave for failure to provide documentation requested by University officials for the purpose of authenticating a student’s identity. The University may also deny or rescind admission to any student for failure to authenticate his or her identity, or for engaging in identity theft.
Prescription Drug Policy
The distribution, sale to others, or use of prescription medication for other than its prescribed use by the individual for whom it was prescribed is a violation of University policy and state law.
• Reprimand or disciplinary warning;
• Conduct probation;
• Completion of non-degree remediation course or program;
• Removal from course;
• Restitution - compensation for loss, damage, or injury;
• Emergency Administrative Leave;
• Suspension (not to exceed one year);
• Expulsion; or
• Rescindment of degree.
Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under Section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.
Students who are found to have participated in the unauthorized distribution of copyrighted material and/or other forms of copyright infringement will be subject to an appropriate consequence in accordance with the Student Community Standards found in this Catalog.
Both the Recording Industry Association of America (RIAA) and the Motion Picture Association of America (MPAA) maintain a list of legal alternatives for downloading. Please visit http://www.whymusicmatters.com or http://www.mpaa.org for more information.
When members of groups, individuals acting in collusion, or members of an organization act in concert in violation of this policy, they may be held accountable as a group. To prevent fraud, the Director of Student Affairs may, in lieu of Student Community Standard proceedings, impose individual and/or group sanctions up to and including immediate expulsion from the University, subject to appeal, upon a determination of student involvement in such behavior. Determinations will be made with respect to the involvement of each accused individual. In most circumstances, University of the Rockies will treat attempts to commit any of the violations listed previously as if those attempts had been completed.
The Standards may be applied to conduct that takes place during the time a person is enrolled as a student, including during breaks between terms and approved breaks in attendance or any involuntary leave. Further, the Standards apply to guests of community members, whose hosts may be held accountable for the misconduct of their guests. Visitors to and guests of University of the Rockies are also protected by the Standards, and may initiate complaints for violations of the Standards committed by members of the University of the Rockies community against them. University of the Rockies may also extend its jurisdiction to misconduct that occurs prior to, but is not reported until after the graduation of the offending student. There is no time limit on reporting violations of the Student Community Standards.
However, the longer someone waits to report an offense, the harder it becomes for University of the Rockies to obtain information and witness statements, and to make a determination regarding alleged violations. Those who are aware of misconduct are encouraged to report it as quickly as possible to appropriate university officials at email@example.com.
When a student is accused, arrested, charged, or indicted for a violent or drug-related off-campus/off-site crime, the University may elect to take action against that student for violation of the Standards, which incorporates violation of local, state, and federal laws as code infractions.
When it has reasonable cause to separate a student from the community, the University may separate a student via the Emergency Administrative Leave policy pending the scheduling of a hearing for violation of the Student Community Standards. The University reserves the right to exercise its authority of Emergency Administrative Leave upon notification that a student is facing criminal investigation and/or charges. The University will permit a student who receives Emergency Administrative Leave to request a meeting to show cause as to why an Emergency Administrative Leave is not merited. Regardless of the outcome of this meeting, the University may still proceed with the scheduling of a(n) online/campus/site hearing.
When criminal charges are pending, the University may be delayed or prevented from conducting its own investigation, and moving forward with a hearing. In such cases, the University will delay its hearing until such time as it can conduct an internal investigation, or obtain from law enforcement sufficient information upon which to proceed.
In most circumstances, University of the Rockies will treat attempts to commit any of the violations listed in the Standards as if those attempts had been completed.
University as Complainant
As necessary, University of the Rockies reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the victim of misconduct.
University of the Rockies will not tolerate intentional false reporting of incidents. To make an intentionally false report of any policy violation is a violation of the Standards and may also violate state criminal statutes and civil defamation laws.
When members of groups, individuals acting collusively, or members of an organization act in concert in violation of any policy, they may be held accountable as a group, and a hearing may proceed against the group as joint accused students, or individually, at the discretion of the University.
Immunity for Victims
University of the Rockies encourages the reporting of Student Community Standards violations and crimes by victims. Sometimes, victims are hesitant to report to University officials because they fear that they themselves may be accused of policy violations. It is in the best interests of this community that as many victims as possible choose to report to University officials. To encourage reporting, University of the Rockies pursues a policy of offering victims of crimes amnesty from policy violations related to the incident.
The welfare of students in the University community is of paramount importance. At times, students on and off-campus/off-site may need assistance. University of the Rockies encourages students to offer help and assistance to others in need. Sometimes, students are hesitant to offer assistance to others, for fear that they may get themselves in trouble. University of the Rockies pursues a policy of immunity for students who offer help to others in need for any minor violations the Good Samaritan was involved in at the time.
Notification of Outcomes
The outcome of a Student Community Standards hearing is part of the education record of any student personally identified, and is protected from release under the Family Educational Rights and Privacy Act (FERPA), a federal law. However, University of the Rockies observes the following legal exceptions:
It has become common for students accused of policy violations to try to defend their actions with excuses, such as prescription drug interactions, self-defense, alcohol, etc. Defending actions is admitting to a policy violation. While a student’s defense will not excuse his or her actions, University of the Rockies will take the legitimacy of his or her defense into consideration in addressing the proper sanction.
Guidelines for University of the Rockies’ students include, without limitation:
The University is not responsible for monitoring or pre-screening content posted on its social media sites. Nonetheless, the University reserves the right to monitor and remove, without notice, any content that the University determines to be harmful, harassing, offensive, commercial in nature, or otherwise illegal or inappropriate in violation of law or this policy. Further, the University reserves the right, under circumstances it deems appropriate and subject to applicable laws or this policy, to take action, up to and including expulsion from the University, if and when such information is brought to the attention of University officials.
Faculty, students, and staff may contact the office Institutional Effectiveness and Planning at firstname.lastname@example.org to report any potential violations of this policy.
Faculty, staff, administrators, and students are required to report a crime, of which they become aware, immediately to the local authorities and to the Student Affairs Specialist (Colorado Springs Campus), or Director of Student Affairs or Student Affairs Specialist (Denver Instructional Site). If the Student Affairs Specialist/Director of Student Affairs is unavailable, the crime should be reported to a member of the faculty or staff, Facilities Coordinator, or the University Registrar. This information will be then be provided to the Student Affairs Specialist/Director of Student Affairs, who will then complete an Incident Report. A copy of the Incident Report will be provided to the Director of Student Affairs (as applicable).
Colorado Springs Campus: Phone: 866.621.0124;
Fax: 888.374.8426; Address: 555 East Pikes Peak Avenue,
Ste. 108, Colorado Springs, CO 80903;
Denver Instructional Site:
Phone: 303.446.5867; Fax: 855.845.8764;
Address: 1201 16th Street, Ste. 200, Denver, CO 80202.
In addition, because University of the Rockies operates an urban campus without campus police in Colorado Springs, University of the Rockies will file a report of any crime with the Colorado Springs Police Department or other appropriate law enforcement agencies. (It should be noted that the Colorado Springs Police Department maintains an office on the University of the Rockies’ campus and can be contacted in case of an emergency or the intervention of a criminal activity.)
Also, University of the Rockies will report any crime occurring at the Denver Instructional Site with the Denver police department or other appropriate law enforcement agencies. (It should be noted that the Denver Instructional Site employs Security Guards who can be contacted in the case of an emergency).
Under certain conditions, licensed mental health professionals employed by the University and the practicum students they supervise at the Rockies Counseling Center, are exempt from these reporting requirements. Under Colorado state law, mental health professionals have an obligation to maintain the confidentiality of information they receive from their clients and protect privileged communications with their clients (CRS 12-43-218). With certain exceptions, this duty to maintain patient privacy takes precedence over the duty to report a crime. See CRS 13-21-117, CRS 12-43-218 and CRS 13-90-107(1)(g) for additional information concerning when a mental health professional is required to report a crime or otherwise disclose confidential information received from a client. (Note: for the safety of students and their clients, practicum students are not to see clients in the Rockies Counseling Center if there is not a licensed psychologist in the building.)
University of the Rockies does not have any policies or procedures that allow victims or witnesses to report crimes on a voluntary, confidential basis to University administrators. In addition, the University does not employ professional counselors or pastoral (faith-based) counselors for student or faculty/staff utilization, nor does it have a policy that encourages pastoral counselors and professional counselors to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics. Students/employees may anonymously report a crime directly to the local police or through other anonymous crime reporting mechanisms such as Crime Stoppers to comply with Colorado’s Duty to Report law.
All Incident Reports, including those submitted by Rockies Counseling Center staff and patients, are forwarded to the Student Affairs Specialist/Director of Student Affairs for review and potential action if there is a breach of Student Community Standards and violations of law will be referred to law enforcement agencies. When a potentially dangerous threat to the University community arises, timely reports or warnings will be issued as set forth in the University of the Rockies Campus Security and Safety Reports located on the University of the Rockies website at http://www.rockies.edu/Rockies_CampusSafetyandSecurityReport.pdf.
University of the Rockies students and alumni are expected to conduct themselves as responsible adults who are worthy of the profession they pursue. University of the Rockies is a community of learners and scholars. As such, all students and alumni are responsible for doing their own work and participating in this community with a sense of academic integrity. Academic dishonesty of any kind, including plagiarism, falsification of data, cheating, or submitting the same work in more than one course without obtaining both faculty members’ approval in advance, will not be tolerated by the University and may be grounds for dismissal from the University.
Cheating includes unauthorized copying from the work of another student, with or without that student’s consent, using notes or other unauthorized material during a test period, and giving or receiving assistance from another when it is expected the student will perform his or her own work. Cheating also includes the unauthorized possession, attempt to possess, distribution, or attempt to distribute examinations or examination questions.
Deceitful Statements of Academic Achievements/Attainments
Cheating or furnishing fabricated or false information to University of Rockies’ officials and/or faculty (such as lying to effect a grade change) or to the general public (such as falsifying information on a resume) are also acts of academic dishonesty prohibited by the Student Community Standards.
Facilitating Academic Dishonesty
Intentionally or knowingly helping or attempting to help another to commit a violation of academic integrity.
Falsifying data to show either the process or the product of scholarly examination to be different from what actually occurred is also considered dishonest. This includes falsely reporting attendance or participation in any field work experience. Students may not submit work done in one course to satisfy the requirements of another course, unless both instructors agree beforehand.
Forged or Altered Documents
Forged or altered documents may not be presented for any purpose. This includes transcripts, withdrawal forms, petitions, or any academic form that has been falsified or on which the signature of a member of the faculty or administration, or anyone else’s signature, has been forged or altered.
Unapproved research is any research that is undertaken without approval by the University or the Institutional Review Board (IRB), including any solicitation of or interaction with human subjects or accessing any data. In the case of dissertation research, unapproved dissertation research is any research that is started before officially enrolling in dissertation course work, any research for which the Research Review Board (RRB) has not approved the dissertation proposal, and for which the Institutional Review Board has not approved the IRB request. Conducting dissertation research without RRB/IRB approval is an Academic Integrity violation and could result in sanctions.
Students agree to produce all the work assigned in every course as their individual work, unless collaboration is required or expressly permitted by the instructor. Plagiarism includes the use of the student’s own previously published work (in whole or in part) or work previously submitted (in whole or in part) in any course, including within the same course, without proper citation in accordance with the guidelines set forth in the Sixth Edition Publication Manual of the American Psychological Association.
Students must obtain specific, written permission from their instructor(s), prior to the inclusion in course assignments, to submit work the student previously submitted (in the same course or any other course) or work the student previously published, in whole or in part.
Students will avoid all forms of plagiarism and will not submit as their own work material obtained from persons (with or without that person’s knowledge), or from other sources such as term paper companies or the Internet. Students will give credit (proper APA citations) for all the sources of their ideas, whether written or oral, formal or informal, published or unpublished. Plagiarism may be grounds for dismissal from the University.
Avoiding Plagiarism: Address any questions regarding plagiarism to the course instructor. Students should be aware that University of the Rockies’ instructors utilize anti-plagiarism resources to determine the originality of submitted written work. These tools compare students’ work with texts available in internal databases and through Internet searches.
Students who commit Academic Integrity violations -- other than plagiarism cases, which are referred to the Office of Academic Resolutions -- will be referred by faculty and staff to the Office of Student Affairs to review for the possibility of sanctioning. Formal notice will be provided to the student of the allegations of the offense, as well as any resulting consequences deemed appropriate by the University outside of the classroom environment. The student may be asked to meet for either an informal hearing or a formal hearing.
The formal conduct hearing process is outlined under Student Community Standards Disciplinary Processes. Students may appeal disciplinary decisions regarding academic dishonesty through the Grade Appeal process. Students may appeal disciplinary actions of the SCSC as per the process outlined in this Catalog.
A misconduct violation (or violations) committed by a student will remain on the student’s conduct record throughout the student’s academic career at University of the Rockies, and may be considered in the disciplinary process for other violations.
Academic Integrity Violations and Alumni
University of the Rockies may also extend its jurisdiction to misconduct that occurs prior to, but is not reported until after the graduation of the offending student. There is no time limit on reporting violations to the Academic Integrity Policy. Alumni who commit Academic Integrity violations, including plagiarism, will be referred to the Office of Student Affairs to review for the possibility of sanctioning. The alumni/ae may be asked to meet for either an informal hearing or a formal hearing.
Acts of Plagiarism
First and second violations: For the first confirmed offense of academic dishonesty reported to the University, the University, through the Office of Academic Resolutions, will provide the student instructive resources for assisting the student to avoid plagiarism; acknowledgement of fault and of the resources by the student should be provided to the Academic Resolutions Administrator (ARA). The consequence for the second confirmed offense of academic dishonesty includes, but is not limited to: successfully completing an American Psychological Association (APA) publication style instruction course, writing an essay demonstrating APA style competency, or similar disciplinary exercise as provided by the ARA.
Third violation: Third confirmed violations will be referred to the Student Affairs department for a formal hearing by the Student Community Standards Committee (SCSC). After review and confirmation by the SCSC, the student may be failed for the course in which the violation occurred and suspended from the University for one year.
Fourth violation: Fourth confirmed violations will be referred to the Student Affairs department for a formal hearing by the SCSC. After review and confirmation by the SCSC, the student may be expelled, permanently separated, from the University.
The formal conduct hearing process is outlined under Student Community Standards Disciplinary Processes. Students may appeal disciplinary decisions regarding academic dishonesty through the Grade Appeal process. Students may appeal disciplinary actions of the SCSC as per the process outlined in this Catalog.
Plagiarism in the Comprehensive Examination
Plagiarism, or unauthorized collaboration of any sort with other individuals, will result in automatic failure of the Comprehensive Exam. If the student is eligible to retake the Comprehensive Exam, the student will be required to successfully complete a plagiarism remediation course before being permitted to retake the Comprehensive Exam.
Plagiarism in Dissertation
The University requires that all dissertations be submitted for similarity review through Turnitin for the purpose of detecting plagiarism prior to the defense. The University further requires that the student’s Dissertation Chair certify that the dissertation has been submitted through Turnitin.
If plagiarism is discovered after a doctoral student’s dissertation has been submitted for final examination, or after the student’s program has been completed, the alleged plagiarism must be immediately reported to the Provost. The Provost (or designated Dean) will collaborate with the Student Affairs department to determine an appropriate course of action.
Turnitin is available to students as a Learning Resource in the online classroom.
Notice of Complaint
Once a determination is made that reasonable cause exists for the Director of Student Affairs, Student Affairs Specialist, or designee to process a complaint, notice will be given to the accused student or alumnus. Notice will be in writing, and may be delivered in person during a meeting with the Director of Student Affairs, Student Affairs Specialist, or designee or via email. Email is considered an official form of University-related communication. Once emailed, such notice will be presumptively delivered when an email is sent.
The letter of notice will state briefly a description of the incident alleged, as well as stating all policies the accused student or alumnus is alleged to have violated and the possible consequences if the accused student or alumnus is found in violation. The letter of notice will direct the accused student or alumnus to contact the Director of Student Affairs, Student Affairs Specialist, or designee within two business (Monday thru Friday) days of receipt to respond to the complaint.
The failure of a student or alumnus to acknowledge the notice within two (2) business days may result in an administrative hold on the student’s account or the alumnus’ privileges. This administrative hold will remove the student from all future scheduled courses. The hold will not be lifted until the student participates in determined informal or formal hearings and the Student Community Standards Procedures for the student are closed.
A meeting (in person or by phone) with the Director of Student Affairs, Student Affairs Specialist, or designee will be arranged to explain the nature of the complaint and the conduct process. Within the two business day (Monday thru Friday) period, the accused student or alumnus must schedule this meeting, and at that time or before, indicate in writing to the Director of Student Affairs, Student Affairs Specialist, or designee whether he or she admits or denies the allegations of the complaint. If the accused student or alumnus admits the violation(s), the Director of Student Affairs, Student Affairs Specialist, or designee will impose appropriate sanctions. Such a disposition will be final and there will be no subsequent proceedings, unless the sanctions include suspension or expulsion. In that case, the accused may request a hearing by the Student Community Standards Committee on the issue of sanctions, only.
If the student or alumnus denies the violation(s), the complaint will be referred for a hearing. Minor complaints will be referred for an informal hearing, and more serious complaints will be referred to the Student Community Standards Committee (see the following for details on the proceedings of this committee). The Director of Student Affairs, Student Affairs Specialist, or designee has discretion to determine the severity of the alleged violation(s), and whether informal or formal hearing procedures will apply. Generally, any misconduct that will result in less than separation is considered minor, and any misconduct that is likely to result in suspension or expulsion is eligible for referral to the Student Community Standards Committee.
Decisions made by the Student Community Standards Committee, the Director of Student Affairs, Student Affairs Specialist, or designee will be final, and sanctions implemented, pending the normal appeal process. The Director of Student Affairs, Student Affairs Specialist, or designee has the authority to stay implementation of sanctions pending the appeal, at his or her discretion.
Informal Hearings Procedures
For hearing procedures relating to matters involving sexual misconduct or other sensitive issues, please see the Special Procedural Provisions for Sexual Misconduct Sanction Hearings section of this Catalog.
When a student or alumnus denies a minor violation of the Student Community Standards, the Director of Student Affairs or designee will upon receipt of a written denial from the accused student or alumnus, schedule a hearing.
Informal hearings will be heard by the Director of Student Affairs or designee.
Written notice of the time, date and location of the hearing will be sent to the accused student or alumnus at least seven business days prior to the hearing date. The accused student or alumnus may additionally be notified in person, by telephone, or by email. Students or alumni may waive the seven day notice requirement if they prefer an expedited hearing.
If a student or alumnus fails to respond to the notice from the Director of Student Affairs or designee within seven days, the hearing will proceed as scheduled, and the Director of Student Affairs or designee will make a determination on the basis of the evidence available at the hearing. If appropriate, sanctions will be implemented. A student or alumnus may not avoid the impositions of sanctions by withdrawing with conduct charges pending. The hearing will still proceed, and any finding of violation will result in a “WU” grade and other appropriate transcript notations.
At least forty-eight hours before any scheduled hearing, the following will occur:
The accused student or alumnus will deliver to the Director of Student Affairs or designee a written response to the complaint;
The accused student or alumnus will deliver to Director of Student Affairs or designee a written list of all witnesses the accused student wants the University to call on his or her behalf at the hearing, giving the full contact information of any such witness, if known.
At the hearing, witnesses and admissibility of information will be determined at the discretion of the Director of Student Affairs or designee. The hearing will consist mainly of informal questioning and discussion of the alleged incident.
After the hearing, the Director of Student Affairs or designee will deliberate and determine whether it is more likely than not that the student or alumnus has violated the Student Community Standards. Once a finding is determined, if that finding is that of a policy violation, the Director of Student Affairs or designee will determine an appropriate sanction. The Director of Student Affairs or designee will prepare a written finding, which will be shared with the accused student or alumnus no later than two (2) business days following the hearing.
Formal Hearing Procedures
For hearing procedures relating to matters involving sexual misconduct or other sensitive issues, please see the Special Procedural Provisions for Sexual Misconduct Sanction Hearings section of this Catalog.
Written notice of the time, date and location of the hearing will be sent to all parties to the complaint, who may additionally be notified in person, by telephone, or by email.
In any joint hearing, separate determinations will be made as to the responsibility of each student or alumnus accused. The Student Community Standards Committee may elect to separate hearings that have been referred jointly, in its discretion and in consultation with the Director of Student Affairs or Student Affairs Specialist.
The Director of Student Affairs, Student Affairs Specialist, or designee will name a Student Community Standards Committee to conduct a formal hearing to review complaints forwarded to it by the Director of Student Affairs or designee. The Student Community Standards Committee will consist of three (3) members selected by the Director of Student Affairs or Student Affairs Specialist, two of which will be from the faculty and/or administration, and one of which may be from the student body. The remaining member may be either faculty, staff, or one of both categories. The Committee will select its own chairman, vice-chairman, and secretary from among its members for each hearing by majority vote of those present. Committee members will serve without compensation. At any hearing before the committee, at least three (3) members will be present to constitute a quorum in order to transact the business of the Committee. Any member of such Committee directly involved in the outcome of a hearing, or who believes he or she has a conflict of interest rendering him or her incapable of making an impartial decision will disqualify himself or herself from that hearing and the Director of Student Affairs will appoint a person to take his or her place at that hearing.
Once a student or alumnus responds to an alleged violation, he or she will be given a minimum of seven (7) days to prepare for a hearing. Students or alumni may request to waive the seven (7) day preparation requirement if they prefer an expedited hearing.
At least forty-eight (48) hours before any scheduled hearing, the following will occur:
The Committee will consider all information that is relevant and credible. The Committee may in its discretion limit or bar character witnesses. Any questions of the admissibility of information will be determined by the Chair. The past sexual history or sexual character of a party will not be admissible by the other party in hearings unless such information is determined to be highly relevant by the Chair. All such information sought to be admitted will be presumed irrelevant, and any request to overcome this presumption by the parties must be included in the complaint/response or a subsequent written request, and must be reviewed in advance of the hearing by the Director of Student Affairs or designee. While previous conduct violations by the accused student or alumnus are not generally admissible as information about the present alleged violation, the Director of Student Affairs or designee may supply previous complaint information to the Committee, or may consider it himself or herself if he or she is hearing the complaint, only if:
Record of Proceeding
Proceedings before the Student Community Standards Committee will be recorded. A tape recording of the proceedings will be sufficient. In the event a transcript of the proceedings is requested, the person so requiring will pay the cost of reproduction.
After a Student Community Standards Committee hearing, the Committee will deliberate and determine by majority vote whether it is more likely than not that the student or alumnus has violated the Student Community Standards. The Director of Student Affairs, Student Affairs Specialist, or designee will be present and available as a resource during all deliberations. Once a finding is determined, if that finding is that of a policy violation, the Student Community Standards Committee will determine an appropriate sanction.
The Director of Student Affairs, Student Affairs Specialist, or designee is responsible for informing the Student Community Standards Committee of applicable precedent and any previous conduct violations by the accused student. The Chair will prepare a written deliberation report to the Director of Student Affairs, Student Affairs Specialist, or designee detailing the finding, how each body member voted, the information cited by the body in support of its finding, and any information that the body excluded from its consideration, and why.
This report should conclude with any recommended sanctions. This report must be submitted to the Director of Student Affairs, Student Affairs Specialist, or designee within 48 hours after the end of deliberations.
The Director of Student Affairs will implement the final determination and inform the parties within seven (7) days after the hearing.
Disciplinary Warning: A notice in writing to the student or alumnus that the student is violating or has violated institutional policies. The letter informs the student or alumnus that continued misconduct will result in further disciplinary action.
Loss of Privileges: A denial of specified privileges for a definite period of time. Privileges that may be lost include, but are not limited to, the following:
Suspension: Separation of the student from campus/site, classes, and all privileges for a definite period of time, after which the student is eligible to return.
The offender may not be on campus/site at any time or participate in University classes except to come to the Administration Building for matters directly related to the suspension.
In cases where suspension prevents course work, the student will receive a “W” grade. Tuition and fees will be refunded as per applicable tuition refund policies outlined in Tuition, Fees, and Financial Aid section of this Catalog. Any conditions for readmission will be stated in the order of suspension.
Expulsion: With approval from the Vice Provost, permanent separation of the student from the University. Tuition and fees will be refunded as per applicable refund policies outlined in the Tuition, Fees, and Financial Aid section of this Catalog. The student is barred from being present on campus/site and at University-sponsored events.
The following sanctions may be imposed upon groups or organizations:
Rescindment of Degree: With approval from the President, a University of the Rockies degree may be rescinded when there is clear and convincing evidence that one of the following has occurred:
To appeal from a Student Community Standards Committee Hearing:
Every opportunity should be taken to return the complaint to the Student Community Standards Committee for reconsideration, where possible. On appeal by any party to the complaint, the Provost or the Student Community Standards Committee (by majority vote) may support or change a decision, increase, decrease or modify a sanction. An appeal is not a rehearing, though witnesses may be called or parties questioned as necessary. The reviewing body will be deferential to the original decision maker, making changes to the finding only where there is clear error and to the sanction only if a compelling justification to do so exists.
During Emergency Administrative Leave, the University administration will conduct a timely investigation. Students will remain on an administrative leave no more than 14 days from the student’s last date of attendance. Within that 14-day period, the University administration will follow University procedures for administration of the Student Community Standards and render a decision as to any change in status and/or and sanctions to be imposed by University of the Rockies. Students on Emergency Administrative Leave are not permitted to return to campus/site or to participate in University classes or events.
More than one of the sanctions listed previously may be imposed for any single violation.
Special Procedural Provisions for Sexual Misconduct and Other Sensitive Issues
Advisor/Advocate/Presence of Others: All parties to sexual misconduct complaints have the right to an advisor/advocate from the community. Any advisors from outside the community must be pre-approved by the Director of Student Affairs. The accuser and the accused are entitled to the same opportunity to have other persons present during a disciplinary hearing, who may not be advisors or advocates.
Amnesty Policy: University of the Rockies encourages the reporting of crimes by victims. Sometimes, victims are hesitant to report to University officials because they fear that they themselves may be accused of policy violations. It is in the best interests of this community that as many victims as possible choose to report to University officials. To encourage reporting, University of the Rockies pursues a policy of offering victims of crimes immunity from policy violations related to the incident.
Attempted Violations: In most circumstances, University of the Rockies will treat attempts to commit any of the violations listed in the Standards as if those attempts had been completed.
False Reporting: University of the Rockies will not tolerate intentional false reporting of incidents. It is a violation of the Standards to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.
Group Action: When members of groups, individuals acting collusively, or members of an organization act in concert in violation of any policy, they may be held accountable as a group, and a hearing may proceed against the group as joint accused students.
List of Witnesses and Copies of Documentary Evidence: University procedures call for an exchange of information between the parties in advance of the hearing, including an exchange of the complaint and answer, witness lists, and other written statements that may be available.
No-Contact Order: Students are entitled to seek a no-contact order that imposes reasonable restrictions on student contact during and potentially after campus/site conduct proceedings are in progress.
Notice of When Complaint Delivered to Accused Student: Complainants are notified as to when notice of the complaint is delivered to the accused student, so as to protect themselves from potential retaliation.
Right to a Closed Hearing: In sensitive issues, such as stalking, violence, and sexual misconduct, all hearings will be closed to the public, and only those who have a legitimate reason to be present will be permitted to be present.
Right to Advance Notice of Board Composition and Right to Challenge: All parties to the complaint will receive advance notice of who will serve on the conduct board or panel and will be given the right to challenge any member of the basis of actual bias. Any challenge will be decided by the Director of Student Affairs.
Right to a Prompt Process and Hearing: Sexual misconduct complaints are fast-tracked to ensure that University of the Rockies provides a prompt response.
Right to be Informed of Appeal Status: The parties will be informed by the Office of the Director of Student Affairs if any of the parties to the complaint requests an appeal.
Right to be Present for Entire Proceeding: Each party has the right to be present for all testimony and questioning. Only deliberation is conducted in closed-session without the parties present. If findings and sanctions are presented orally at the end of the hearing, the complainant is permitted to be present.
Right to Know Outcome and Sanctions: Whether in writing or informed orally, the complainant and the accuser have the right to know the outcome and sanctions of the hearing.
Right to Present Own Complaint or Use Proxy: The alleged victim has the right to present his or her own complaint if he or she wants to, or to ask the University to stand as complainant in his or her place.
Separate Testimony Options: Any complainant can request to give his or her testimony via alternate means to being in the physical presence of the person he or she has accused. Screens and closed-circuit broadcasts may be permitted, but not to the disadvantage of the accused student.
Sexual History/Character: All parties to a complaint have a right not to face questions or discussion of their sexual history or character unless the hearing chair or administrative hearing officer determines that such information is highly relevant to determining whether the policy has been violated.
University as Complainant: As necessary, University of the Rockies reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the victim of misconduct.
In any complaint where there is a finding of violation of the sexual misconduct policy, the sanctioning, in addition to standard sanctioning principles, will be guided by the following goals to:
Grounds for Involuntary Leave
A student may be subjected to Involuntary Leave if there is evidence that the student’s continued attendance presents an unreasonable risk of harm to themselves or to members of the University community. The leave will endure for a pre-determined period, or until the student no longer poses an unreasonable risk of harm, at which time the leave will end and the student will be reinstated. Grounds for Involuntary Leave include:
When the Director of Student Affairs, Student Affairs Specialist, or designee receives credible information regarding a student’s behavior, statements, or actions, that may constitute grounds for Involuntary Leave, the Director of Student Affairs, Student Affairs Specialist, or designee will meet with the student to review the reported behavior, actions, and or statements. If the Director of Student Affairs, Student Affairs Specialist, or designee has a reasonable basis to believe that the student meets the criteria for Involuntary Leave, he or she may take any of the following actions:
In situations where a mandatory evaluation by a professional is expected, the student will be required to sign written authorization to allow for the exchange of relevant information between the University and the evaluating professional. Failure to cooperate with the evaluation or sign the written authorization may result in a referral to the student conduct process. The professional making the evaluation shall assess the student’s ability to safely participate in the University community. The assessment shall include a determination of:
If the evaluation results in a determination that the student’s continued attendance poses no significant threat to the health and safety of the University community, the University shall take no further action under the Involuntary Leave policy.
If the evaluation results in a determination that the continued attendance of the student presents a significant threat to the health and safety of any member(s) of the University community, the University may refer the matter to the Office of Student Affairs and/or will conduct an Involuntarily Leave hearing to make an individualized and objective assessment of the student’s ability to safely participate in the University’s educational program. The assessment will include a determination of the severity of risk posed by the student to the health and safety of members of the University community, the probability that potential harm may occur, and whether reasonable modifications of policies, practices, and procedures will sufficiently mitigate the risk. The student may provide evidence showing he or she should not be placed on Involuntary Leave. If the hearing determines there is an unreasonable risk based on a high probability of substantial harm to members of the University community, the student will be placed on leave from the University.
During the period of either Emergency Administrative Leave or during a time period of Involuntary Leave after assessment, the student is not permitted to participate in University courses or events, or be present in any University facility or on any campus/site, except by the express permission of the Director of Student Affairs, or designee. Appeals of an Involuntary Leave will be handled in accordance with the University of the Rockies Dispute Resolution Procedure for Student Complaints.
Consequences to Course Grades and Tuition or Other Fee Charges
If the Involuntary Leave policy is invoked, the student will receive “W” grades (withdraw grades) in all courses in which he or she is currently enrolled, and will be considered eligible for a tuition credit upon re-enrollment. Regular tuition charges and other applicable fees will be refunded per the Tuition Refund Policy outlined in the Tuition, Fees, and Financial Aid section of this Catalog, based on the student’s last date of attendance.
Appeal of Involuntary Leave after Evaluation or Emergency Administrative Leave
In situations where a student is involuntarily withdrawn as a result of either an Emergency Administrative Leave or as an action determined appropriate from the results of the assessment, a student shall be informed of his or her right to appeal the University’s decision regarding the Involuntary Leave.
The appeal shall be in writing and directed to the Director of Student Services or designee and shall be received within ten (10) business days of the determination of the Involuntary Leave. Upon receipt of the appeal, the Director of Student Services or designee shall set a hearing date no later than 15 business days after receipt of the appeal. The hearing shall be an informal proceeding and is not considered adversarial.
At the hearing, the student will be provided with the opportunity to review any evaluations utilized by the University in the determination to invoke the Involuntary Leave policy. The student will also be provided with the opportunity to present relevant information from his or her perspective. The student may be accompanied by a person acting as an advocate who may be a family member or friend or member of the University community. The Director of Student Services or designee will review all the information presented in the hearing and make a determination of whether to uphold the involuntary leave of the student or consider readmission to the University.
Readmission to the University
A student who is involuntarily withdrawn under the Involuntary Leave policy will have the opportunity to re-enroll according to the time period specified in the decision letter from the Director of Student Services or designee (in the case of an appeal). In all cases, the period of re-enrollment will not be before the start of the next academic term. The student must demonstrate, in addition to meeting all normal requirements for admission that the student no longer presents an unreasonable risk of harm and/or the student is no longer deemed to be engaging in and will not engage in any of the behaviors that led to the initial action of imposing the Involuntary Leave. The University may impose conditions upon the reenrollment status that limit the nature and scope of the student’s participation in the community if appropriate.
Students who believe they have been subjected to discrimination, misconduct, harassment, violence or retaliation in violation of this policy should follow the procedures outlined in Reporting/Filing a Complaint for Title IX (Gender/Sex Discrimination) section of this Catalog. This process involves a thorough, impartial investigation designed to provide a fair, prompt, and reliable determination about whether University of the Rockies’ nondiscrimination policies have been violated. As necessary, University of the Rockies reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the victim.
Students, staff, or faculty that wish to report a concern or complaint relating to discrimination, misconduct, harassment, violence or retaliation concerning faculty, staff, a student or students may do so by reporting the concern as listed in the following. For complaints alleging discrimination, misconduct, harassment, violence or retaliation based on gender or sex:
Contact the Title IX/SaVE Coordinator/SaVE for University of the Rockies, Dr. Deborah Pardee, Core Faculty, School of Professional Psychology, at:
Phone: (866) 621-0124, ext. 2134;
555 E. Pikes Peak Ave., Ste. 108
Colorado Springs, CO 80903
For all other complaints, including discrimination, misconduct, harassment, violence or retaliation based on race, color, creed, national or ethnic origin, religion, pregnancy, childbirth and related medical conditions, marital status, medical condition, service in the uniformed services, political activities and affiliations, age, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws:
Contact Pedro Hernandez, or any member of the Student Dispute Resolution Center at Dispute.Resolution@rockies.edu or (866) 621-0124, ext. 1455.
Individuals with complaints of any nature described above also have the legal right to file a formal complaint with the Office for Civil Rights (OCR), United States Department of Education, Washington, DC 20202.
Gender/Sexual Discrimination, Misconduct, Harassment or Violence - Title IX/SaVE
Purpose: University of the Rockies is committed to maintaining an academic climate in which individuals of the University community have access to an opportunity to benefit fully from the University’s programs and activities. When students experience acts of sexual misconduct, their sense of safety and trust is violated. This can significantly interfere with their lives, including their educational goals. This policy has been developed to proactively create a campus environment in which incidents of sexual misconduct can be promptly and effectively responded to without further victimization, retaliation, and with possible remediation of its effects.
Dissemination of the Policy, Educational programs and Employee Training
This policy shall be disseminated through the University of the Rockies Academic Catalog, provided to the University community online through the University website, Student Portal, and through other appropriate channels of communication.
New and current students will be provided with educational materials to promote familiarity with this policy. Newly hired employees and current employees responsible for reporting sexual misconduct will be provided with training. Furthermore, annual training will be provided to investigators and hearing officers.
The educational programs and employee training provide ongoing awareness and prevention campaigns that also identifies safe and positive options for bystander intervention that may be carried out by an individual to prevent harm or intervene when there is a risk of domestic violence, dating violence, sexual assault, or stalking against a person other than such bystander. Additionally, information is provided on risk reduction so that students, faculty/staff may recognize warning signs.
The University considered the Violence Against Women Reauthorization Act of 2013 (VAWA), and for the purposes of this policy the various sexual misconduct definitions listed in the following are by applicable jurisdictions. Definitions may vary by state.
Three Types of Sexual Harassment
Hostile Environment sexual harassment may occur in student-to-student, faculty/staff to student or student to faculty/staff relationships or third party to student/faculty/staff.
2. Quid pro quo sexual harassment exists when there are:
Quid Pro Quo harassment may occur in student to student, faculty/staff to student or student to faculty/staff relationships.
3. Retaliation. The University will sanction a faculty, student, or staff member who takes adverse action against a person because of the person’s participation in or support of an investigation of discrimination or sexual misconduct. Adverse action includes, but is not limited to, threats, harassment, intimidation (implied threats) or actual violence against the person or his or her property, adverse educational or employment consequences, ridicule, taunting, bullying, or ostracism.
Retaliation sexual harassment may occur in student to student, faculty/staff to student or student to faculty/staff relationships, or third party to student/faculty/staff.
Title IX/SaVE also prohibits gender-based harassment, which may include acts of verbal, nonverbal, or physical aggression, intimidation, or hostility based on sex or sex-stereotyping, even if those acts do not involve conduct of a sexual nature.
Any actor who knowingly inflicts sexual intrusion or sexual penetration on a victim commits sexual assault if:
In Colorado, consent means cooperation in act or attitude pursuant to an exercise of free will and with knowledge of the nature of the act. A current or previous relationship shall not be sufficient to constitute consent. Submission under the influence of fear shall not constitute consent. C.R.S.A. § 18-3-401(1.5).
Colorado’s Criminal Code does not define “incapacitation” or any of its variants, but it does note that “[a]ny ‘victim’ under the age of eighteen is considered incapacitated, unless that person is legally emancipated or the court orders otherwise.” C.R.S.A. § 18-1.3-602(4)(a)(VI)(c).
Occurs when a person takes non-consensual or abusive sexual advantage of another for his or her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of the other sexual misconduct offenses. Examples of sexual exploitation include, but are not limited to:
Domestic violence means an act or threatened act of violence upon a person with whom the actor is or has been involved in an intimate relationship. (“Intimate relationship” means a relationship between spouses, former spouses, past or present unmarried couples, or persons who are both the parents of the same child regardless of whether the persons have been married or have lived together at any time. C.R.S.A. § 18-6-800.3(2).) Domestic violence also includes any other crime against a person, or against property, including an animal, or any municipal ordinance violation against a person, or against property, including an animal, when used as a method of coercion, control, punishment, intimidation, or revenge directed against a person with whom the actor is or has been involved in an intimate relationship. C.R.S.A. § 18-6-800.3(1).
Colorado statute, regulations, and case law do not define “dating violence.” Since there is no Colorado definition of “dating violence,” the VAWA definition is:
The term “dating violence” means violence committed by a person--(A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors:
Colorado – A person commits stalking if directly, or indirectly through another person, the person knowingly:
While reports of this nature may result in the gathering of extremely sensitive information about individuals, such information is considered confidential and every effort will be made to keep the information confidential. Disclosures of certain personal information may be disclosed concerning a report of sexual harassment or sexual violence to the University. In such cases, efforts will be made to redact the records in order to protect the privacy of individuals.
Students are encouraged to speak to officials from the University to make formal reports of incidents. Students have the right and can expect to have incidents of sexual misconduct to be taken seriously by the University when formally reported, and to have those incidents investigated and properly resolved through administrative procedures.
The University has an obligation to investigate reports of this nature with or without the consent from the victim. The University will attempt to obtain consent from the victim before beginning an investigation. If the victim request confidentiality or ask that the complaint not be pursued, the University will take all reasonable steps to investigate and respond to the complaint consistent with the request for confidentiality or request not to pursue an investigation. If the victim insists that his or her name or other identifiable information not be disclosed to the alleged perpetrator, the University’s ability may then be limited in its response. Although the response may be limited, these types of reports help to keep the Title IX/SaVE Coordinator informed of the general extent and nature of sexual violence on and off campus so the coordinator can track patterns, evaluate the scope of the problem, and formulate appropriate campus-wide responses.
There are other resources listed below. These other resources are available for the reporting of crimes and policy violations, and they will take action when a report of victimization has been made to them. Neither University resources, nor the law requires a divulgence of private information from a student.
Confidential Ground Student Resources
If a student desires that details of the incident be kept confidential, he or she should speak with support resources maintained by the University.
Online Student Resources
Online students should contact the Office of Student Access and Wellness Student Advocate HELP line at 866.621.0124, ext. 8689 in order to access support services.
For other resources refer to the Counseling, Treatment, and Rehabilitation Programs section in the Student Support, Health, and Safety section of this Catalog.
Sexual misconduct is a threat to the entire University community. Members from the University community are strongly encouraged to report all incidents that threaten a student’s continued well-being, safety, or security. Complaints from any member of the University community relating to discrimination, misconduct, harassment, domestic violence, dating or other related violence, stalking, or retaliation based on gender or sex concerning a faculty, staff, a student or students may be reported to:
Title IX/SaVE Coordinator of University of the Rockies, Dr. Deborah Pardee, Core Faculty, School of Professional Psychology. Dr. Pardee can be contacted at:
Phone: (866) 621-0124, ext. 2134;
555 E. Pikes Peak Ave., Ste. 108
Colorado Springs, CO 80903
In addition, students, faculty, and staff at the campus in Colorado Springs may refer complaints directly to the Student Affairs Specialist; Denver Instructional Site and online students, faculty, and staff may refer complaints directly to the Director of Student Affairs, who will ensure the complaint is received by the Title IX/SaVE Coordinator.
For Contact Information, please refer to the Introduction section of this Catalog.
The Title IX/SaVE Coordinator is responsible for the oversight, coordination and implementation of all Title IX compliance activities for the University. Title IX/SaVE Coordinator responsibilities include, but are not limited to, monitoring of the ongoing publication of the University’s policy of Nondiscrimination including the Title IX/SaVE Coordinators contact information, continuous monitoring and oversight of overall University activities for compliance with Title IX requirements including athletic equity, grievance procedures, investigations, sanctions and evaluating requests for confidentiality.
University personnel will inform students in writing of procedures that victims should follow, including:
Individuals with complaints of any nature described above also always have the right to file a formal complaint with the Office for Civil Rights (OCR), United States Department of Education, Washington DC 20201, and/or with local law enforcement.
All other complaints, including discrimination, misconduct, harassment, violence or retaliation based on race, color, creed, national or ethnic origin, religion, pregnancy, childbirth and related medical conditions, marital status, gender identity, medical condition, service in the uniformed services, political activities and affiliations, age, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws, should follow the relevant procedure outlined in the Dispute Resolution Procedure for Student Complaints and/or contact:
Pedro Hernandez, or any member of the Student Dispute Resolution Center at Dispute.Resolution@rockies.edu or (866) 621-0124, ext. 1455.
An individual may also file a complaint or grievance alleging discrimination, misconduct, harassment, domestic violence, dating or other related violence, stalking, or retaliation based on gender or sex in the procedure outlined in the Dispute Resolution Procedure for Student Complaints, if they prefer; however, these complaints will be routed back the Title IX/SaVE Coordinator.
The above complaint processes (Gender/Sex and Other Complaints) involve a thorough, impartial investigation designed to provide a fair, prompt, and reliable determination about whether the University nondiscrimination policies have been violated. As necessary, the University reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the victim. The University has an obligation to report any crimes of which it has knowledge under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).
Receipt of Complaint
Upon receiving notice of a possible violation of the Sexual Misconduct policy, University of the Rockies will take immediate and appropriate steps to:
Referral to Office of Student Grievance Resolution
Upon receipt of a complaint, the Title IX/Save Coordinator will refer the complaint to the Office of Student Grievance Resolution (OSGR), and if necessary, to Employee Relations, for investigation.
Office of Student Grievance Resolution Initial Investigation Into Complaint
Notice of Charges and Continued Investigation of Complaint
Investigation Findings: Communication
Investigation Findings: Acceptance
Investigation Findings Appeal
Contact the Title IX/SaVE Coordinator for University of the Rockies, Dr. Deborah Pardee, Core Faculty, School of Professional Psychology, at:
Phone: (866) 621-0124, ext. 2134;
555 E. Pikes Peak Ave., Ste. 108
Colorado Springs, CO 80903
Investigation Finding: Appeal Process
Additional Information for Sexual Misconduct Investigations
In order to protect the victim, at any time during the investigation, the University may recommend interim protections or remedies. These protections may include, but are not limited to, separating the parties, placing limitations on contact between the parties, or making alternative working, academic or student housing arrangements. Efforts will be made to minimize the burden on the victim. Failure to comply with these interim protections may be considered a separate violation of this Policy.
The Title IX/SaVE Coordinator and the Director of Student Affairs will review all case information and determine appropriate sanctions within five (5) business days of notification of acceptance of all findings to the Title IX/SaVE Coordinator, barring documented unforeseen circumstances.
Student Community Standards Committee Formal Hearing for Sanctioning (Student)
Students pursuing grade appeals, transfer credit appeals, appeals of satisfactory academic progress dismissal, appeals of comprehensive exam dismissal, or appeals of Student Community Standards Committee findings, should follow the procedures for these appeals outlined elsewhere in this Catalog. For financial complaints, students should first contact their designated Student Advisor (or supervisor). Students may not use the grievance process to challenge course content, unless that challenge relates to a civil rights concern. For questions about course content, students should contact the Dean of the School in which they are enrolled.
Initiators are encouraged to begin the dispute resolution process within thirty (30) calendar days of the incident prompting the complaint or from the date of knowledge of the incident prompting the complaint.
Who May File A Complaint: The Student Dispute Resolution Center (Center) addresses complaints filed by an individual student, alumnus, former student, prospective applicant, or applicant. The terms “student” and “complainant” are used interchangeably.
Complaints initiated by attorneys on behalf of students will begin at Step III below.
No Reprisal: Students will not be subjected to reprisal or retaliation for using or participating in the Dispute Resolution Procedure.
Issues Eligible for Review: Issues eligible for review by the Center include, but are not limited to, implementation of policies and procedures that govern the institution, issues concerning transcripts, transfer credit, technology, financial aid, online classroom issues, course scheduling, personal hardship matters, student accounts, military benefits matters, disability-related matters, and advising.
Issues Not Eligible for Review: Issues not eligible for review by the Center include grade appeal, challenge of course content, transfer credit appeal, appeal of satisfactory academic progress, appeal of dismissal, and appeal of Student Community Standards Committee findings.
The Dispute Resolution Procedure may only be used for these issues if the challenge relates to allegations of bias or discrimination. Otherwise, appeals of those matters should follow the procedures outlined elsewhere in this Catalog.
Allegations of sexual harassment, violence, or discrimination will be addressed according to the section entitled Nondiscrimination or Sexual Misconduct Policy in this Catalog.
Step I Departmental Dispute Resolution
Students should address the complaint or concern at the departmental level with the individual involved in the complaint (e.g., with the Advisor, Instructional Specialist, Instructor, Manager, etc.). If satisfactory resolution is not reached after discussion with the individual, or if it is impracticable to address the problem or complaint with the individual, the student should contact the individual’s direct supervisor to attempt to resolve the complaint. The University does not require a student to contact the person involved or that person’s supervisor if doing so is impracticable. If the student’s concerns remain unresolved the student should proceed to filing a complaint with the Center.
How to File a Complaint
An individual student, alumnus, former student, prospective applicant, or applicant (“student” or “complainant”) may file a complaint with the Center by completing the Student Dispute Resolution Center Submission Form found at www.rockies.edu or located in the Student Portal. Students are encouraged to begin the Dispute Resolution Process within thirty (30) calendar days of the incident prompting the complaint or from the date of knowledge of the incident prompting the complaint.
Upon receipt of the Student Dispute Resolution Center Submission Form, the Center will review the complaint to determine if it is eligible to be addressed through the Dispute Resolution Procedure for Student Complaints and to ensure the required information is included so the complaint can be appropriately assigned.
Step II Informal Dispute Resolution Process
There are two processes available for resolving the complaint at Step II: Informal Dispute Resolution Process.
The Student Dispute Resolution Center offers students an opportunity to swiftly and fairly resolve concerns by facilitating a mutually agreeable resolution or understanding of the concerns. A case handler will work with the complainant and the appropriate University representative(s) to resolve the complaint.
The facilitation process will be completed within thirteen (13) business days.**
If facilitation does not resolve the complaint, the student and the facilitation case handler should discuss whether the complaint should proceed to mediation.
If the outcome of the facilitation process does not resolve the complaint and mediation is not appropriate, the complainant should advise the case handler that the complaint should proceed to Step III or immediately contact email@example.com to advise the Center that the complaint should proceed to Step III.
Complainants also have the option to participate in confidential, interest-based facilitated negotiation to resolve the complaint. The Center offers students an opportunity to have their concerns mediated. A mediator will work with the complainant and the University Representative to mediate the complaint.
The mediation process will be completed within thirteen (13) business days.
If the complainant and the University have not resolved the complainant’s concerns at the conclusion of the mediation process, the complainant should advise the case handler that the complaint should proceed to Step III or immediately contact firstname.lastname@example.org to advise the Center that the complaint should proceed to Step III.
Step III Formal Grievance Resolution Process
During the investigation phase, the Student Grievance Resolution Administrator (Administrator) will contact the student and others with relevant information to discuss his or her concerns. The student’s participation in the process is essential, and the Administrator may speak with the student several times during the investigation stage. Students should be prepared to speak with the Administrator and to provide any additional information the Administrator might request. Failure to provide necessary information may delay or preclude a thorough investigation.
Evaluation and Response
Formal grievances are evaluated through a collaborative process that may involve the following representatives or their designee: Provost, Director of Student Affairs, or Director of Student Services, who have decision making authority in regard to formal grievances. Student Grievance Resolution Administrators will impartially investigate the complaint and present a recommendation to those with decision-making authority.
The Provost, Director of Student Affairs, or Director of Student Services, or designee who have decision-making authority may delegate decision-making authority to a grievance committee consisting of representatives from the following Departments: Academics, Compliance, Registrar, Student Finance, Student Affairs, Student Services, Financial Student Services, the Deans, and/or Admissions. Those with decision-making authority will use the preponderance of the evidence (more likely than not) as the standard for reviewing, evaluating and deciding the outcome of the grievance.
The Step III process will be completed within thirty (30) business days** following receipt of the complaint. If additional time is needed for the investigation, evaluation, or response, the student will be notified.
The response will be issued to the student via U.S. Mail.
Per Step IV below, a student may appeal the University’s response to the formal grievance. Unless a student articulates a permissible ground for appeal, the response to the formal grievance is final.
Step IV Presidential Appeal of Step III
Students may appeal the findings of the response at Step III only on the following grounds:
How to File an Appeal
The student should set forth in writing at least one of the above grounds for appeal with the information that supports the ground(s) for appeal. The written appeal shall be sent to GrievanceAppeal@rockies.edu.
Note: Georgia students have the right to appeal the final institutional decision to:
Georgia Nonpublic Postsecondary Education Commission
2082 East Exchange Place Suite 220
Tucker, GA 30084-5305
Timeline for Filing an Appeal
The student should file the appeal within ten (10) business days** of the date of the University’s response.
Within three (3) business days of receipt of the appeal, the University will review the appeal form to ensure that:
If the appeal does not state a ground for appeal and include new information or evidence to evaluate, the complainant will be notified via email that the appeal is ineligible for processing and that no action will be taken on the appeal. The complainant will be have three (3) business days** to amend and cure the appeal.
The amended appeal should be sent to GrievanceAppeal@rockies.edu.
If the amended appeal meets the threshold it will proceed to Phase Two.
Phase Two: Evaluation and Determination
The President, or designee, will render a written decision on the appeal within ten (10) business days** from the end of Phase One. The President, or designee, will (more likely than not) use the preponderance of the evidence standard of review to make a determination of an appeal of the formal grievance outcome. The President’s determination shall be final.
University of the Rockies values its students and has created multiple avenues for students to bring forth concerns. In addition to the previously described complaint procedures, at any time, an student may select to notify the University of a concern using the confidential, third-party alert hotline at 855.274.5531 or www.rockiesstudentcomplaints.alertline.com.
*The terms “student” and “complainant” are used interchangeably and refer to an individual prospective applicant, applicant, student, former student, or alumnus.
**Business day is defined to mean normal operating hours, Monday through Friday, excluding recognized national holidays. In cases where additional time is needed in the investigation of a complaint, students will be notified accordingly.
Complaints to Accrediting Bodies:
Students may file a complaint with the University’s institutional accrediting body by contacting The Higher Learning Commission, North Central Association, www.ncahlc.org.
Note: Please refer to www.rockies.edu/accreditation.htm#accreditor for state-specific grievance information.
|Black or African American||30%|
|American Indian or Alaska Native||2%|
|Native Hawaiian or Other Pacific Islander||0%|
|Two or more races||2%|
Source: Institutional Research 2014.
*Pell Grant percentage is not included since graduate students are not eligible.